A Mapping Fields for Batch Processing

This appendix contains the following topics:

A.1 Mapping Fields in the Address Book - Interoperability Table (F0101Z2)

This section contains a list of the fields in the F0101Z2 table. Some of the fields are required to run the Address Book Batch Upload program (R01010Z), while others are not. Not all fields are displayed on address book forms or used by the Address Book system.

A.1.1 Required Fields

This table lists the required fields for the F0101Z2 table:

Field Name Alias Type Length Definition
EDI - User ID SZEDUS Alpha 10 A user-defined identification number. Enter the user ID of the person who runs the R01010Z program or the person who is to receive messages in the Employee Work Center. This field, in conjunction with SZEDTN and SZEDBT, uniquely identifies a specific transaction.
EDI - Batch Number SZEDBT Alpha 15 A number assigned by the person who runs the Address Book Batch Upload program to each batch. The system assigns a new batch number whenever this field changes. You can significantly increase performance by assigning one batch number for each group of transactions that you process.
EDI - Transaction Number SZEDTN Alpha 22 A number that identifies each transaction. A new transaction number indicates a different address book record. You cannot have more than one transaction with the same number in a batch. This field often contains the document number of the source system so that the sender can readily identify the transaction.
EDI - Line Number SZEDLN Number 7 A number used to uniquely identify a record. Each transaction can have multiple, consecutive line numbers.
EDI - Successfully Processed SZEDSP Alpha 1 A value that indicates whether a transaction was successfully processed. Leave this field blank. The value N indicates that the transaction was not processed or was processed in error.

The system changes the value to Y when the transaction is successfully processed.
Transaction Action SZTNAC Alpha 1 A value that indicates the transaction to be performed. The value A indicates a new transaction. The value D indicates a deletion. The value A indicates an add. The value C indicates a change to an existing document. You must process changes after you process additions.

For outbound processing, the system updates the value in this field with after image (UA) or before image (UB). The system uses UB only if the processing option in the Address Book MBF (P0100041) is activated.

For outbound processing, you can also enter A for additions and D for deletions.
Business Unit SZMCU Alpha 12 A value that identifies the business unit that is used for security purposes. The value in this field is also used by transaction entry programs and can be concatenated with the object account of certain automatic accounting instructions (AAIs) to derive an account number. If you leave this field blank, the system assigns a value of 1.

The value must exist in the Business Unit Master table (F0006).
Tax ID SZTAX Alpha 20 The identification code required by various tax authorities. This might be a social security number, federal or state corporate tax ID, or sales tax number.

This field is required only if the value of the Search Type field (SZAT1) is E and the country code is US or CAN.
Alpha Name SZALPH Alpha 40 A name typically entered in the format of last name, first name to optimize search capabilities. The Word Search program (P01BDWRD) uses this field.
Search Type SZAT1 Alpha 3 A value that identifies a record as part of a specific group, such as suppliers, customers, employees, and companies. The value that you enter in this field must exist in UDC table 01/ST (Search Type).

A.1.2 Optional Fields

These fields in the F0101Z2 table are optional. You can use these fields to provide additional information about a transaction.

Field Name Alias Type Length Definition
Type - Transaction SZTYTN Alpha 8 A value that identifies the type of transaction. If you leave this field blank, the system uses the value in the transaction type processing option in the Address Book MBF (P0100041), if it is set up.

This field is required if you use outbound processing.
Direction Indicator SZDRIN Alpha 1 A number that identifies whether a batch job is inbound or outbound processing.

For inbound processing, enter 0.

For outbound processing, leave this field blank. The system updates this field with 1 if the record is a "before image" and 2 if the record is an "after image." A processing option in the Address Book MBF (P0100041) determines whether a before image is written to the table.
EDI - Detail Lines Processed SZEDDL Number 5 The number of detail lines included in a specific transaction. This field is informational only.
Trading Partner ID SZPNID Alpha 15 A value used in an Electronic Data Interchange (EDI) transaction to identify who is trading documents with you.
Address Number SZAN8 Number 8 A value that uniquely identifies a supplier, customer, employee, company, and so on.

If you leave this field blank, the system assigns a number based on the Next Numbers Automatic table (F0002) for the Address Book system.

If you enter a value in this field, it cannot exist in the Address Book Master table (F0101) unless the SZTNAC field has a value of C, which indicates a change to an existing record. Otherwise, the system considers the transaction a duplicate and does not process it.

Note: This field is required when the SZTNAC field is C, which indicates a change to an existing record.
Long Address Number SZALKY Alpha 20 A value that identifies an address book record in a format other than that assigned by the system. Typically, you enter an address number from a legacy system to use as a cross-reference to the address book number assigned by the JD Edwards EnterpriseOne system. If you enter a value in this field, the value cannot exist in any other address book record or the system will consider it a duplicate record and not process it.
Industry Classification Code SZSIC Alpha 10 A code that classifies goods and services such as the standard industry code (SIC).
Language SZLNGP Alpha 2 A code that indicates the language to use on forms and for reports. If you enter a value in this field, the value must exist in UDC table 01/LP (Language Preference).

If you leave this field blank, the system uses the language specified in the user profile of the person who runs the process. If that is blank, the system uses the default language for the system.
Credit Message SZCM Alpha 2 A code that displays specific information about a customer or supplier. The value that you enter in this field must exist in UDC table 00/CM (Credit Messages).
Person/ Corporation Code SZTAXC Alpha 1 A code that designates the type of taxpayer. For U.S. clients, use one of these codes in conjunction with the SZTAX field:

C: Corporate entity

P: Individual

N: Noncorporate entity

The system chooses suppliers with codes P and N for 1099 reporting.

For non-U.S. clients, use one of these codes in conjunction with the SZTAX field:

1: Individual

2: Corporate entity
AR/AP Netting Indicator SZAT2 Alpha 1 An option that indicates whether customers and suppliers are eligible for AR/AP netting. Values are:

Y: Eligible for AR/AP netting. The system updates invoices and vouchers that are entered for the address number with a value of 1 (Eligible for Netting) in the Netting Status field.

