Release Notes 26.1.2

NetSuite for Government 26.1.2 Release Notes

Revision Date: January 14, 2026

Important:

This document summarizes the changes to NetSuite for Government between 26.1.2 and the previous release. These release notes are subject to change every week.

The 26.1.2 enhancements and changes listed in this document are not available to customers until they are upgraded to NetSuite for Government 26.1.2. Your access to these features and SuiteApps is subject to the terms of service in your NetSuite for Government contract.

Please also review the NetSuite general release notes for a comprehensive view of changes to the release. During this release period, NetSuite version 2025.2 is released. The general NetSuite release notes are accessible at this link:

https://docs.oracle.com/en/cloud/saas/netsuite/ns-online-help/book_N3865324.html

NetSuite for Government Version 26.1.2 – Release Date January 14, 2026

Finance:

Custom GL Segment Support:
- Historical Encumbrance records are now supported with the new Project and Grant custom segments.
1099-S Support:
- The Federal Filing 1099-S CSV export is now available. For detailed information on configuration and usage of the 1099-S functionality, please refer to the 2025 1099 Processing Guide.
1099-2025 Support:
- Automatic Generation of 1099-NEC Forms from Federal Filing Report.
- 1099-NEC forms are now automatically generated from the Federal Filing Report and will be saved in the same file cabinet directory as the corresponding CSV file. These forms can be:
  - Printed individually.
  - Emailed directly to vendors by agency staff.
  - Consolidated into a single PDF for bulk printing.
- If you do not require the state copy, simply print only the even-numbered pages. Duplex printing is available for including instructions on the reverse side of each recipient’s copy without the state forms.

Various Fixes and Performance Improvements

View inactive segments within the filter lists to allow users to filter by inactive segments.
The Available Budget field will now be populated on Bills created from Bill Capture as well as CSV imports.

Note:

A new permission is now required for custom roles to access the General Ledger Summary screen. To ensure continued access, please immediately add the List permission for Programs and set it to View. Failure to update custom roles may result in loss of access to the General Ledger Summary screen.

Human Resources and Payroll:

Vermont Municipal Employee Retirement System Defined Contribution:
- Employee Retirement Configuration
  1. On the Employee record, go to the Compliance tab and then the Retirement/Compliance sub tab. Open the Employee Retirement Record.
  2. Set the State Retirement System field to Vermont Municipal Employee Retirement System DC.
  3. Assign the effective Begin Date for this record.
  4. The Scheduled Daily Hours, Service Credit and State Retirement Plan fields are not required at this time.
  5. When an employee terminates or becomes ineligible for the retirement system, check the Closed box and enter an End date after the final reporting file has been submitted.
- Reporting Processing and Filing
  Payroll and HR Preferences Configuration
  1. On the Payroll and HR Preferences page, select the applicable entity and click the Compliance tab.
  2. On the Public Employee Retirement System section, in the Agency PERS ID field, enter the Agency PERS ID, also known as the Employer Number.
  3. In the State Retirement Reports File Cabinet Location field, enter the internal id of the folder that will store state report files.
  4. Select the State Preferences tab.
  5. On the Primary State section, from the State drop-down, set the state to Vermont.
  6. Select the following check boxes for the correct forms to default.
    1. Use State Employee Retirement Form
    2. Use State Position Form
    3. Use State Employment Retirement Reporting Form
  7. Click the Save button.
- Reporting Period
  1. On the main menu, navigate to Payroll and HR > Compliance Reporting > Reporting Period.
  2. Click the New Reporting Period button.
  3. From the Type drop-down, select State Retirement and Vermont Municipal Employee Retirement System DC for the State Retirement System.
  4. Enter the Year and Begin/End Dates .
  5. Enter the Reporting Date for the Reporting Period. Only Employee Payroll Totals records linked to pay periods with a Retirement/PERS Reporting Date matching this Reporting Date will be included in the report.
  6. Select the relevant Entity(s) to be included in the file.
  7. For most reports, leave Sub Type and Sub Type Number fields blank. Use these fields if you need to generate a correction report with similar settings.
  8. Click the Save button.
- Calculate
  1. On the Reporting Period page, click the Calculate button.
  2. The Reporting Period will default but the period and filter can be changed if needed. Click Submit.
    Employee Calculation Criteria
    
    During calculation, the system includes employees with:
    
    An Employee Retirement Record that has the Vermont Municipal Employee Retirement System DC as the state retirement system.
    
