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Agreement: If entering an invoice, this is the order agreement this invoice is against. You can only enter this field if you have defined an agreement with the selected customer or customers related to the selected customer. You can associate an agreement with your customer in the Sales Orders window in Oracle Order Entry.

If you are entering a commitment, this is the agreement to associate with this commitment. You can only use agreements defined in Oracle Order Entry.

Cross Reference: The transaction to relate to this invoice. You can choose any transactions that are assigned to your Bill-To customer or a selected customer. If you enter a cross reference transaction number and then change your Bill-To customer, Receivables will erase the value in this field.

Comments: Any comments you have about this transaction. This text does not appear on the printed transaction.

Control Amount: The total amount of invoices in this batch. If you enter invoices in different currencies, enter the total amount irrespective of currency. For example, if you intend to enter two invoices, one for 100 US Dollars and the other for 50 French Francs, enter 150 here.

Default Tax: You can enter a value for this field only if the profile option Tax: Allow Override of Customer Exemptions is Yes and the transaction is not a chargeback. Use the default value of 'Standard' if you want tax to be calculated as per the normal procedures set up in Receivables. Enter 'Exempt' to force tax exemption on the invoice lines, and your system option Use Customer Exemptions is set to Yes. Enter 'Require' to force tax calculation on the invoice lines. If you update this field, there will be no affect on existing invoice lines; only new invoice lines will get the new value as a default.

Dispute Amount: The current amount of this invoice, debit memo, or chargeback that is in dispute. Receivables sums up the dispute amounts for each installment of your payment schedule and displays the total in this field. You can either increase or decrease the dispute amount. If you enter 0 (zero), the debit item is no longer in dispute. If your debit item does not have split terms, then you can enter a dispute amount that is between zero and the balance due for this item. You can also place a debit item in dispute in the Customer Calls window, and you can review your in dispute debit items in the Disputed Invoice Report. For debit items with split terms, you can enter the dispute amount for each installment in the Installments window or you can set it to either the balance due or zero in this field.

Finance Charges: Use this field to indicate whether finance charges are calculated against this invoice, debit memo, or chargeback. If you leave this field blank or choose 'If Appropriate', Receivables calculates finance charges according to your customer's credit profile. If you choose No, Receivables does not calculate finance charges on this transaction, regardless of the customer's credit profile.

Invoice Date: Receivables prints the invoice date on your invoice. Receivables calculates the due date from the invoice date and payment terms you assign to this invoice. The default value is the batch date if you entered a batch, or the current date if you did not enter batch information.

If you change the invoice date, Receivables automatically recalculates the due date and the associated tax.

Number: If the profile option AR: Show Billing Number is Yes, Receivables displays two transaction number fields. The first field displays the Consolidated Billing Invoice number associated with this transaction. The second field displays the transaction number. See: Consolidated Billing.

Partially Purged: If this box is checked, some of the transactions belonging to this batch have been deleted by the Archive Purge program. When transactions are partially purged, the Control Total section appears out of balance because the Actual Count and Amount fields no longer include the purged transactions.

Paying Customer: The customer associated with the customer bank account assigned to your invoice. This could be different from the billing customer if, for example, you wanted a primary customer to pay for related invoices.

Payment Method: The payment method assigned to this transaction. You can choose any payment method defined for this customer or a primary customer to which it is related, as long as the invoice date is within the payment method active date range and the payment method has bank accounts in the currency of the invoice or at least one of its bank accounts has the Receipts Multi-Currency flag set to Yes. Enter a payment method to automatically receive payment for this invoice with a direct debit or bill of exchange. Receivables uses the following hierarchy to default a value for this field:

1) the primary Payment Method of the parent site

2) the primary Payment Method of the primary customer

3) the primary Payment Method of the bill-to site

4) the primary Payment Method of the bill-to customer

Print Option: The printing option for this invoice. The default is the the print option for this transaction type. Choose 'Print' for invoices you want to print. You can choose all new or changed invoices to print at one time. Choose 'Do Not Print' for invoices you do not want to print (for example, if you need to generate an invoice for internal purposes, but you do not want to send the printed invoice to your customer).

Special Instructions: Any special instructions for this transaction. You can enter up to 240 characters. The first 51 characters appear on the printed transaction. You can define additional instructions in the Receivables QuickCodes window. See: Reviewing and Updating Receivables QuickCodes.

Status (Transactions window): The status of your invoice. This is a user maintainable field and you can define values for it in the Receivables QuickCodes window. Possible values include Open, Pending, Closed, or Void. This field is not used by Receivables, therefore it is not updated automatically when an invoice is paid off, closed, etc. You have to manually update this field.

Status (Transaction Batches and Transaction Batches Summary windows): The status of your batch. Use batch statuses to implement your batch approval cycle. Receivables provides several standard batch statuses and lets you define additional statuses in the Receivables QuickCodes window using the QuickCode type BATCH_STATUS. Receivables treats batch statuses that you create as 'Open.'

See Also

Lines Window Field Reference

Batching Transactions for Easy Entry and Retrieval