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Customizing Aspects of the Calendar

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To better suit your needs, you can customize aspects of your calendar from the Calendar tab in the User Preferences screen. For information on using the calendar, see Using the Calendar.

Length of the Calendar Day

The Daily view in your calendar shows your default work day, but it may not reflect the hours you are actually at work. You can change the length of the calendar day from the User Preferences screen.

To change the length of the calendar day

From the application-level menu, choose View > User Preferences.

The User Preferences screen appears.

From the Show drop-down list, select Calendar.

The Calendar form appears.

Enter the desired calendar start time in the Working Hours Start At field.
Enter the desired calendar end time in the Working Hours End At field.

Default Calendar Activity Duration

Each activity you schedule on your calendar has a default duration. You can determine the default from the User Preferences screen.

To set up a default calendar activity duration

From the application-level menu, choose View > User Preferences.

The User Preferences screen appears.

From the Show drop-down list, select Calendar.

The Calendar form appears.

Select the desired activity length from the Appointment Duration drop-down list.

Turning On Alarms for All Calendar Activities

Alarms notify users of upcoming activities. You can specify that an alarm will be triggered for every calendar activity you create.

To turn on default alarms for all calendar activities

From the application-level menu, choose View > User Preferences.

The User Preferences screen appears.

From the Show drop-down list, select Calendar.

The Calendar form appears.

Check the Default Alarm check box.

NOTE:  Clear the Default Alarm check box to turn off alarms for all activities. This will affect only activities you create after you clear the Default Alarm check box.

Setting Up Default Alarm Times

From the Calendar tab in the User Preferences screen, you can specify the time at which alarm notification takes place.

To set the time when alarms appear

From the application-level menu, choose View > User Preferences.

The User Preferences screen appears.

From the Show drop-down list, select Calendar.

The Calendar form appears.

In the Alarm Lead Time drop-down list, select a time between 5 and 120 minutes.

This is the time that all alarms will be triggered before an appointment or reminder.

NOTE:  For information about alarm system preferences, see the section on system preferences in Applications Administration Guide.

Setting Up a Default Alarm Snooze Time

You can set up one snooze time for all your alarms from the Calendar tab in the User Preferences screen.

To set up a default snooze time for all alarms

From the application-level menu, choose View > User Preferences.

The User Preferences screen appears.

From the Show drop-down list, select Calendar.

The Calendar screen appears.

From the Snooze Period drop-down list, select a time between 5 and 120 minutes.

This is the length of time that alarms will wait before triggering a second time after you snooze them.

Setting Up a Meeting Email Notification Prompt

You may want to be prompted by the application to send emails to meeting participants when you create a new appointment or modify an existing one. This can be configured from the Calendar tab in the User Preferences screen.

To set up a participant email prompt

From the application-level menu, choose View > User Preferences.

The User Preferences screen appears.

From the Show drop-down list, select Calendar.

The Calendar form appears.

Check the Participant Email Prompt check box.

NOTE:  Clear the Participant Email Prompt check box to disable this feature.

Setting Up a Default Calendar View

You can set up a default calendar view to appear every time you access the Calendar screen. For example, if you use the monthly calendar all the time, it will be helpful for you to have the monthly calendar set up as the default calendar view.

To set up a default calendar view

From the application-level menu, choose View > User Preferences.

The User Preferences screen appears.

Click the Calendar tab.

The Calendar screen appears.

From the Default Calendar drop-down list, choose Daily, Weekly, or Monthly.

Setting Up a Default Weekly Calendar View

Your weekly calendar can be viewed in a five-day or seven-day mode. Switch between the two modes from the Calendar tab in the User Preferences screen.

To switch between weekly calendars

From the application-level menu, choose View > User Preferences.

The User Preferences screen appears.

From the Show drop-down list, select Calendar.

The Calendar screen appears.

Choose 5 Day Weekly or 7 Day Weekly from the Weekly Calendar View drop-down list.

Setting Up Another User's Calendar as Your Default Calendar

If you spend much of your time accessing another user's calendar, you may want to set up that user's calendar as your default calendar.

To set up another user's calendar as your default

From the application-level menu, choose View > User Preferences.

The User Preferences screen appears.

From the Show drop-down list, select Calendar.

The Calendar screen appears.

Click the Default User select button.

The Pick Default User dialog box appears.

Select the appropriate user.
Click OK.

That user's login appears in the Default User field and that user's calendar will appear as your default calendar in the Calendar screen.

Setting Up a Default Participant Chart Display

In the Gantt chart in the Participant Availability subview, you can choose to display only your working hours or all 24 hours of the day.

To set up a default participant chart display

From the application-level menu, choose View > User Preferences.

The User Preferences screen appears.

From the Show drop-down list, select Calendar.

The Calendar screen appears.

Choose Working Hours or 24 Hours from the Participant Chart Display drop-down list.

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