N: Ineligible for AR/AP netting. The system updates invoices and vouchers that are entered for the address number with a value of 0 (Ineligible for Netting) in the Netting Status field.
Address Type 3 SZAT3 Alpha 1 A code that is reserved for future use.
Address Type 4 SZAT4 Alpha 1 A code that is reserved for future use.
Address Type - Receivables SZATR Alpha 1 A code that indicates whether the address book record is a customer. Values are Y and N.
Address Type 5 SZAT5 Alpha 1 A code that is reserved for future use.
Address Type - Payables SZATP Alpha 1 A code that indicates whether the address book record is a supplier. Values are: Y (yes), N (no), M (miscellaneous, one-time supplier), and F (foreign supplier). The value that you enter in this field must exist in UDC table H01/AS (Address Type-Payables).
Address Type - Code, Purchaser SZATPR Alpha 1 A code that can be defined in the data dictionary to reference the address book record.
Miscellaneous Code SZAB3 Alpha 1 A code that is reserved for future use.
Address Type - Employee SZATE Alpha 1 A code that indicates whether the address book record is an employee. Values are: Y and N.
Subledger Inactive Code SZSBLI Alpha 1 A blank indicates that the address book number can be used as a subledger.
Beginning Effective Date SZEFTB Date 6 The date that the address book record first becomes effective. Use a format that your database accepts. Some databases allow you to enter the date in a Gregorian date format (mmddyy or yymmdd), while other databases require a Julian date format.

The Julian date format is cyyddd (where c = century). Enter 1 for transactions in the 21st century. For example, the date 6/1/2005 corresponds to a Julian date 105152. For 6/1/04, the corresponding Julian date is 104153 (because the year 2000 has a leap day, 2/29/00).
Address Number - 1st SZAN81 Number 8 A related address book number (salesperson, law firm, accountant, and so on). Many address book programs allow you to inquire on records based on a related address number.

The value that you enter in this field must exist in the table before you run the batch process. Therefore, if you enter a related address book number, you must process the related address records first.
Address Number - 2nd SZAN82 Number 8 See the description for the SZAN81 field.
Address Number - 3rd SZAN83 Number 8 See the description for the SZAN81 field.
Address Number - 4th SZAN84 Number 8 See the description for the SZAN81 field.
Address Number - 5th SZAN86 Number 8 See the description for the SZAN81 field.
Factor Special Payee SZAN85 Number 8 An address book number that identifies a special payment address in accounts payable.

The value that you enter in this field must exist in the F0101 table before you run the batch process.
Address Book Category Codes 01 through 30 SZAC01 through SZAC30 Alpha 3 A category code. The values that you enter in the category code fields must exist in the corresponding UDC table 01/01-01/30.

Category code 7 is used for 1099 reporting in the Accounts Payable system.
G/L Bank Account SZGLBA Alpha 8 A value that identifies the bank account in the general ledger that is associated with the address book record. This field is informational only and is not used in any JD Edwards EnterpriseOne financial transactions. Bank accounts associated with financial transactions are updated based on automatic accounting instructions (AAIs).
Time - Scheduled In SZPTI Number 6 The specific time when a person is scheduled to return. The format required is HH.MM.
Date - Scheduled In SZPDI Date 6 The date when a person is scheduled to return. Use a format that your database accepts. Some databases allow you to enter the date in a Gregorian date format while other databases require a Julian date format.

See the description for the SZEBDT field for more information.
Action - Message Control SZMSGA Alpha 1 A code that indicates whether the system displays messages in workflow. The value Y indicates that the system displays all messages, including messages that have been cleared or processed. A value other than Y indicates that the system displays only current messages.
Remark SZRMK Alpha 30 An informational field that you can use for a remark, description, or name. The system does not display this field on any forms in the Address Book system.
Certificate - Tax Exemption SZTXCT Alpha 20 A number that identifies a license or certificate that tax authorities issue to tax-exempt individuals and companies.
Additional Tax ID - Individual SZTX2 Alpha 20 An additional identification number that a tax authority assigns to an individual.
Secondary Alpha Name SZALP1 Alpha 40 An alternate name to accommodate double-byte coding.
Mailing Name SZMLNM Alpha 40 The name that appears on reports and labels for mailing purposes. If you leave this field blank, the value entered in the SZALPH field is used.
Secondary Mailing Name SZMLN1 Alpha 40 An alternate name to accommodate double-byte coding.
Address Line 1, Address Line 2, Address Line 3, Address Line 4 SZADD1 SZADD2 SZADD3 SZADD4 Alpha 40 Alphanumeric values that identify the mailing address for the address book record.
Postal Code SZADDZ Alpha 12 A code assigned by the postal service of a country that is attached to the address to facilitate mail delivery.
City SZCTY1 Alpha 25 The city associated with an address.
Country SZCTR Alpha 3 The country associated with an address. The value that you enter in this field must exist in UDC table 00/CN (Country Codes).
State SZADDS Alpha 3 The state or province associated with an address. The value that you enter in this field must exist in the UDC table 00/S (State or Province).
County SZCOUN Alpha 25 The county, parish, or other political district associated with an address for mail delivery or for tax purposes.
Phone Prefix SZAR1 Alpha 6 The area code in the U.S. or the prefix in another country for a telephone number. The required format for the U.S. is three characters in parentheses.

If an alternate format is required for non-U.S. area codes, the Display Rules field in the Data Dictionary for item AR1 must be changed.
Phone Number SZPH1 Alpha 20 The telephone number associated with the address book record.
Phone Number Type 1 SZPHT1 Alpha 4 A code that designates the type of phone number associated with the SZPH1 field. For example, FAX, CELL, HOME, WORK. The value entered in this field must exist in the UDC table 01/PH (Phone Type).
Phone Prefix 2 SZAR2 Alpha 6 The area code in the U.S. or the prefix in another country for a telephone number. The required format for the U.S. is three characters in parentheses.

