Manage Content

Administrators can manage Oracle Analytics content from the Console. For example, if an employee leaves an organization, you might assign ownership of their workbooks and machine learning models to a different employee.

Topics

• Overview of Content Management

• Change Ownership of Content

• Change Ownership of Content in a User's Private Folder

• Frequently Asked Questions About Content Management

Overview of Content Management

Oracle Analytics enables you to view and manage Oracle Analytics content. For example, if an employee leaves an organization, you can reassign their workbooks and machine learning models to a different employee.

As an administrator, you can use the Content Management page to view, manage, and change ownership for all content types.

From the Actions menu for each item, you can also use the Open in Classic Catalog option to display the catalog folder where the item is stored so that you can make other configuration changes. For example, to change an item's properties or permissions, hover over over the item, click Actions at the far right-hand side, and click Open in Classic Catalog. Note: You need to own the item to see the Open in Classic Catalog option.

About Content Ownership

As an administrator, you can change ownership to:

• Yourself, as administrator.
• A different user.
• Every user with a specific application role (some restrictions apply, see Frequently Asked Questions About Content Management).

If you own content, you have these privileges:

• If you own an object with an Object ID prefixed with /@Catalog/, you can review the properties of that object and change permissions even if you have no other permissions on it.
• If you own an object with an Object ID prefixed with /@default/, you always have full permissions on that object.

Change Ownership of Content

You can change the ownership of Oracle Analytics content from the Console. For example, if an employee leaves your organization, you can reassign their workbooks and machine learning models to different employees so that they can use them.

Changing ownership enables you to reuse analytics content if the original content author is no longer in your organization. You can also quickly provide analytics users with access to analytics content.

Depending on the object, you can assign ownership to yourself, another user, or a role:

• If you select an object with an object ID that starts with /@default/, you can assign it to another user.
• If you select an object with an object ID that starts with /@Catalog/, you can assign it to another user or to an application role.
• If you want to assign multiple objects to an application role, make sure you select only objects with object IDs starting with /@Catalog/.

To change ownership of content in a user's private folder, see Change Ownership of Content in a User's Private Folder.

1. In the Oracle Analytics Home page, click the Navigator, and then click Console.
2. Click Content to display the Content Management page.
   
   

   

   
   
3. Locate the items whose ownership you'd like to reassign:
   • To locate all objects belonging to a user, click Filters, then enter the user's username in the Owner field. You can further refine the selection using the Object Type options.
   • Use the Object Type options to restrict the list to specific types (click Filters to display).
   • Use the Search box to locate text in the Name field. For example, enter 'cluster' to display objects with cluster in the name.
4. Click to select an item or use Ctrl and click to select multiple items.
5. Click Change Ownership.
   
   

   

   
   
6. Use the Change ownership to options to specify a new owner (or owners) for the objects.
7. Click OK.

Change Ownership of Content in a User's Private Folder

You can transfer ownership of content that users save in private folders. For example, if an employee leaves your organization, you might move their private workbooks and machine learning models from the \User Folders\<User>\ folder to a different folder so that other users can edit and deploy them.

1. In Console, change the ownership of the private objects to the administrator:
   1. In the Oracle Analytics Home page, click the Navigator, and then click Console.
   2. Click Content to display the Content Management page.
      
      

      

      
      
   3. Click Filters, and then enter the name of the user in the Owner field.
      You see all content owned by that user. Private objects are prefixed with /@Catalog/users/<username>/ in the Object ID). For example, private content owned by someone with the username "john.smith" is prefixed with /@Catalog/users/john.smith/.
   4. Select one or more private objects owned by the user.
   5. Click Change Ownership to display the Change Ownership dialog.
   6. Under Change ownership to, click Users, and enter your username or Admin, then click OK.
2. In the Catalog, change the permissions for the private objects and move them to a new folder:
   1. Click Navigator, then click Home, and from the Page Menu select Open Classic Home.
   2. Click Catalog, then click Admin View in the top left-hand corner.
   3. Under User Folders, click My Folders, then select the user's private folder.
   4. In the Tasks panel, click Permissions, and assign control of the folder and its contents to the a different user.
      
      

      

      
      
   5. Move the content from the user's private folder to a different folder that other users can access.
      In the source folder, select the objects you want to move, then click Copy. Then, in the target folder, click Paste.
      For example, you might move workbooks and machine learning models from the \User Folders\USER1\ to \User Folders\USER2\, or to a shared folder that multiple users can access.

Frequently Asked Questions About Content Management

Find the answers to common questions about content management in Oracle Analytics.

What restrictions apply when reassigning ownership to roles?

• You can assign objects with an object ID prefixed with /@Catalog/ to users or roles.
• You can assign objects with an object ID prefixed with /@default/ to users only.

If you want to reassign multiple items to a role, then first deselect items with an object ID prefixed with /@default/).

To see how object IDs are prefixed, look at the Object ID column on the content management page.

What does @default prefix or @Catalog prefix mean in an object ID?

A @Catalog prefix indicates a workbook, connection, dataset, data flow, replication, sequence, or model. A @default prefix indicates an analysis, dashboard, report, or folder.