Managing Task Sheets

Once task sheets have been generated, you can modify them as needed. When the Component Rooms OPERA Control is active, a View Component Room Details check box is available in the search area of the Task Sheet Overview screen. A component room that is reserved or occupied as part of a rented component suite displays a component room indicator along with the component suite number in the Details tab of the screen. Hover over the indicator to see all the component rooms comprising the component suite.

Adding New Task Sheets

You can add task sheets to the current task sheet set.

1. From the OPERA Cloud menu, select Inventory, select Room Management, select Task Sheets, then Manage Task Sheets.

2. Enter search criteria and click Search.

3. Click New or click Manage then click New Task Sheet.

   1. For more information, see Generating Task Sheets.

Editing Task Sheets

To assign a room attendant and add task instructions.

1. From the OPERA Cloud menu, select Inventory, select Room Management, select Task Sheets, then Manage Task Sheets.

2. Enter search criteria and click Search.

3. Select the task sheet card in either summary or detail tabs, click Manage.

   Note:

   You can select another task sheet to manage by selecting the task sheet number from list.
4. Select Edit.

   1. Attendant: Select a housekeeping attendant from the list to assign to the task sheet. The room attendant can access their assigned task sheet on the Task Companion or mobile task companion.

   2. Task Sheet Instructions: Enter or update any instructions to display or output on the task sheet.

   3. Click Save.

   Note:

   Linen Change totals are displayed for each task sheet in Card view .

Adding Room(s) to Task Sheet

1. From the OPERA Cloud menu, select Inventory, select Room Management, select Task Sheets, then Manage Task Sheets.

2. Enter search criteria then click Search.

3. Select the task sheet card in either summary or detail tabs, click Manage.

4. Click Actions, select Add Room(s).

5. Rooms: Select rooms from list.

6. Credits: Enter the number of credits to assign.

7. Room Instructions: Enter room instructions for the rooms selected.

8. Click Add.

Deleting Room(s) from Task Sheet

1. From the OPERA Cloud menu, select Inventory, select Room Management, select Task Sheets, then Manage Task Sheets.

2. Enter search criteria then click Search.

3. Select the task sheet card in either summary or detail tabs, click Manage.

4. Select the room(s).

5. Click Actions, select Remove Room(s) .

Reassigning Rooms to Another Task Sheet

1. From the OPERA Cloud menu, select Inventory, select Room Management, select Task Sheets, then Manage Task Sheets.

2. Enter search criteria then click Search.

3. Select the task sheet card in either summary or detail tabs, click Manage.

4. Select the room(s).

5. Click Actions, select Move Room(s) to Another >> task sheet number.

Updating Room Details

1. From the OPERA Cloud menu, select Inventory, select Room Management, select Task Sheets, then Manage Task Sheets.

2. Enter search criteria then click Search.

3. Select the task sheet card in either summary or detail tabs, click Manage.

4. Select the room(s).

5. Click Actions, select Update Room Details.

   1. Credits: Enter the number of credits to assign.

   2. Room Instructions: Enter room instructions for the rooms selected.

   3. Click Update Room Details.

Updating Priority, Room and Housekeeping Status.

1. From the OPERA Cloud menu, select Inventory, select Room Management, select Task Sheets, then Manage Task Sheets.

2. Enter search criteria, then click Search.

3. Select the task sheet card in either summary or detail tabs, then click Manage.

4. Select the room(s) from the task list then click Actions and select Update Room Status.

   1. The selected rooms are listed on the Set Room Status screen.

   2. Prioritize: Select to prioritize the room(s) in the task sheet companion.

   3. Status: Select a room status:

      1. Inspected: An optional status to indicate a clean room has been inspected by a supervisor (available when the Inspected Rooms OPERA Control is active).

      2. Clean: Indicates the room has been serviced and is clean.

      3. Pickup: An optional status to indicate a minimum ¿touch-up" housekeeping service in required (available when the Pickup Rooms OPERA Control is active).

      4. Dirty: Indicates the room is dirty and requires cleaning service.

   4. Housekeeping Status: Select a housekeeping status; amending HK status will result in discrepant room; refer Viewing Room Discrepancies .

   5. Click Close.

Locking Task Sheet

1. From the OPERA Cloud menu, select Inventory, select Room Management, select Task Sheets, then Manage Task Sheets.

2. Enter search criteria, then click Search.

3. Select the task sheet card in either summary or detail tabs, then click Manage.

4. Click Actions, select Lock Task Sheet.

Merging Task Sheets

1. From the OPERA Cloud menu, select Inventory, select Room Management, select Task Sheets, then Manage Task Sheets.

2. Enter search criteria, then click Search.

3. Select the task sheet card in either summary or detail tabs, then click Manage.

4. Click Actions, select Merge Task Sheet, Task sheet number.

Deleting All Task Sheets

To delete all the task sheets belonging to one task sheet set, including the Float, DND, and NSR task sheets (DND and NSR task sheets are available based on the Additional Task Sheets OPERA Control.)

1. From the OPERA Cloud menu, select Inventory, select Room Management, select Task Sheets, then Manage Task Sheets.

2. Enter search criteria, then click Search.

3. Click vertical ellipsis Actions menu and select Delete All Task Sheets.

4. Click Delete to confirm.