Defining Element Links
Use the Element Link window to define groups of assignments that are eligible for an element.
In Oracle Payroll, you can distribute direct costs (such as an employer's contribution to a pension plan) over other elements (such as employee's pensionable earning elements). If you want costs to be distributed, define a distribution set in the Element and Distribution Set window. This set contains the elements over which you plan to allocate the costs.
To define an element link:
1. Set your effective date to the date you want the eligibility criteria to come into effect.
2. In the Element Name field, select the Element for which you are defining a link.
3. Check the Standard check box if you want all employees who are made eligible by the link to receive the element automatically. You can only create a standard link if:
- the element is recurring, and
- multiple entries are not allowed by the element definition
4. In the Eligibility Criteria region, select the assignment components that form the basis of your eligibility rule. If you want to link to all employees, do not enter any eligibility criteria.
You can link to all payrolls or to a specific payroll. Do one of the following:
- Enter the name of a specific payroll if you want only employees on that payroll to be eligible for the element. Do not check the Link to all Payrolls check box.
- Leave the Payroll field blank and check the Link to all Payrolls check box if you want employees assigned to any payroll to be eligible. This rule excludes employees who are not assigned to a payroll.
- Leave both fields blank if assignment to a payroll is irrelevant to eligibility for the element.
To enter costing information for the link:
1. In the Costing alternative region, select the Costable Type. Notice that some element classifications are predefined as Not Costed and you cannot override this.
- If you do not want to allocate costs for the element, select Not Costed.
- If you want all entries of the element to be allocated to the same account, select Fixed Costed. This prevents users overriding the account code at the assignment and element entry levels.
- If you want users to have the flexibility to override the account code at these lower levels, select Costed.
- If you want to distribute overhead costs over other elements, select Distributed. Then select a Distribution Set.
2. For deductions elements:
- Enter the account code you want to credit in the Costing field.
- Enter the account code you want to debit in the Balancing field.
For elements in all other classifications:
- Enter the account code you want to debit in the Costing field.
- Enter the account code you want to credit in the Balancing field.
Depending on your set up of the Cost Allocation flexfield, the Balancing field may not be enabled.
3. Check the Transfer to GL check box if you want Oracle HRMS to transfer cost totals to the general ledger on completion of each payroll run.
To enter qualifying conditions for the link:
- In the Qualifying Conditions alternative region, you can add or change age or length of service conditions for this particular eligibility group.
The system checks these conditions when you make an entry of the element. If the employee does not meet the qualifying conditions, you receive a warning.
To adjust input values for this eligibility group:
- Save your link definition and choose the Input Values button.
Adjusting Input Values for an Eligibility Group
Costing Compensation and Benefits
Element Link Details Report
Element Qualifying Conditions