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About the Guest Event Check Report

During the Event Check process, the event manager can create reports based on the Event Check record. During this process, a set of rules are applied to determine how line item details appear in the report. For more information on the display rules, see Generating Event Checks.

The Guest Event Checks report reflects the line item records in the Event Checks Screen > Line Items (Guest) view, which are transformed into the customer's version of the accounting department's Event Checks Report. See Guest and Accounting Event Check Rules and Review for more information on the differences between the Guest and Accounting Line Item views.

Figure 18 shows a sample Guest Event Check Report. The report consists of sections that provide information about the account and a summary of the event check and its invoiced line items.

The top section provides general administrative information about the account and the event check.

The line item records are listed beneath the administrative section. Detailed information about each line item and its prices includes the Item Name, Unit Price, Total Price, and Discount % or Discount Amounts.

Figure 18. Sample Guest Event Check Report
Click for full size image

The records are subtotaled and other fees, including taxes and service charges, are applied to produce the Grand Total for the order. The report is an invoice used to track billing information associated with a particular order.

In addition to the rules used to generate the Event Check line items, another set of rules is applied when generating the Guest Event Checks report from the records listed in the Event Checks record. These rules are:

  • Line Items are grouped by Product and then by Category Type.
  • Line Items with a $0 amount do not appear in the report.
  • Line Items show the applied Tax and Service Charge information at the end of the line.
  • Line items show the applied Discount % or Discount Amount at the end of the line.
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