Report Generation

When the report runs, the following takes place:

• The report is constructed using the associated RTF template. The contents appear in the language/local of the user who scheduled the report, translations being automatically applied to system text and glossary data where appropriate. If language, then for any translations that do not exist, the portal's base language is substituted.

• The report is created in the chosen file formats. The file name is in the format:

  [Report Name] - [YYYY-MM-DD-HH-MM-SS].[File Type]

  For example: Site Audit Summary - 2018-07-27-14-58-21.pdf

• If the user who scheduled the report has EAC Area access control restrictions, they are applied to the data - so the report will only contain data that their EAC Area permits them access to.

• A Report Output record is created containing the report files. The execution date and time is appended to the report output name. See Viewing Reports.

  If the report contains no data, the Report Output record is created, but the actual output file attachment is not created.

• An email with a hyperlink is sent (as BCC) to the recipients (the template is REPORTDELIVERY or KPIDELIVERY for KPIs). The content of the email is based on the recipient's language/locale.

  Note:

  In order to avoid the creation of reports with excessive content, a maximum number of rows is permitted. If the report generation exceeds the 200,000 limit, the report generation is terminated with the error message: Maximum number of permitted report rows exceeded. Please use filters to reduce the size and retry.

• An entry is added to the report schedule's History page.