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Using the Insert File and the Insert Image Tools

Using these tools, you can insert files (such as HTML files, MS Word files, and Adobe Acrobat files) and graphics files from your local file system, from shared networks and from the Web.

The difference between using the Insert File tool and the Insert Image tool is that the HTML display for the Insert Image tool is always set to In-Line.

When these files are added to your page, they are also stored as content assets in the content asset repository. For more information about the content assets, see Content Asset Management.

This task is part of Step 4 in the Process of Microsite Management.

To add a file or graphic to a page

  1. Open the page you want to edit in the Page Designer:
    1. Navigate to the Microsite Management (or Administration - Microsite) screen > Page Administration view.
    2. In the Page list, click the Page Title hyperlink.
  2. From the Page Designer toolbar, drag the Insert File (or the Insert Image) tool to a position on the layout.

    The Insert File (or the Insert Graphic) dialog box appears.

  3. Do either of the following actions:
    • Click the ellipsis button and specify a local file.
    • Type in a URL or network path.
  4. If you typed in a URL or network path, click the URL button and set the URL and network file options in the dialog box.

    Some fields are described in the following table.


    Retrieve Graphics

    Select to have graphics on the specified Web page copied along with the text.

    Follow Links

    Select to have the pages that are linked-to from the specified Web page are copied, and, in turn, links to those pages copied as well.

    Restrict to Subdirectory

    Select so that, if links are followed, only links to pages within the same directory as the specified page are copied.

    Max Depth

    Indicates the level to which links are copied. For example, if Max Depth = 1, pages that are linked-to from the specified page are copied, but not pages that they link to.

    For more information about adding content assets and setting up how files are imported, see Adding Content Assets to a Content Set and About Configuring Content Asset Management

  5. In the Insert File or Insert Image dialog box, complete the fields.

    Some of the fields are described in the table in Step 3 in the To create a link from a page to an external page procedure.

  6. (Optional) Click the Advanced button and set the options.

    Some fields are described in the following table.



    Enter a descriptive title for the content set. If no title is provided, the Name of the page item is used for the content asset title. (The Name for the content asset record is the file name, not the page item name.)

    Content Type

    Leave this field set to Auto-Detect (the default) to have the application determine the asset type, or select a type from the dialog box to set a specific type.


    Select this to lock the content asset, so that others cannot edit it.


    Enter comments for this version of the content asset.

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