If an alternate format is required for non-U.S. area codes, the Display Rules field in the Data Dictionary for item AR1 must be changed.
Phone Number 2 SZPH2 Alpha 20 A second telephone number associated with the address book record.
Phone Number Type 2 SZPHT2 Alpha 4 A code that designates the type of phone number associated with the SZPH2 field. For example, FAX, CELL, HOME, WORK. The value entered in this field must exist in the UDC table 01/PH (Phone Type).
Ticker SZTICKER Alpha 10 A code that designates the stock ticker for the company.
Stock Exchange SZEXCHG Alpha 10 A code that designates the exchange on which the company's stock is traded.
DUNS Number SZDUNS Alpha 13 A code used to designate the DUNS number for the company. This number is the Dun and Bradstreet identifier that is used to get credit reports on companies.
CLASS01 SZCLASS01 Alpha 3 A code used to classify companies. Enter a valid value from UDC 01/CA.
CLASS02 SZCLASS02 Alpha 3 A code used to classify companies. Enter a valid value from UDC 01/CB.
CLASS03 SZCLASS03 Alpha 3 A code used to classify companies. Enter a valid value from UDC 01/CC.
CLASS04 SZCLASS04 Alpha 3 A code used to classify companies. Enter a valid value from UDC 01/CD.
CLASS05 SZCLASS05 Alpha 3 A code used to classify companies. Enter a valid value from UDC 01/CE.
Number of Employees SZNOE Number 15 A number used to designate the number of employees employed by the customer or supplier.
Growth Rate SZGROWTHR Number 8 A code used to designate the growth rate for a company.
Year Started SZYEARSTAR Alpha 15 A code that designates the year a company became a customer.
Employee Group Approvals SZAEMPGP Alpha 5 A code that indicates the group for the employee for approval processing. This field is used only in Requisition Self Service.
Future Use Indicator SZACTIN Character 1 This field is reserved for future use.
Revenue Range SZREVRNG Alpha 5 An amount used to designate the revenue range for a company. Enter a valid value from UDC 01/RR.

A.1.3 Ignored Fields

This table lists fields in the F0101Z2 table that are ignored. The system does not use the values in these fields.

Field Name Alias Type Length
EDI - Document Type SZEDCT Alpha 2
EDI - Translation Format SZEDFT Alpha 10
EDI - Transmission Date SZEDDT Date 6
Description - Compressed SZDC Alpha 40
Transaction Originator SZTORG Alpha 10
User ID SZUSER Alpha 10
Program ID SZPID Alpha 10
Work Station ID SZJOBN Alpha 10
Date Updated SZUPMJ Date 6
Time of Day SZTDAY Date 6
Time Last Updated SZUPMT Number 6

A.1.4 User-Reserved Fields

This table lists fields in the F0101Z2 table that are reserved for users. These fields are not updated by any JD Edwards EnterpriseOne programs. The Address Book system does not display them on any forms.

Field Name Alias Type Length Definition
User Reserved Code SZURCD Alpha 3 A user-defined alphanumeric value up to three characters.
User Reserved Date SZURDT Date 6 A user-defined date that uses a format that your database accepts.
User Reserved Amount SZURAT Number 15 A user-defined amount that uses a format that your database accepts.
User Reserved Number SZURAB Number 8 A user-defined number up to eight digits.
User Reserved Reference SZURRF Alpha 15 A user-defined alphanumeric value up to 15 characters.

A.2 Mapping Fields in the Customer Master LOB-Batch Table (F03012Z1)

This section contains a list of the fields in the F03012Z1 table. Some of the fields are required to run the Customer Master Batch Upload program (R03010Z), while others are not.

A.2.1 Required Fields

This table lists fields in the F03012Z1 table that are required. For some fields, blank is a valid value.

Field Name Alias Type Length Definition
EDI - User ID VOEDUS Alpha 10 A user-defined identification number. Enter the user ID of the person running the process or the person who is to receive messages in the Employee Work Center program (P012501). This field, in conjunction with the VOEDTN and VOEDBT fields, uniquely identifies a specific transaction.
EDI - Batch Number VOEDBT Alpha 15 A code that, in conjunction with the VOEDTN and VOEDUS fields, uniquely identifies a transaction within a specific batch. This field also serves as a level break and causes the assignment of a new JD Edwards EnterpriseOne batch number each time that the value changes. You can significantly increase performance by assigning one batch number for each group of transactions.
EDI - Transaction Number VOEDTN Number 22 A code that identifies each transaction. Each new transaction number indicates a different address book record. You cannot have more than one transaction with the same number in a batch. This field often contains the document number of the source system so that the transaction can be readily identified.
EDI - Line Number VOEDLN Number 7 A number used to uniquely identify a record. Each transaction can have multiple, consecutive line numbers.
EDI - Successfully Processed VOEDSP Alpha 1 Leave this field blank. The system populates this field to indicate whether the transaction was successfully processed. The value N indicates that the transaction was not processed or was processed in error. After the transaction is successfully processed, the system changes the value to Y.

For outbound processing, the system updates the value to N.
Transaction Action VOTNAC Alpha 2 If you are processing new transactions, enter A in this field. If you are processing a change for an existing record, enter C. If you are processing a deletion for an existing record, enter D. Process all changes and deletions after additions.

For outbound processing, the system updates this field with either after image (UA) or before image (UB). The system updates the table with UB only if the processing option in the Customer Master MBF (P0100042) is activated.

For outbound processing, you can also enter A for additions and D for deletions.
Address Number VOAN8 Number 8 A numeric value that uniquely identifies a customer.

The value in this field must exist in the F0101 table or the record will not process.
Company VOCO Alpha 5 A value that indicates the company associated with the customer. The company number is used in line of business processing. The system processes a record for company 00000 in addition to any company entered for the customer. If you leave this field blank, the system uses company 00000.
Currency Code - A/B Amounts VOCRCA Alpha 3 This field is displayed only if multicurrency is activated.

A value that indicates the currency of the VOASTY and VOSPYE fields. The value entered in this field must exist in the Currency Code table (F0013).

If you leave this field blank, the value entered in the processing option for the Customer Master (P03013) is used. If the processing option is blank, the field is updated with the currency code associated with the company of the business unit entered in F0101 table.

A.2.2 Optional Fields Used by the Accounts Receivable System

This table lists fields in the F03012Z1 that are optional and are used by the Accounts Receivable system. You can use these fields to provide additional information about a transaction.

Field Name Alias Type Length Definition
Type - Transaction VOTYTN Alpha 2 A value that identifies the type of transaction. If you leave this field blank, the system uses the value in the transaction type processing option in the Customer Master MBF (P0100042), if set up.
Direction Indicator VODRIN Alpha 1 A number that identifies whether a batch job is inbound or outbound processing.

For inbound processing, enter 0.

For outbound processing, leave this field blank. The system updates this field with 1 if the record is a "before image" and 2 if the record is an "after image." A processing option in the Customer Master MBF (P0100042) determines whether a before image is written to the table.

This system uses this field for data selection for the batch upload programs, and searches for a value of 0 to avoid uploading records that are for outbound processing.
EDI - Detail Lines Processed VOEDDL Number 5 A number that represents the number of detail lines included in a specific transaction. This field is informational only.
Trading Partner ID VOPNID Alpha 15 A value used in an Electronic Data Interchange (EDI) transaction to identify who is trading documents with you.
G/L Offset VOARC Alpha 4 A value that, in conjunction with the VOCO field, determines the A/R trade offset account to which the transaction will be posted.

