Allowed updates for inventory status

Kits in certain statuses cannot be directly updated to a specific status. This is applicable for regular and non-serialized kits, and for updates done in both the study inventory and site inventory pages.

For more details about kit statuses, see Available inventory statuses for kits.

The ability to update kit statuses depends on your study role and their assigned permissions. Typically, Clinical Supply Managers (CSM) and depot users are allowed to make additional updates compared to Clinical Research Associates (CRA) and site users. However, regardless of your study role you can be granted with the necessary permissions to make any of the allowed updates to inventory statuses as needed. Contact your study user administrator and refer to Descriptions of permissions in Clinical One.

This document contains the allowed updates for inventory statuses performed by different users:

Note:

In general, non-serialized kits cannot be updated to any drug reconciliation statuses. These include Pending Destruction, Destroyed and Returned to Site.

• Inventory status updates allowed for CSM and depot users
  
• Inventory status updates allowed for CRA and site users
  

Inventory status updates allowed for CSM and depot users

Note:

CSM users typically have access to manage kits both from the site and the study inventory pages. Depot users typically manage kits only from the Study Inventory page.

Current kit status	Allowed status updates for regular kits	Allowed status updates for non-serialized kits
New	Available Not in Use Quarantined Pre-quarantined Temporarily Unavailable Missing	Available Not in Use Quarantined Pre-quarantined Temporarily Unavailable Missing
Available	Damaged Not in Use Quarantined Pre-quarantined Temporarily Unavailable Missing Pending Destruction Misallocated (Only from Site Inventory)	Damaged Not in Use Quarantined Pre-quarantined Temporarily Unavailable Missing Misallocated (Only from Site Inventory)
In Transit	Damaged Pre-quarantined Missing Misallocated (Only from Site Inventory)	No updates allowed.
Dispensed	Returned to Site Pending Destruction Lost by Subject Damaged by Subject Misallocated (Only from Site Inventory) Not Dispensed to Subject (Only from Site Inventory)	No updates allowed from Study Inventory. Lost by Subject (Only from Site Inventory) Damaged by Subject (Only from Site Inventory) Misallocated (Only from site inventory) Not Dispensed to Subject (Only from Site Inventory)
Expired	Pending Destruction Misallocated (Only from Site Inventory)	Misallocated (Only from Site Inventory)
Damaged	Available Pending Destruction Damaged by Subject	Available
Not in Use	Available Quarantined Pre-quarantined Temporarily Unavailable Pending Destruction	Available Quarantined Pre-quarantined Temporarily Unavailable
Misallocated	Dispensed Missing Pending Destruction Lost by Subject Damaged by Subject Returned to Site	No updates allowed from Study Inventory. Dispensed (Only from Site Inventory) Lost by Subject (Only from Site Inventory) Damaged by Subject (Only from Site Inventory)
Missing	Available Damaged Quarantined Pre-quarantined Temporarily Unavailable Lost by Subject Damaged by Subject Pending Destruction Misallocated (Only from Site Inventory)	Available Damaged Quarantined Pre-quarantined Temporarily Unavailable Misallocated (Only from Site Inventory)
Quarantined	Available Destroyed Pre-quarantined Temporarily Unavailable Pending Destruction	Available Pre-quarantined Temporarily Unavailable
Pre-quarantined	Available Quarantined Temporarily Unavailable Pending Destruction	Available Quarantined Temporarily Unavailable
Pending Destruction	Available Dispensed Expired Damaged Destroyed Not in Use Quarantined Pre-quarantined Temporarily Unavailable Missing Returned to Site Lost by Subject Damaged by Subject Misallocated (Only from Site Inventory) Not Dispensed to Subject (Only from Site Inventory)	This status is not supported for non-serialized kits.
Lost by Subject	Pending Destruction Returned to Site	No updates allowed.
Temporarily Unavailable	Available Damaged Destroyed Not in Use Quarantined Pre-quarantined Missing Pending Destruction	Available Damaged Not in Use Quarantined Pre-quarantined Missing
Damaged by Subject	Returned to Site Pending Destruction	No updates allowed.
Not Dispensed to Subject	Available Not in Use Pending Destruction	Available Not in Use
Returned to Site	Dispensed Lost by Subject Damaged by Subject Pending Destruction Misallocated (Only from Site Inventory)	This status is not supported for non-serialized kits.
Received for Destruction	Pending Destruction Destroyed	This status is not supported for non-serialized kits.

Inventory status updates allowed for CRA and site users

Current kit status	Allowed status updates for regular kits	Allowed status updates for non-serialized kits
New	No updates allowed.	No updates allowed.
Available	Damaged Quarantined Pre-quarantined Missing Pending Destruction Misallocated	Damaged Quarantined Pre-quarantined Missing Misallocated
In Transit	No updates allowed.	No updates allowed.
Dispensed	Returned to Site Pending Destruction Lost by Subject Damaged by Subject Misallocated Not Dispensed to Subject	Lost by Subject Damaged by Subject Misallocated Not Dispensed to Subject
Expired	Pending Destruction Misallocated Reyurned to Site	Misallocated
Damaged	Available Pending Destruction Damaged by Subject	Available
Not in Use	No updates allowed.	No updates allowed.
Misallocated	Missing Pending Destruction Lost by Subject Damaged by Subject Returned to Site	Lost by Subject Damaged by Subject
Missing	Available Damaged Pre-quarantined Lost by Subject Damaged by Subject Misallocated	Available Damaged Pre-quarantined Misallocated
Quarantined	No updates allowed.	No updates allowed.
Pre-quarantined	Available Pending Destruction	Available
Pending Destruction	Available Dispensed Expired Damaged Destroyed Pre-quarantined Missing Returned to Site Pending Destruction Lost by Subject Damaged by Subject Misallocated Not Dispensed to Subject	This status is not supported for non-serialized kits.
Lost by Subject	Pending Destruction Returned to Site	No updates allowed.
Temporarily Unavailable	No updates allowed.	No updates allowed.
Damaged by Subject	Returned to Site Pending Destruction	No updates allowed.
Not Dispensed to Subject	Pending Destruction	No updates allowed.
Returned to Site	Pending Destruction Dispensed Lost by Subject Damaged by Subject Misallocated	This status is not supported for non-serialized kits.
Received for Destruction	No updates allowed.	This status is not supported for non-serialized kits.