Fundamentals > Working with Data > Common Record Tasks >

Organizing Columns in a List

A list consists of many columns of data, some of which may not be displayed on screen. Depending on the columns you need to work with, you can add, remove, or rearrange the columns in the order that works best for you.

Columns Displayed

See Table 13 for explanations of each button in the Columns Displayed dialog box. An example of the Columns Displayed dialog box appears in Figure 32.

Table 13.  Columns Displayed Buttons
Button
Description
Moves a selected column down one position in the Selected Columns list. This moves the column to the right in the list you are modifying.
Moves a selected column up one position in the Selected Columns list. This moves the column to the left in the list you are modifying.
Moves a selected column to the bottom of the Selected Columns list. This moves the column all the way to the right in the list you are modifying.
Moves a selected column to the top of the Selected Columns list. This moves the column all the way to the left in the list you are modifying.
Shows the selected columns.
Hides the selected columns.
Shows all columns.
Hides all columns.

Figure 32.  Columns Displayed Dialog Box Example

To change the way columns are displayed

  1. In a list, click the menu button, and then click Columns Displayed.

    2. The Columns Displayed dialog box appears.

  2. Use the column-ordering buttons to the right of the Selected Columns area to change the order in which the columns appear in the list.
  3. Use the buttons to the right of the Available Columns area to show or hide the various columns.
  4. Click Save to execute the changes, Cancel to abort the changes, or Reset Defaults to restore the default column settings.

NOTE:  The Columns Displayed feature is available only in lists. To see every field in a form, click the show more button.

Resizing Columns

You may find that you need to alter the width of a column to better view data. If you want to save a changed column size, you must first use the Columns Displayed dialog box to save all column settings into your user preferences.

To resize columns

  1. Place the cursor over the column header divider.

    2. A resize arrow appears.

  2. Click and drag the column divider right or left to widen or narrow the column to the left of the arrow.

To save column size changes

  1. Navigate to the list containing the columns you want to resize.
  2. Click the menu button, and then click Columns Displayed.

    3. The Columns Displayed dialog box appears.

  3. Click Save.
  4. Resize the desired columns.

    5. The column size is saved into your user preferences.


 Fundamentals 
 Published: 14 August 2003