Create Finance Document

The Supply Chain Hub supports the ability to create the following documents:

  • Merchandise Invoices
  • Credit Notes

To create a finance document:

  1. From the side menu, choose Procure to Pay.
  2. In the Finance Documents tab, click Create Document.
  3. To create a document, the first step is to create the document header. The document header needs the following information to be entered:
    • Document - the field where the document identifier (for example, invoice number) is entered.
    • Document type - choose between the available values:
      • Credit Note
      • Merchandise Invoice
    • Credit Note Request - If the Document Type is Credit Note, the user can select from a list of Credit Note Requests. This defaults the PO/RTV associated with the Credit Note.
    • Supplier - supplier issuing the document. The user can choose one of the suppliers they have access to.
    • Location - which location is being invoiced.
    • Document Date - date the document was issued.
    • Comments - any comments related to the document being issued.
  4. When all required fields are entered, click Validate.This image shows the Header screen.
  5. After validation, the user can opt to attach a file.
  6. The user needs to complete Document Details, which are divided into three sections:
    • Purchase order/RTV
    • Items
    • Tax Breakdown
  7. For PO/RTVs, the user can select from a list of RTVs or POs.
  8. After selecting the PO/RTVs, the system defaults the data based on the PO/RTV selected.
  9. The user can still amend the defaulted invoice cost and invoice quantity and add items that were not on the original document if required.
  10. The user can review the Tax Breakdown.
  11. When ready to submit, click Submit.

Note:

Tax information will be different depending on MFCS Tax configuration.