    A Begin Date on or before the Reporting Period End Date and an End Date on or after the Reporting Period Begin Date. The system searches Employee Pay Period Totals where the related pay period's Retirement/PERS Reporting Date matches the Reporting Period's Reporting Date and entity.
    
    For position and pay details, the system uses the Primary Position and Pay for the reporting period date range. If more than one record exists, it selects the primary with the latest end date. If none exists, these fields remain blank.
- Review or Edit
  1. After calculation, the system redirects to the Reporting Period record. When Status is Complete, records are ready to view.
  2. To review or edit results, click the Employee Retirement Reporting subtab.
  3. Click an employee link to validate the results.
  4. To manually update a record, click the Edit button.
  5. To add a record, select New Employee Retirement Reporting Record. Validate any manually created records before committing.
  6. To recalculate, click the Calculate button and calculate as many times as needed.
- Commit
  - On the Reporting Period page, click Commit after finalizing the reporting period.
    
    Note:
    After committing, Employee Retirement Reporting records should no longer be edited.
- Generate Files
  - On the Reporting Period page, go to the Files subtab to locate generated files.
- TXT - Technical file for submission
  Summary Record – Provides information for manual entry of required summary details when submitting.
- Uncommit
  - If an error is found and changes are needed, you can uncommit the reporting period.
  - Click Uncommit Period.
  - The status returns to Complete and the reporting period can now be updated.
  - Related files will be deleted. Recommit the reporting period to regenerate the technical file.

Federal Income Tax and SOR integration:
- The values in the 2026 Federal Tax Table have been updated and will be automatically applied to payrolls processed in 2026.
Government Compensation in California(GCC):
- GCC Pay Buckets for California:
  To comply with the annual State of California Government Compensation in California (GCC) reporting, a set of specialized pay buckets has been introduced, ensuring consistency with GCC reporting standards.
  
  How it Works?
  
  Pay Buckets Creation:
  
  Eight pay buckets were created specifically for California to capture various types of compensation required by the GCC.
  
  Default Status:
  
  Upon deployment, all pay buckets are set as inactive.
  
  Activation Trigger:
  
  Pay buckets are automatically activated when California is selected in Payroll and HR Preferences > State Preferences> State. Buckets can also be manually activated.
  
  Configuration Steps:
  
  Add each GCC pay bucket to the Pay Bucket + field on all applicable pay codes and hour codes. This ensures the correct classification and reporting of wages for GCC.
  
  Historical Data:
  
  To recalculate and accurately populate pay buckets for previously committed or historical pay periods, work with your Support Team or Implementation Team. They can guide you through the process of recalculating history to ensure all pay data aligns with the new GCC requirements.
  
  The Pay Buckets:
  
  -Annual Regular Pay (GCC)
  
  ns4g_gccannual_pay
  
  -Overtime Pay (GCC)
  
  ns4g_gccovertime_pay
  
  -Lump Sum Pay (GCC)
  
  ns4g_gcclumpsum_pay
  
  -Other Pay (GCC)
  
  ns4g_gccother_pay
  
  -Retirement Plan: Employees’ Share Paid by Employer (GCC)
  
  ns4g_gccerretire_pay
  
  -Defined Benefit Plan: Employer’s Share (GCC)
  
  ns4g_gccerdefbene_pay
  
  -Deferred Compensation/Defined Contribution Plan (GCC)
  
  ns4g_gccdefercomp_pay
  
  -Health, Dental, Vision (GCC)
  
  ns4g_gcchealth_pay
Payroll History and Accumulator Tracking:
- Employee Removal from Historical Payroll Periods:
  Previously, when employees were removed from payroll for a pay period marked as historical, their payroll totals remained, causing discrepancies in the pay bucket, hour bucket accumulator reports, and other payroll total-based reports. This process has now been improved to maintain accurate reporting and data integrity.
  Completed Enhancements
  - Automatic Deletion of Payroll Totals and Related Records:
    When the "Remove Employees from Payroll" action is used for a historical pay period, the system now automatically deletes the corresponding employee payroll totals, employee pay bucket totals, and employee hour bucket totals records for the selected employees. This ensures that all related records are consistently updated and reports remain accurate.
  - Cascading Deletion from Payroll Totals:
    
