Configuring Revenue Type Mapping

Prerequisites for Configuring Revenue Type Mapping

Revenue Type Mapping is used when generating the proforma invoice and for Event Posting.

When the proforma invoice is generated, the revenue type mapping provides the ability to calculate the postings (including tax generates) configured in the mapping as well as on the actual transaction code, which provides a more accurate estimate of charges. In Event Posting, the revenue type mapping determines which transaction codes are used based on the event type, space, catering only value, and revenue type. For more information, see Pro Forma Invoice Generates Report (Rep_Proforma_Invoice).

In Event Posting, the revenue type mapping determines which transaction codes are used based on the Event Type, Event Space, Catering Only check box and Revenue Type. For more information, see Posting Charges for Events.

Adding Revenue Type Mapping

1. From the Administration menu, select Financial, select Transaction Management, and select Revenue Type Mapping.

2. Click New and complete the following:

   1. Property: Enter or select the property.

   2. Revenue Type: Select a revenue type from a list of types such as food, beverage, audio/visual equipment, and so on.

   3. Transaction Code: Select a transaction code from a list of configured event transaction codes. Only transaction codes configured for Manual Posting are available.

   4. Event Type: Select an event type from the list. Taking the revenue type mapping down to the event type level enables the hotel to break out the revenue on a transaction code level by event type. For example, you can have a transaction code for Banquet Breakfast and a separate code for Banquet Lunch.

   5. Space: Select a space from a list of configured function spaces at the property. While not mandatory, this mapping might be valuable. For example, if the event takes place in a restaurant space, the hotel might want to charge the revenue to a different transaction code or revenue center.

   6. Catering Only: Select a suitable option:

      1. Yes: Indicates a catering-only revenue type cross reference (cross reference applies when Catering Only is selected on the business block).

      2. No: Indicates a revenue type cross reference that is not catering-only (cross reference applies when Catering Only is not selected on the business block).

      3. Both: Indicates the revenue cross reference is applicable to both types of business blocks.

   7. Service Charge Details: If the transaction code already has a service charge configured as a generate, service charge details are not required here. Adding it in both places causes a duplicate service charge on the posting.

      1. Percentage: Enter a percentage to apply a service charge as a percentage of the charges.

      2. Transaction Code: Select a service charge transaction code from the list.

      3. Calculation Method: Select Net to calculate the service charge on the net charge. Select Gross to calculate the service charge on the gross charge.

   8. Click Save or click Save and Continue to add another Revenue Type Mapping.

Editing Revenue Type Mapping

1. From the Administration menu, select Financial, select Transaction Management, and select Revenue Type Mapping.

2. Enter search criteria and click Search.

3. Select the revenue type mapping, click the vertical ellipsis Actions menu and select Edit.

4. Update the configuration.

5. Click Save.

Deleting Revenue Type Mapping

1. From the Administration menu, select Financial, select Transaction Management, and select Revenue Type Mapping.

2. Enter search criteria and click Search.

3. Select the revenue type mapping, click the vertical ellipsis Actions menu and select Delete.

4. Click Delete to confirm.

Viewing Transaction Codes

1. From the Administration menu, select Financial, select Transaction Management, and select Revenue Type Mapping.

2. Enter search criteria and click Search.

3. Select the revenue type mapping, click the vertical ellipsis Actions menu, and select View Transaction Code.

4. See Adding Transaction Codes.

Viewing Service Charge Transaction Codes

1. From the Administration menu, select Financial, select Transaction Management, and select Revenue Type Mapping.

2. Enter search criteria and click Search.

3. Select the revenue type mapping, click the vertical ellipsis Actions menu and select View Service Charge Transaction Code.

4. See Adding Transaction Codes

Copying Revenue Type Mapping

Use the Copy action to copy a Revenue Type Mapping record to other Event Types and/or Spaces. If any of the selected Event Types or Spaces would create a duplicate record, the copy is not allowed.

1. From the Administration menu, select Financial, select Transaction Management, and select Revenue Type Mapping.

2. Enter search criteria, and click Search.

3. Select a Revenue Type Mapping in the search result, then click the vertical ellipsis Actions menu and select Copy.

   1. Select Event Type to copy to an event type, and then select the  Event Type from the list.

   2. Select Space to copy to a space, and then select the Functional Space from the list.

   3. Select Catering Only to copy catering only, then select the catering Transaction Code from the list.

   4. Click Save.