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Use MassAllocation journals to reverse existing balances, post new allocation amounts, or generate journals that increment the existing balances to match the current allocation amount.

You can generate MassAllocation journal batches for any range of open or future enterable periods. If you are allocating encumbrances, all of the periods must be in open encumbrance years. General Ledger creates one unposted journal batch for each period in the range. If there is a closed period in the range of periods you specify, General Ledger generates a batch that cannot be posted until you open the period.

Prerequisite

   Define MassAllocation formulas.

   Validate the MassAllocation batches, and make sure the validation was successful.

   To generate a journal batch from a MassAllocation formula:

1. Navigate to the Generate MassAllocation Journals window.

2. (Optional) If you have average balance processing enabled and your set of books is a consolidation set of books, select a Usage. Select Standard Balances to create MassAllocation journals that update standard balances only. Select Average Balances to create MassAllocation journals that update average balances only.

3. (Optional) If you have average balance processing enabled, choose Submission Details from the poplist to enter values for the MassAllocation journals you want to generate. Choose Last Run Details to see the values that you used the last time you generated the MassAllocation journals.

4. Enter the Batch Name for each validated MassAllocation formula batch you want to generate.

5. (Optional) If average balance processing is NOT enabled for your set of books, enter the From Period and the To Period for which you want to generate MassAllocation journals. General Ledger displays the Period Last Run if you have already generated the batch.

6. (Optional) If average balance processing is enabled for your set of books, enter the Period for which you want to generate MassAllocation journals.

7. (Optional) If you have average balance processing enabled, enter a Journal Effective Date. You can enter any valid business day, unless your set of books is a consolidation set of books or if your current MassAllocation uses actual balances. In these cases, General Ledger automatically enters the first day of the period if and you cannot change the value.

Note: You can also enter non-business days if you have set the profile option Journals: Allow Non-Business Day Transactions to Yes.

8. (Optional) If you have average balance processing enabled, enter a Calculation Effective Date. General Ledger will automatically enter the nearest day of the period. You can change this to any day in any open, closed, future enterable, or permanently closed period.

9. Specify the Allocation Method for the MassAllocation batches you are generating. You can generate journals that reverse previous allocation batches, or post new allocation amounts, or generate journals that increment the existing balances to match the current allocation amount.

10. Choose Generate to submit a concurrent process that creates an unposted journal batch for each period in the range you specify.

If your MassAllocation formula generates a journal entry to an invalid account, General Ledger creates an entry with the account in the journal line description. Afterwards, check the invalid accounts and enter valid accounts in their places.

11. Review and change the generated MassAllocation journal batches using the Enter Journals window. General Ledger names your MassAllocation journal batches as follows: MB: <Request ID> <MassAllocation Batch Name> <Period>; for example, MA: 47566 Rent Budget Allocation JAN-95.

12. Post the MassAllocation journal batches using the Post Journals window.

See Also

MassAllocation Example

Creating MassAllocation Batches

Creating MassAllocation Formulas

Submitting a Request

Entering Journal Batches

Posting Journal Batches

Overview of Average Balance Processing