The account established in the AAI PCxxxx (where xxxx= the value in the G/L Offset field) will be used the post process.

You do not need to complete this field unless you want to direct different transactions to different offset accounts.
Business Unit - A/R Default VOMCUR Alpha 12 A number that, in conjunction with the VOOBAR and VOAIDR fields, defines a revenue account that is used when you enter an invoice.

Do not enter a value in this field if you complete the fields for a model journal entry (VOCKOR, VODCAR, VODTAR). The revenue account assigned to the model journal entry overrides the value entered in this field.
Object - A/R Default VOOBAR Alpha 6 A number that, in conjunction with the VOMCUR and VOAIDR fields, defines a default revenue account that is used when you enter an invoice.

Do not enter a value in this field if you complete the fields for a model journal entry (VOCKOR, VODCAR, VODTAR). The revenue account assigned to the model journal entry overrides the value entered in this field.
Subsidiary - A/R Default VOAIDR Alpha 8 A number that, in conjunction with the VOOBAR field, defines a default revenue account that is used when you enter an invoice.

Do not enter a value in this field if you complete the fields for a model journal entry (VOCKOR, VODCAR, VODTAR). The revenue account assigned to the model journal entry overrides the value entered in this field.
Document Company - A/R Model VOKCOR Alpha 5 A number that, in conjunction with the VODCAR and VODTAR fields, defines a default revenue account that is used when you enter an invoice.

Do not specify a model journal entry if you complete the fields for a default revenue account (VOMCUR, VOOBAR, VOAIDR). The model journal entry overrides the default revenue account.
Document Number - A/R Model VODCAR Alpha 8 A number that, in conjunction with the VOKCOR and VODTAR fields, defines a default revenue account that is used when you enter an invoice. The system does not validate the values you enter.

Do not specify a model journal entry if you complete the fields for a default revenue account (VOMCUR, VOOBAR, VOAIDR). The model journal entry overrides the default revenue account.
Document Type - A/R Model VODTAR Alpha 2 A number that, in conjunction with the VOKCOR and VODCAR fields, references a model journal entry that is used when an invoice is entered. The system does not validate the values you enter.

Do not specify a model journal entry if you complete the fields for a default revenue account (VOMCUR, VOOBAR, VOAIDR). The model journal entry overrides the default revenue account.
Currency Code VOCRCD Alpha 3 This field displays only if multicurrency is activated.

A value that indicates the default currency to use for this customer when you enter an invoice. The value that you enter in this field must exist in the F0013 table.

If you leave this field blank, the system uses the currency associated with the company entered on the invoice.
Tax Rate Area VOTXAI Alpha 10 A value that indicates the default tax rate area used in invoices for this customer. The value that you enter in this field must exist in the Tax Areas table (F4008).
Tax Explanation Code VOEXR1 Alpha 2 A value that indicates the default tax explanation code the system uses for invoices that you enter for this customer. The value that you enter in this field must exist in UDC table 00/EX (Tax Explanation Codes).
Amount - Credit Limit VOACL Number 15 A value that indicates the credit limit in a format that your database accepts. Some databases accept a decimal identifier. To update this field, a credit manager must set it up and workflow processing must be deactivated.

If workflow processing is not deactivated, a message is sent to the person referenced in the VOCMG field to approve the credit limit, and the system does not update the field. Credit limit approval is activated in the workflow process by default.
Hold Invoices VOHDAR Alpha 1 A code that allows you to hold all invoices for the customer. Values are:

Y: Hold invoices. Do not allow entry of new invoices. Sales orders and receipts can still be entered.

N: Do not hold invoices. Allow entry of new invoices.

If you leave this field blank, the system uses N.
Payment Terms VOTRAR Alpha 3 A value that defines the payment terms for customer invoices. The value that you enter in this field must exist in the Payment Term table (F0014).
Send Statement To VOSTTO Alpha 1 A code that indicates the address to which statements are sent. Values are:

C: Customer

P: Parent

1: First Address Number

2: Second Address Number

3: Third Address Number

4: Fourth Address Number

5: Fifth Address Number

6: Sixth Address Number (Special Factor/Payee)
Payment Instrument VORYIN Alpha 1 A code that specifies how payments are made to the customer. The value that you enter in this field must exist in UDC table 00/PY (Payment Instrument).
Print Statement (Y/N) VOSTMT Alpha 1 A code that indicates whether the customer is eligible to receive a statement or invoice. The default (Y) prints the invoice or statement.
Alternate Payor VOARPY Alpha 1 A person or company other than the customer assigned to the PYR field. If you leave this field blank, the system updates it with the customer number when the record is processed. The value you enter in this field must exist in the F0101 table.
Auto Receipt (Y/N) VOATCS Alpha 1 A code to indicate whether receipts from this customer can be processed using auto cash (lock box). If you leave this field blank, the system updates this field with Y when the record is processed.
Send Invoice To VOSITO Alpha 1 A code that indicates the address to which invoices are sent. Values are:

C: Customer

P: Parent

1: First Address Number

2: Second Address Number

3: Third Address Number

4: Fourth Address Number

5: Fifth Address Number

6: Sixth Address Number (Special Factor/Payee)
Statement Cycle VOCYCN Alpha 2 A code that identifies a certain time in which statements are printed for customers. You can also use this code to indicate a specific billing cycle. If you leave this field blank, the system populates it with the first initial of the customer's alpha name when the record is processed.
Temporary Credit Message VOTSTA Alpha 2 A code that indicates a temporary credit condition for the customer. The value that you enter in this field must exist in UDC table 01/CM (Credit Messages).
Date of Last Credit Review VODLC Date 6 The date of the last credit review for the customer. Use a format that your database accepts. Some databases allow you to enter the date in a Gregorian date format (mmddyy or yymmdd) while others might require a Julian date format.

The Julian date format is cyyddd (where c = century). Enter 1 for the century to indicate transactions in the 21st century. For example, the date 6/1/01 corresponds to a Julian date 101152. For 6/1/00, the corresponding Julian date is 100153 (because the year 2000 has a leap day, 2/29/00).
Delinquency Notice (Y/N) VODNLT Alpha 1 A code that indicates whether the customer is eligible to receive delinquency notices. Blank indicates that the customer is eligible to receive delinquency notices.
Person Completing Last Credit Review VOPLCR Alpha 10 A code that indicates the person who completed the last credit review for the customer. The value that you enter is not validated against a table.
Date - Recall for Review VORVDJ Date 6 A date that represents when the customer credit status should be reviewed.

