Siebel Hospitality Guide > Working with Inventory > Management of Room Blocks at the Quote Stage >

Booking Suite Categories

A sales representative can book a suite (category) for use as a sleeping room. After the booking process is complete, the sales representative can navigate to the Function Space Diary view and confirm the reservation information.

The Function Space Diary shows the availability and event function schedule information in a Gantt chart format, and users can view the schedule of bookings against a function space category or specific space. In the diary views, the user can specify a start date or time scale to view booking information, and change bookings using drag and drop.

When booking a suite category, the sales representative should see the suite category displayed in the Function Space Diary with bars extending across the Gantt chart for the entire length of time between check-in and check-out times for the suite sleeping room.

This task is a step in Process of Working with Event Inventory.

To reserve a suite category

  1. Navigate to the Quotes screen > List view.
  2. In the Quotes list, query for the quote.
  3. In the Quote record, click the link in the Quote # field.
  4. Click the Room Blocks view tab.
  5. In the Room Block Line Items list, create a new record, select a room type of Suite Category, and complete the remaining fields.

    NOTE:  When selecting a value for the Room Type field, note that only those sleeping rooms that are effective up to one day before the specified date are shown in the Pick Room Type dialog box.

  6. Click Reserve.

    The Inventory Status field is updated to Reserved if the room block is available.

  7. Navigate to the Function Space Diary screen, and query for the property.
  8. From the Property form, scroll down to the Function Space Diary Gantt chart.
  9. If necessary, update the Start Date and Time Scale fields, and then click Go.
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