    Deleting an Employee Payroll Totals record now also triggers the automatic removal of its dependent records, specifically the employee pay bucket totals and employee hour bucket totals. This maintains data consistency and prevents orphaned records.
  - Enhanced Record Viewing:
    
    Within Payroll Totals, users can now access employee pay bucket totals and employee hour bucket totals records in view mode using a newly added “View” link. This addition enables users to review system notes—such as the last modified date—without entering edit mode, which is essential for verifying the operation of functions like "Calculate Employee Historical" and aids in troubleshooting without risking unintended changes.
Affordable Care Act (ACA) Reporting:
- ACA Reporting Period Enhancements for Multi Entity:
  New Field: Authoritative Transmittal
  - Add the following field to the Reporting Period configuration:
    - Field Name: Authoritative Transmittal
    - Field ID: custrecord_ns4g_reportingperiod_author
    - Select the entity that will serve as the Authoritative Transmittal for this reporting period.
      
      Note:
      This field becomes mandatory only if the reporting period type is set to ACA; for all other types, it is optional. Field appears only when the reporting period type is ACA; it is hidden for all other types.
  - Temporary Field Hiding on the Entity Record
    - The following fields on the Entity record should be hidden (for deprecation in a future release):
      
      ACA - Include Entity in ACA Reporting
      
      Field ID: custrecord_ns4g_company_acaeligible
      
      ACA - Entity is the Authoritative Transmittal
      
      Field ID: custrecord_ns4g_company_19auth
      
      Note:
      This is an interim measure until the fields are formally deprecated in an upcoming release.
  - Calculation Script Updates
    - When calculating reporting periods and the type is ACA, the following logic applies upon clicking Calculate.
    - For each entity listed in the Entity field (custrecord_ns4g_reportingperiod_entity) on the reporting period record, the system will create ALE 1094-C records for each listed entity.
    Note:
    This supersedes the previous logic, which referenced the "ACA - Include Entity in ACA Reporting" field on the Entity record.
  - Employee Record Creation
    - When generating Employee 1095-C records, the system creates these only for employees whose entity matches one of those specified in the reporting period entity field.
Employee Postings Enhancements:
- A new field has been added to the Payroll and HR Preferences > Fund Allocation tab, within the Fund Allocation field group:
  - Group/Subheading: Use Quick Codes in Employee Postings
  - Field Name: Quick Code Mandatory and Block (Checkbox)
  - Field ID: custrecord_ns4g_payrollhrprefs_qcpostmand
  - Field Help: Select this checkbox to require a valid quick code in employee posting details and corresponding Payroll GL Transaction Records. If a quick code is missing, an error message will prevent the creation and posting of the Payroll GL Transaction Record; however, payroll can still be committed even if the posting is blocked. Additionally, the Payroll Quick Code column is now displayed on both Employee Posting Detail records and Payroll GL Transaction records.
    
    Note:
    This field is optional and may not be used by all customers. No additional options are available at this time, but more may be added in the future as needed.
Employee Payroll Historical Totals:
- Resolved Issue: Pending Status in Calculate Employee Payroll Historical Totals
  - Addressed an issue where payroll batches were stuck in a "Pending" status during the Calculate Employee Payroll Historical Totals function.
  - This occurred when no records matched the selected criteria or when employees had been inactivated.
  - The function has been updated to skip any payroll batches where no employee payline items meet the selection criteria, ensuring the process completes successfully in these scenarios.
Deferred Compensation:
- The values in the 2026 Deferred Compensation Limit Table have been updated and will be automatically applied to payrolls processed in 2026.
W2 - State Taxable Wages and Box 14:
- The W2 PDF form now supports up to eight payroll compensation categories in Box 14, an increase from the previous limit of four.
Pay Item UE Enhancements:
- Creating or copying pay items is not allowed. Attempting to do so will display the error message: "The New Record action is not permitted for this record type.”
Pay Code and Hour Code Enhancements:
- The field label Class has been changed to Program on both the Hour Code and Pay Code records.

Various Fixes and Performance Improvements

3 Release Notes 26.1.2