Enter the recall for review date in a format that your database accepts. See the data item VODLC for examples.
Credit Manager VOCMGR Alpha 10 A code that represents the credit manager to whom workflow messages are sent.

To receive workflow messages, an address book record for the credit manager must exist in the F0101 table, and the designation that you enter in this field must exist in UDC table 01/CR with the address book number assigned to the Description 2 field.
Collection Manager VOCLMG Alpha 10 A code that represents the collection manager to whom workflow messages are sent.

To receive workflow messages, an address book record for the collection manager must exist in the F0101 table and the designation that you enter in this field must exist in UDC table 01/CR with the address book number assigned to the Description 2 field
Collection Report (Y/N) VOCOLL Alpha 1 A code that indicates whether the customer address book number is eligible to be printed on the Collection Report. If you leave this field blank, the system updates it with Y when the record is processed.
Apply Finance Charges (Y/N) VOAFC Alpha 1 A code that indicates whether the customer is eligible for delinquency fees. If you enter N in this field, the customer is bypassed during fee processing. If you leave this field blank, the system updates it with N when the record is processed.
Last Statement Date VODT1J Date 6 The date when the last statement was processed. The system displays this information from the A/R Statistical Summary table (F03B16S).
First Invoice Date VODFIJ Date 6 The date when the first invoice was entered into the system. Use a format that your database accepts. See the data item VODLC for examples.

Alternatively, leave this field blank and run the Statistical History Refresh program (R03B16A) to update it.
Last Invoice Date VODLIJ Date 6 The date when the last invoice was entered into the system. Use a format that your database accepts. See the data item VODLC for examples.

Alternatively, leave this field blank and run the Statistical History Refresh program.
Date Last Paid VODLP Date 6 The date of the last receipt. Use a format that your database accepts. See the data item VODLC for examples.

Alternatively, leave this field blank and run the Statistical History Refresh program to update it.
Dun & Bradstreet Rating VODB Alpha 3 A value that represents the credit rating assigned by Dun & Bradstreet.
Dun & Bradstreet Date VODNBJ Date 6 The date that the Dun & Bradstreet ratings were available. Use a format that your database accepts. See the data item VODLC for examples.
TRW Rating VOTRW Alpha 3 A value that stores the credit rating assigned by TRW (Experian).
TRW Date VOTWDJ Date 6 The date that the TRW ratings were available. Use a format that your database accepts. See the data item VODLC for examples.
Amount Due VOAD Number 15 Reserved for future use.
Amount - Prior Year Finance Charge VOAFCP Number 15 The finance charges for the current and prior years. Use a format that your database accepts. Some databases accept a decimal identifier while others do not.

If you use multicurrency, the amounts entered must be in the currency that corresponds to the Currency Code A/B Amounts field (VOCRCA) in the Customer Master Information program (P03013).

Alternatively, leave these fields blank and run the Statistical History Refresh program to update them.
Amount - YTD Finance Charges VOAFCY Number 15 A number that indicates the finance charges for the current and prior years. Use a format that your database accepts. Some databases accept a decimal identifier while others do not.

If you use multicurrency, the amounts entered must be in the currency that corresponds to Currency Code A/B Amounts field (VOCRCA) in the Customer Master Information program.

Alternatively, leave these fields blank and run the Statistical History Refresh program to update them.
Amount Invoiced This Year VOASTY Number 15 A number that indicates the amount invoiced for the current and prior years. Use a format that your database accepts. Some databases accept a decimal identifier while others do not.

If you use multicurrency, the amounts entered must be in the currency that corresponds to the Currency Code A/B Amounts field (VOCRCA) in the P03013 program.

Alternatively, leave these fields blank and run the Statistical History Update program to update them.
Amount Invoiced VOSPYE Number 15 A number that indicates the amount invoiced for the current and prior years. Use a format that your database accepts. Some databases accept a decimal identifier while others do not.

If you are using multicurrency, the amounts entered must be represented in the currency corresponding to the value entered in the Currency Code A/B Amounts field (VOCRCA).

The system updates this field only when you run the Statistics Annual Close program (R03B161).
Amount Last Applied VOALP Number 15 A number that indicates the amount of the last payment received from this customer. Use a format that your database accepts. Some databases accept a decimal identifier while others do not.

Alternatively, leave this field blank and run the Statistical History Refresh program to update it.
Person Opening Account VOPOPN Alpha 10 The User ID of the person opening the account. The system supplies the User ID.
Date - Account Opened VODAOJ Date 6 The date when the customer record was entered into the system. Use a format that your database accepts. See the data item VODLC for examples. If you leave this field blank, the system updates it with the date when the record was processed.
Policy Number (Internal) VOPLY Number 5 An internal code representing an Accounts Receivable delinquency policy. This field is updated when the policy name is entered on the Customer Master Information form. If you have established policies, you can update this field with the policy ID number (RFPLY) associated with the policy name stored in the A/R Delinquency Policy table (F03B25). A value that you enter in this field is validated against an entry in the table.
Deduction Manager VOMAN8 Alpha 1 The address book number of the person who is responsible for deductions. The value that you enter in this field must exist in the F0101 table.
Auto Receipts Execution List VOARL Alpha 10 A value that you represents a list of algorithms used in auto receipt processing to match receipts to invoices in a specific order. The value that you enter in this field must exist in the Receipt Application Algorithm Execution Lists table (F03B50).
Address Book Category Codes 01 through 30 VOAC01 through VOAC30 Alpha 3 A code that is defined in the Address Book system and used in the Accounts Receivable system for reporting. The value that you enter in one of these fields must exist in the corresponding UDC table 01/01 - 01/30 (Address Book Category Codes).

The values that you enter in the category codes for the Address Book Master (ABAC01 - ABAC30) are not updated in these fields.
Customer Status VOCUSTS Number 1 This field indicates the customer status for CRM purposes. Enter value 0 to set status as Active. Enter value 1 to set status as Inactive.

A.2.3 Optional Fields Used by the Sales Order Management System

These fields are optional in the F03012Z1 table and are used by the Sales Order Management system. You can use these fields to provide additional information about a transaction.

Field Name Alias Type Length Definition
ABC Code Sales VOABC1 Alpha 1 A grade that represents the level of sales activity for a customer or for inventory items. This field indicates the use of the 80/20 principle (80 percent of the significant results are attributable to 20 percent of the business effort). The possible grades are A (best) to F (worst).

