1. Modern View Online Help
  2. Orders
  3. Manage Items
  4. Select Variable Set Items

Select Variable Set Items

Purpose: Use the Select Variable Set Items window to select the items from a variable set to add to an order. Variable sets consist of several component items that the customer can select to make up the desired set. A variable set, for example, may be a special promotion such as, “...Choose any 2 slacks, 1 jacket, and 1 belt from this page.”

About variable sets: A variable set item enables the customer to select a set number of components from one or more groups. For example, a variable set may include a group for slacks, another for jackets, and a third for belts.

The customer must select the specific item(s) desired from each group at the Select Variable Set Items page to satisfy the requirements of the variable set (such as, 2 slacks, 1 jacket, and 1 belt). The system ensures that the customer orders the correct quantity from each variable set group by maintaining a counter of the number of items allowed as compared to the number of items ordered.

When you complete the Select Variable Set Items page by selecting the correct number of component items for each group, the system adds the lines to the order for each component item selected. The variable set item itself is not retained on the order.

The system assigns the next available line number to the item you are adding to the order. The system performs the same item updates and validations as in order entry, such as:

  • Reserving the item (if using immediate reservation).
  • Updating order totals.
  • Performing credit checking to ensure the order has valid customer and payment information.

How to display: Complete the Add Item page for a variable set item.

In order to add a variable set and its components:

  • The order cannot be currently locked by another user, the system, or another session.
  • The order cannot be a store pickup order, based on the Broker Delivery Type.
  • The order cannot be from Order Orchestration (delivery, retail pickup, or pickup), based on the Broker Delivery Type.
  • The variable set item must be configured with its component items.

For more information:

Select Variable Set Items Options

Purpose: Use the Select Variable Set Items window to select the required number of component items for each component group defined for the variable set, such as, 2 slacks, 1 jacket, and 1 belt. The system ensures that the customer orders the correct quantity from each variable set group by maintaining a counter of the number of items allowed as compared to the number of items ordered.

For more information:

Select the Variable Set Components to Add to the Order

  1. Select the quantity of each component item in the group that you wish to add to the order.

    For single item components, an error message displays if:

    • The number is negative in the Quantity field, or the number is greater than 99,999.

    • The number in the Quantity field is greater than the number in the Maximum Order Quantity (C60) system control value and you do not have authority to the Allow Maximum Order Quantity Override (A70) secured feature.

    As you add each item or increase the quantity, the Quantity Selected increases.

    Across all items in the group, if the Quantity Selected value exceeds the Quantity Required value, an error message is displayed. Reduce the quantity of one or more items until the Quantity Required is no longer exceeded.

  2. For each component, the price shown is initially from the default Current Offer (A33) system control value. Enter a new price if required or select No Charge. A Price Override Reason is required if an override price or No Charge selected.

    The Unit Price (read-only) shown under the Price field displays the price set for the item at the offer associated with the order header level Source Code or 0.00 if the price is not set at the offer associated with header level Source Code.

    The Price, No Charge and the Price Override fields are displayed only if the authority to the secured feature Price Override (A23) is set to ALLOW.

  3. To proceed after selecting variable set components:

    • Select Next when the Quantity Selected is equal to the Quantity Required for the group if there is one or more additional groups in the variable set and you have completed selection for the displayed group. Alternatively, select the group tab directly. The currently selected group is shown as a solid gray button.

    • Select Previous if you would like to change the selections in the previous group.

    • Select Cancel if you would like to cancel adding the variable set items to the order.

    • Select Add to Order when the Quantity Selected is equal to the Quantity Required for all variable set groups. The system validates your entries.

  4. If you select Add to Order and your entries pass validation, the system:

    • Reserves the item if you use immediate reservation.

    • Updates the order totals.

    • Returns you to the Items page and displays the newly added items in the Order Summary panel.

  5. When you unlock the order, if the order’s status was previously Closed or Canceled, it resets to Open status.

Fields on Select Variable Set Items

Purpose: The following information displays on the Select Variable Set Items window accessed from Order Entry and Order Summary.

  • Item Description of the variable set item.
  • Number and description of each variable set Group. There can be multiple groups for a variable set, each containing various component items. The customer must select a defined number of items from each group. The currently selected group is shown as a solid gray button. Clicking upon any group tab changes the tab to solid gray and displays the component items for that group. The Group description is based on the value in Work with Item/SKUs (MITM).
  • Quantity Required: The number of items the customer must select from the group; for example, Group 1 is Ties, and the customer selects 3 ties.
  • Quantity Selected: The number of items that have been selected from the group. Incremented each time an item is selected.

For each component item of the selected variable set item in the group:

  • Item Image: Displayed if the Use External Item Image (L55) system control value is selected and an item or SKU image has been defined. A placeholder image is displayed if Use External Item Image (L55) is selected but no item or SKU image has been defined.
  • Item Description (Item ID in parentheses)
  • SKU description; displayed above the Quantity only if the item has SKU’s.
  • Quantity (Order Line Quantity Ordered)
  • Price (Order Line Price). For order entry, the price shown is initially from the default Current Offer (A33) system control value. For order summary, displays the header level Source Code Offer price. A price of 0.00 is displayed if no price is defined for the item or SKU in the offer. The maximum value allowed for this field is the value set in Maximum Order Line Value( E98) system control value if the authority to the secured feature Allow Maximum Order Line Value Override (A69) is set to EXCLUDE.
  • Unit Price: Display-only. The price the customer is being charged for one unit of the item. Displays the price set for the item at the offer associated with the order header level Source Code or 0.00 if the price is not set at the offer associated with header level Source Code. The price is initially from the default Current Offer (A33) system control value, and changes at the Review Order and Verify Order Information step if the price specified for the offer associated with the source code entered at the Enter or Verify Customer Information step is different from the price from the default Current Offer (A33).
  • No Charge. Any entered or displayed value is cleared and the Price field is disabled upon enabling the No Charge switch.
  • Price Override Reason. Required when changing the price or setting the item to No Charge.

The Price, No Charge and the Price Override fields are displayed only if the authority to the secured feature Price Override (A23) is set to ALLOW.

A note below the item description indicates if the item is eligible for personalization.

  • Override or Shipping Override (Ship Via): Displays only if the ship via defined for the order is not valid for the component item. In this case, you need to select a different ship via to add the component to the order.
  • Add to Order. Enabled if all the groups have the Quantity Required selected for them across the groups. Adds the variable set component items to the order.

For more information: