If your Oracle WebCenter Content Server is integrated with Oracle Documents Cloud Server, you can share content between the two servers. This chapter describes how to upload content to the cloud server and copy content to and from the cloud server. In addition, this chapter details how to share a cloud folder or item with specific Oracle Documents users or with external users using the cloud user interface. It also describes the semantics of deleting a cloud folder.
Documents Cloud Service is a cloud-based content management product from Oracle. If Oracle WebCenter Content Server is integrated with Oracle Documents Cloud Server, you can upload or copy content to the cloud server to maintain a secure, easy access to content on the go through the cloud user interface.
Using Oracle Documents Cloud Service (ODCS) you can keep all your work in the cloud.
Figure 17-1 View Cloud Folder
Note:
In the View Cloud Folder screen, the following buttons or fields are disabled or hidden:The Upload button and the Create Folder button in the context of Oracle WebCenter Content Server.
The search box, including the Filter icon and the Search icon, in the banner area.
The Search <Folder> and Subfolders option in the folder drop-down menu.
Note:
You cannot copy the following items from WebCenter Content Server to Documents Cloud Server:Saved search
Retention folder
Shortcuts of any type
Figure 17-2 Copying to a Top-Level Cloud Folder
After the items are copied into the target folder, a success message provides a link to the top-level cloud folder within Oracle WebCenter Content Server.
Figure 17-3 Copying to a Child Cloud Folder
After the items are copied into the target folder, a success message is displayed with the name of the target. No link is provided to the target folder because it is out of the context of Oracle WebCenter Content Server.
Note:
If you copy a regular folder containing cloud folders into another regular folder within Oracle WebCenter Content Server, for each cloud folder descendant a new cloud folder is created at the destination with duplicate content.If your system administrator has granted you with appropriate privileges, you can share a cloud folder with your ODCS account.
In addition, you can also share a cloud folder or its contents with specific ODCS users or external users from the embedded cloud user interface within a cloud folder.
Your system administrator has enabled sharing of cloud folders on the Content Server for your WebCenter Content account.
You have a valid ODCS account.
You have an e-mail address defined on the WebCenter Content system and linked to your ODCS account.
To define an e-mail address, see Personalizing WebCenter Content Preferences.
Create Folder dialog. See How do I enable sharing while creating a cloud folder?.
Context menu of a cloud folder. See How do I share a cloud folder to which I have access?.
Note:
The system administrator determines when you can share cloud folders by selecting from the following available options on the Content Server:Creation: You will be able to share a cloud folder only during its creation.
Always: You will be able to share a cloud folder during its creation or any time after its creation. In addition, you will also be able to share all cloud folders to which you have access.
Never: You will not be able to share cloud folders because options to share will not appear on the user interface.
To enable sharing of a cloud folder from the Create Folder dialog:
Fill out the name and description fields, and select the Oracle Documents Cloud Folder option from the type list to create a cloud folder.
A check box to enable sharing of the cloud folder with your ODCS account and an associated message is displayed.
Select the check box and click Save.
Figure 17-4 Sharing a Cloud Folder from the Create Folder Dialog
Note:
The check box and the associated message appear in the Create Folder dialog if all of the following conditions are true:The system administrator has set the cloud folder sharing option on the Content Server to either Creation or Always for your account.
You have an e-mail address defined on the WebCenter Content system.
You have selected the Oracle Documents Cloud Folder option from the type list in the Create Folder dialog.
If the cloud folder is successfully shared with your ODCS account, the following confirmation message is displayed.
Figure 17-5 Successful Share with ODCS
If the share operation is unsuccessful, the following notification is displayed.
Figure 17-6 Unsuccessful Share with ODCS
You can share any cloud folder to which you have access with your ODCS account.
Right-click on the cloud folder in the results list or in the folder hierarchy in the side bar.
From the context menu, select the Share With My Cloud Account option.
A notification indicates if the cloud folder has been successfully shared with your ODCS account or not.
Note:
The Share With My Cloud Account option is also available from the More menu in the results toolbar upon selecting a single cloud folder.The system administrator has set the cloud folder sharing option on the Content Server to Always for your account.
You have an e-mail address defined on the WebCenter Content system.
The cloud folder that you select is not currently being shared with your ODCS account.
If the cloud folder is currently being shared with your ODCS account, the context menu and More menu display the option to stop sharing of the cloud folder. See, How do I stop sharing a cloud folder with my ODCS account?.
Right-click on the cloud folder in the results list or in the folder hierarchy in the side bar.
From the context menu, select the Stop Sharing With My Cloud Account option.
A notification indicates if the sharing has been successfully stopped or not.
Note:
The Stop Sharing With My Cloud Account option is also available from the More menu in the results toolbar upon selecting a single cloud folder that is currently being shared with your ODCS account.You can share a cloud folder or its contents with specific Oracle Documents users or with external users.
To share cloud content, click the Share button () in the embedded cloud user interface in the View Cloud Folder screen (see Figure 17-1) to share an entire cloud folder or select Share from the menu bar or the right-click menu of a content item in the cloud folder to share the item.
Important
Only the ODCS accounts added to the members’ list of a particular cloud folder or item are able to access the cloud folder or item from the cloud user interface.Note:
The Public Links feature can be enabled or disabled by the Oracle Documents Cloud Server administrator in the cloud user interface.For more information on sharing, see How do I add members to a folder? and How do I share a file or folder with links? in Oracle Cloud Using Oracle Documents Cloud Service.
You can delete a cloud folder using the same procedure for deleting a normal WebCenter Content folder, see About Deleting Libraries, Folders, and Documents.
Note:
A user with only a write privilege (without a delete privilege) to a cloud folder is able to delete contents of that folder in the Oracle Documents Cloud user interface. This is the expected behavior.