You can leave this field blank and run the ABC Analysis program (R4164), which assigns the code.
ABC Code Inventory VOABC2 Alpha 1 A code that represents an item's ranking by average investment. Values are:

A: Assign this item to the first amount ranking.

B: Assign this item to the second amount ranking.

C: Assign this item to the third amount ranking

D: Skip this item in the ABC Analysis.

You can leave this field blank and run the ABC Analysis program, which assigns the code based on an item's value as follows:

Total Item Average Investment divided by Business Unit Average

Investment equals the Item's Calculated Value Total
ABC Code Average Days VOABC3 Alpha 1 A code that represents the average number of days that a customer takes to pay an invoice. This field indicates the system is using the 80/20 principle (80 percent of the significant results are attributable to 20 percent of the business effort). The possible grades are A (best) to F (worst).

You can leave this field blank and run the ABC Analysis program, which assigns the code.
Open Order Amount VOAPRC Number 15 A number that represents the total amount of open orders for this customer. Use a format that your database accepts. Some databases accept a decimal identifier while others do not.
Maximum Order Value VOMAXO Number 15 A number that represents the largest order that can be entered. If the amount of the order is greater than the number entered in this field, the system will return an error.
Minimum Order Value VOMINO Number 15 A number that represents the lowest amount of an order that can be entered. If the amount of the order is smaller than the amount entered in this field, an error is returned.
Orders Year To Date VOOYTD Number 3 The number of orders for the current year.
Orders Prior Year VOOPY Number 3 The number of orders for the prior year.
Related Address Number VOAN8R Number 8 A value that connects a ship-to address to a sold-to address, or the opposite. For example, if you enter only a ship-to address in sales order entry, the system uses this field to determine which address number to select from the list of related address numbers, which is the value in the Sold-To field.

The values for this field are 1 through 7. The value that you enter in this field must exist in UDC table 40/RA (Related Address Number).
Billing Address Type VOBADT Alpha 1 A code that directs the system to use this address as a sold-to address, a ship-to address, or both. Values are:

X: Indicates a bill-to and a ship-to address.

S: Indicates only a ship-to address.

B: Indicates only a bill-to address

The value that you enter in this field must exist in UDC table H42/BA (Billing Address Type).
Customer Price Group VOCPGP Alpha 8 A code that identifies a group of customers. The value that you enter in this field must exist in UDC table 40/PC (Customer Price Groups).
Order Template VOORTP Alpha 8 A code that identifies a list of items that are most frequently ordered. The value that you enter in this field must exist in UDC table 40/OT (Order Templates).
Trade Discount VOTRDC Number 7 A number that represents the percentage by which the system reduces the price of each item. This percentage is the only discount that will be applied. You can override the discount percentage if you enter a price. Enter the percentage as a whole number (for example, 5 for 5 percent).
Print Message VOINMG Alpha 10 A code that is assigned to a message that prints on the purchase order. The value that you enter in this field must exist in UDC table 40/PM (Print Message).
Credit Hold Exempt VOEXHD Alpha 1 A code that indicates whether the customer is exempt from credit checking in the sales order processing cycle. Values are:

Y: This customer is exempt from credit checking.

N: This customer is not exempt from credit checking. If credit checking is activated in the Sales Order Entry processing options and the customer exceeds the limit, the order is placed on hold.
Hold Orders Code VOHOLD Alpha 2 A code that describes the reason why an order is on hold. The value that you enter in this field must exist in UDC table 42/HC (Hold Codes).
Route Code VOROUT Alpha 3 A code that represents the delivery route for the customer. This field is one of several fields used by the freight summary facility to calculate potential freight charges for an order.

For picking, use the route code with the stop and zone codes to group all of the items that are to be loaded onto a delivery vehicle for a specific route.

The value that you enter in this field must exist in UDC table 42/RT (Route Code).

You set up the default for this field on the Customer Billing Instructions form.
Stop Code VOSTOP Alpha 3 A code that represents the stop on a delivery route. This field is one of several fields used by the freight summary facility to calculate potential freight charges for an order.

For picking, use the stop code with the route and zone codes to group all of the items that are to be loaded onto a delivery vehicle for a specific route.

The value in this field must exist in UDC table 42/SP (Stop Code).

You set up the default for this field on the Customer Billing Instructions form.
Zone Number VOZON Alpha 3 A code that represents the delivery area where the customer is located. This field is one of several fields used by freight summary facility to calculate potential freight charges for an order.

For picking, use the zone code with the route and stop codes to group all items that are to be loaded on to a delivery vehicle for a specific route.

The value that you enter in this field must exist in the UDC table 40/ZN (Zone Number).

You set up the default for this field on the Customer Billing Instructions form.
Carrier Number VOCARS Number 8 A value that represents the address book number of the carrier specified by the customer or your organization. Use this field for route and special handling requirements. The value in this field must exist in the F0101 table.
Delivery Instructions Line 1 VODEL1 Alpha 30 Use this field to enter delivery instructions.
Delivery Instructions Line 2 VODEL2 Alpha 30 Use this field to enter delivery instructions.
Transit Days VOLTDT Number 5 A value that represents the number of days that goods are in transit. When you enter a number in this field, the Sales Order Detail program (P4210) subtracts the number from the promised delivery date to calculate a pick release date.
Freight Handling code VOFRTH Alpha 5 A code that designates the method for a customer to receive shipments. You can use this code to indicate who has responsibility for freight charges. The value you enter in this field must exist in UDC table 42/FR (Freight Handling Code).
Apply Freight (Y/N) VOAFT Alpha 1 A code that indicates whether the system performs freight calculations during processing. Values are:

Y: The system performs freight calculations during processing.

N: The system does not perform freight calculations during processing.

If you leave this field blank, the system updates it with Y when the record is processed.
Partial Line Shipments Allowed (Y/N) VOAPTS Alpha 1 A code that indicates whether the customer requires that the entire line be shipped at one time or whether the customer accepts multiple partial shipments instead. Values are:

Y: The customer requires full shipments.

N: The customer permits partial shipments.

If you leave this field blank, the system updates it to Y when the record is processed.
Substitutes Allowed (Y/N) VOSBAL Alpha 1 A code that indicates whether the customer accepts substitute items. Values are:

Y: The customer accepts substitute items.

