24 Associates
Associates can:
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Associate Tasks. See Task Management.
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Change their password. See Change Password.
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View Schedules. See View Schedule and View Scheduled Employees.
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View Timecards. See View Your Timecard.
Figure 24-1 Associates Menu
Change Password
The Change Password option is available from the Associate menu accessed from the Main Menu after logging in.
To change your password:
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Select Associate from the Main Menu. See Figure 1-8.
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Click Change Password in the Associate menu.
Xstore POS prompts for your user ID.
Figure 24-2 Change Password - Employee ID Prompt
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Scan or enter your user ID.
Xstore POS prompts for your password.
Figure 24-3 Change Password - Password Prompt
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Enter your current password and press OK.
Figure 24-4 Change Password - New Password Prompt
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Enter your new password in Enter the new password and repeat it in Confirm the new password.
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Click Process.
The new password is saved.
Note:
Xstore POS may enforce certain rules regarding passwords, such as the minimum number of characters required or whether you can reuse an old password.
Change your Password with Challenge Questions
If Xstore POS is configured to use password challenge questions, you can re-set your password without knowing your current password by answering a set of questions whose answers should only be known to you.
To change your password using challenge questions:
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Select Associate Tasks from the Main Menu. See Figure 1-8.
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Click Change Password in the Associate Tasks menu.
Xstore POS prompts for your user ID.
Figure 24-5 Change Password - Employee ID Prompt
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Scan or enter your user ID.
Xstore POS prompts for your password.
Figure 24-6 Change Password - Password Prompt
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Click Forgot Password.
Xstore POS prompts for your last name.
Figure 24-7 Change Password - Last Name Prompt
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Enter your last name and press OK.
Xstore POS asks the challenge questions.
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Answer each challenge question:
Enter the answer.
After you have entered the correct answer for each question, Xstore POS prompts for your new password.
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Enter your new password in Enter the new password and repeat it in Confirm the new password.
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Click Process.
The new password is saved.
Note:
Xstore POS may enforce certain rules regarding passwords, such as the minimum number of characters required or whether you can reuse an old password.
View Schedule and Timecard
View Schedule and Timecard functionality is available on Desktop, Thin Client, and Tablet devices.
Use the following procedures to review your timecard and schedule.
View Schedule
To view the work schedule:
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Select Associate from the Main Menu outside of a sale.
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Select View Schedule from the Associate menu.
Xstore POS displays a list of everyone and their scheduled hours.
Schedule Information
Xstore POS displays the following information for each timecard:
Figure 24-8 Employee Schedule
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Sched. Hrs.: Total number of hours scheduled for the week.
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Sched. Amt.: Pay amount scheduled for the week.
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From: Start date for the timecard.
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To: End date for the timecard.
Xstore POS displays the following information for the week:
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Employee name.
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Working: Total number of working hours.
Xstore POS displays the following schedule information for each day of the week:
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Clock in time.
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Clock out time.
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Work code used for the time clocked in.
View Another Schedule Week
Figure 24-9 Schedule Context Menu
To change the schedule week you are viewing:
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Select Previous Week to view the previous week.
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Select Next Week to view the next week.
View Scheduled Employees
To view a list of the associates scheduled to work that day:
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Select Associate from the Main Menu outside of a sale.
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Select View Scheduled Employees from the Associate menu.
Xstore POS displays a list of people scheduled to work for that day.
Figure 24-11 Scheduled Employees
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Select Previous Day or Next Day. This is a view only list of employees scheduled to work for the day. There are 3 columns - Name, Work Code, and Shift.
If no one is scheduled, you will get a prompt.
View Your Timecard
To view your timecard:
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Select Associate from the Main Menu outside of a sale.
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Select View Timecard from the Associate menu.
Xstore POS displays your timecard for the week.
Timecard Information
Figure 24-12 Timecard Information Screen
Xstore POS displays the following information for each timecard:
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Begin Date: Start date for the timecard.
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End Date: End date for the timecard.
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Employee Name: Name of the employee.
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Employee ID: ID for the employee.
Xstore POS has the following tabs for each timecard:
Timecard Maintenance
Xstore POS displays the following information in the Timecard Maintenance tab for each day of the week:
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Work code used for the time clocked in.
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Clock in time.
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Clock out time.
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Scheduled: Number of hours you were scheduled to work.
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Actual: Number of hours worked.
The Timecard Maintenance also displays the following information about the week:
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Total Hours: Total hours for the week.
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See Comment: Indicates that a comment is associated with the timecard.
Timecard Comment
Xstore POS displays the following information for each comment on a timecard:
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Business Date: Business date for which the comment was made.
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Created On: Date the comment was created.
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Created By: Employee ID of the person who created the comment.
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Text of the comment.
View Another Timecard
To change the timecard you are viewing:
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Select Payroll Dates from the Context Menu.
Figure 24-13 Payroll Dates
Xstore POS opens a window with a list of timecard dates.
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Select the week to view:
Figure 24-14 Payroll Week
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Select the date.
The timecard for the selected dates is displayed.
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