N: The customer does not accept substitute items

If you leave this field blank, the system updates it to Y when the record is processed.
Backorders Allowed (Y/N) VOBACK Alpha 1 A code that indicates whether the customer allows backorders for this item. You can allow backorders by item using the Item Master (P4101) or Item Branch/Plant (P41012) program, or by customer using the Customer Billing Instructions program (P03013), or by branch/plant using the Branch/Plant Constants program (P41001). Values are:

Y: Allow backorders for this item

N: Do not allow backorders for this item regardless of the backorders code assigned to the customer.
Customer PO Required (Y/N) VOPORQ Alpha 1 A code that indicates whether a purchase order is required for the customer. Values are:

Y: A customer purchase order number is required.

N: A customer purchase order number is not required.
Priority Processing VOPRIO Alpha 1 A code that prioritizes orders for a customer. This value determines the priorities for printing pick slips. In addition, the Backorders to Fill report (R42118) can be sequenced by this code to release orders with the highest priority first.

The value that you enter in this field must exist in UDC table H40/PR (Priority Processing Code).
Credit Check Level VOARTO Alpha 1 A code that controls how the system performs credit checking. Values are:

P: The credit check is based on the customer's parent number

C: The credit check is based on the customer number only.

S: The credit check is based on the customer number only.

If you use method P, the system compares the open accounts receivable and open sales orders for the sum of the children and the parent against the credit limit for the parent number. For example, you can use method P when a customer with multiple offices or branches requests that all credit checking be reflected in a single account.

Note: Even though credit checking can be conducted at the parent or customer number level, all accounts receivable transactions are posted to the Customer Number field (SDAN8) when you run the Sales Update program (R42800).
Invoice Copies VOINVC Number 2 The number of invoice copies to print.
Invoice Consolidation VOICON Alpha 1 A code that indicates whether to consolidate invoices for a customer. Values are:

Y: The system generates a single invoice from multiple sales orders.

Blank: The system updates this field with N when the record is processed.
Billing Frequency BOBLFR Alpha 1 A code that defines the billing frequency to use when determining how often to run invoices. Values are:

M: Monthly

W: Weekly

D: Daily

The value that you enter in this field must exist in UDC table H42/BL (Billing Frequency). However, the system recognizes only the values listed above.
Next Invoice Date VONIVD Date 6 A date that indicates the next time invoices will be printed for the customer. Use a format that your database accepts. See the date item VODLC for examples.

This field is used in conjunction with the VOBLFR field to determine how often and when invoices are printed.
License Expiration Date VOLEDJ Date 6 The date a license expires.
Price Pick List (Y/N) VOPLST Alpha 1 A code that indicates whether price information appears on the customer pick list, purchase order, or sales order. If you leave this field blank, the system updates it with Y when the record is processed.
Merge Orders (Y/N) VOMORD Alpha 1 A code that prevents a customer order from being shipped together and merged by the Warehouse Management system.
Pallet Control VOPALC Alpha 1 A code that identifies customers who allow the shipment of pallets. Values are:

Y or 1: Customer allows the shipment of pallets

N or 0: the customer does not allow the shipment of pallets.
Unit of Measure - Volume Display VOVUMD Alpha 2 A code that identifies the unit of measure to display for the volume of an order. The value that you enter in this field must exist in UDC table 00/UM (Unit of Measure). If you leave this field blank, the system updates it with the value in the Inventory Constants table (F41001).
Unit of Measure - Weight Display VOWUMD Alpha 2 A code that identifies the unit of measure to display for the weight of an order. The value that you enter in this field must exist in UDC table 00/UM (Unit of Measure). If you leave this field blank, the system updates it with the value in the F41001 table.
Batch Processing Mode VOEDPM Alpha 1 A code that indicates whether the customer is prohibited from batch processing or whether the customer is in a test or production mode. Values are:

I: Inhibited. The customer is not available for batch processing

T: Test mode. Only reports are produced when the record is processed.

P: Production mode. Reports and orders are produced when the record is processed
Item Type Identifier VOEDII Alpha 1 A code that specifies the type of item number to be sent in an Electronic Data Interchange transaction (for example, UPC code or supplier part number). The value that you enter in this field must exist in UDC table 40/II (Item Type Identifier).
Customer Type Identifier VOEDCI Alpha 1 A code that specifies the type of number to be sent in an EDI transaction (for example, a DUNS or telephone number). The value that you enter in this field must exist in UDC table 40/CI (Customer Type Identifier).
Quantity Decimals VOEDQD Number 1 The number of positions to the right of the decimal point that is used for all quantity fields in an EDI transaction for this customer.
Amount Decimals VOEDAD Number 1 The number of positions to the right of the decimal point that is used for all amount fields in an EDI transaction for this customer.
Delivery Note VOEDF1 Alpha 1 A code that indicates whether the system prints delivery notes for a customer. If you leave this field blank, the system updates it with N when the record is processed.
Item Restrictions VOEDF2 Alpha 2 A code that designates whether restrictions are placed on ordering items from this supplier. Values are:

I: An item may only be purchased if it is set up on the Item Restrictions form.

E: An item may not be purchased when it is set up on the Item Restrictions form.
Partial Order Shipments Allowed (Y/N) VOSI01 Alpha 1 A code that indicates whether the customer requires that the entire order be shipped at one time or whether the customer accepts multiple partial shipments.

If you leave this field blank, the system updates it with Y when the record is processed.

Note: Partial order shipments allowed is activated only when adding orders in the Sales Order Entry program (P4210) with availability checking activated, since this program is the only place that all lines can be grouped together as an order. Availability checking performed at pick slips or shipment confirmation does not guarantee that all lines are together for the order.
COA Print (Y/N) VOSI02 Alpha 1 A code that indicates the certificate of analysis.
Special Instruction 03 VOSI03 Alpha 10 Reserved for future use.
Special Instruction 04 VOSI04 Alpha 10 Reserved for future use.
Special Instruction 05 VOSI05 Alpha 10 Reserved for future use.
Sales Price Based on Date VOCP01 Alpha 1 A value that indicates how the system determines the Price Effective Date in the Sales Order Header File (F4201) and Sales Order Detail File (F4211). In Sales Order Management, the system uses the Price Effective Date field (PEFJ) to retrieve the base price from the Item Base Price table (F4106) and the price adjustments from the Price Adjustment Detail table (F4072).
Price and Adjustment Schedule VOASN Alpha 8 A code that identifies a price and adjustment schedule. A price and adjustment schedule contains one or more adjustment types for which a customer or an item might be eligible. The system applies the adjustments in the sequence that you specify in the schedule. You connect customers to a price and adjustment schedule through the customer billing instructions. When you enter a sales order, the system copies the schedule that is attached to the sold to address in the order header. You can override the schedule at the detail line level.

For the Agreement Management system, this is the Agreement Penalty Schedule. The information in the schedule provides the system with the criteria for an agreement to have penalty conditions.

The value that you enter in this field must exist in UDC table 40/AS (Adjustment Schedule).
Price Adjustment on Invoice (Y/N) VODSPA Alpha 1 A code that identifies whether the system should print the price adjustment details on the sales invoice.

This field is active only if you use the Advanced Price Adjustment system.
Program Name - Shipping Labels VOSLPG Alpha 10 The name of the program that is used to print shipping labels for a customer.
Version Name - Shipping Label Program VOSLDW Alpha 10 The version of the program used to print shipping labels for a customer.
Configuration Pick and Pack VOCFPP Alpha 18 The default pick and pack configuration required by a customer.
Configuration Standard Carton Pack VOCFSP Alpha 18 The default configuration for standard carton pack required by a customer.
Default Configuration VOCFDF Alpha 1 The default configuration for carton pack required by a customer. Values are:

1: Pick and pack configuration

2: Standard carton configuration

Blank: UCC-128 processing is not performed for this customer
Requires Packaging Code VORQ01 Alpha 1 A value that indicates whether a packaging code is required for a customer. Values are:

1: A packaging code is required for this customer.

Blank: A packaging code is not required
Requires Weight Code VORQ02 Alpha 1 A value that indicates whether a weight code is required for a customer. Values are:

1: A weight code is required for this customer.

Blank: a weight code is not required
Requires Identification Code 1 VORQ03 Alpha 1 A value that indicates whether an identification code is required for a customer. Values are:

1: An identification code is required for this customer. If you enter 1 in this field, you must also enter a value in the CODR03 field.

Blank: An identification code is not required.
Requires Identification Code 2 VORQ04 Alpha 1 A value that indicates whether an identification code is required for a customer. Values are:

1: An identification code is required for this customer. If you enter 1 in this field, you must also enter a value in the CODR04 field.

Blank: An identification code is not required.
Requires Transportation Method VORQ05 Alpha 1 A value that indicates whether a transportation method is required for a customer. Values are:

1: A transportation method is required for this customer.

Blank: A transportation method is not required.
Requires Routing VORQ06 Alpha 1 A value that indicates whether a routing description is required for a customer. Values are:

1: A routing description is required for this customer.

Blank: A routing code is not required
Requires Equipment VORQ07 Alpha 1 A value that indicates whether an equipment code is required for a customer. Values are:

1: An equipment code is required for this customer.

Blank: An equipment code is not required.
Requires Reference Number 1 VORQ08 Alpha 1 A value that indicates whether a reference number is required for a customer. Values are:

1: A reference number is required for this customer. If you enter 1 in this field, you must also complete the VODR08 field with a valid value.

Blank: A reference number is not required.
Requires Reference Number 2 VORQ09 Alpha 1 A value that indicates whether a reference number is required for a customer. Values are:

1: A reference number is required for this customer. If you enter 1 in this field, you must also enter a value in the VODR09 field.

Blank: A reference number is not required.
Default Identification Code Qualifier 1 VODR03 Alpha 2 The value in the default Identification Code Qualifier that is used for this customer. The code is used in the Inventory Management system. The value that you enter in this field must exist in UDC table 41/X6 (X12 Reference Number Qualifier).
Default Identification Code Qualifier 2 VODR04 Alpha 2 The value in the default Identification Code Qualifier that is used for this customer. The code is used in the Inventory Management system. The value that you enter in this field must exist in UDC table 41/X6 (X12 Reference Number Qualifier).
Default Reference Number Qualifier 1 VODR08 Alpha 2 The value in the default Reference Number Qualifier that is used for this customer. The code is used in the Inventory Management system. The value that you enter in this field must exist in UDC table 41/X6 (X12 Reference Number Qualifier).
Default Identification Code Qualifier 2 VODR09 Alpha 2 The value in the default Reference Number Qualifier that is used for this customer. The code is used in the Inventory Management system. The value that you enter in this field must exist in UDC table 41/X6 (X12 Reference Number Qualifier).

A.2.4 Ignored Fields

This table lists fields in the F03012Z1 table that are ignored. Leave these fields blank. The system does not use the values in these fields.

Field Name Alias Type Length
Transaction Originator VOTORG Alpha 10
User ID VOUSER Alpha 10
Program ID VOPID Alpha 10
Work Station ID VOJOBN Alpha 10
Time Last Updated VOUPMT Number 6
Date Updated VOUPMJ Date 6
Time of Day VOTDAY Date 6
EDI - Document Type VOEDCT Alpha 2
EDI -Translation Format VOEDFT Alpha 10
EDI - Transmission Date VOEDDT Date 6
Ledger Inquiry Sequence VOSQNL Alpha 1
Auto Receipt Algorithm VOALGM Alpha 2
Balance Forward/ Open Item VOBO Alpha 1
Credit Check Handling Code VOCKHC Alpha 1
Days Sales Outstanding VODSO Number 5
Dunning Letters Sent VODLQT Number 3
Date of Last Dunning Letter VODLQJ Date 6
Number of Reminders to Send VONBRR Alpha 1
Number of Sent Reminders - 1 VONBR1 Number 3
Number of Sent Reminders - 2 VONBR2 Number 3
Number of Sent Reminders - 3 VONBR3 Number 3
Finance Charge Days VOFD Number 3
Finance Charge - Create Entries Y/N VOCFCE Alpha 1
Pending Cash Receipts VOAB2 Alpha 1
Date - Financial Statements on Hand VOFNDJ Date 6
Average Days Late VOAVD Number 3
Amount of High Balance VOAHB Number 15
Send Method VOCRMD Alpha 1
Amount of High Balance VOAHB Number 15
Administration Credit Limit VOAMCR Number 15

A.2.5 Additional Fields for CRM

This table lists additional fields that are used by the CRM system. If you are using CRM, you can populate these fields.

Field Name Alias Type Length Definition
Tier 1 VOTIER1 String 45 Enter a value from user-defined code table 01/T1 to specify the number of the tier associated with the customer. This number represent a subjective ranking of customer value.
Override Sales Team Assignment VOSTOF Character 1 Select this option if you do not want the system to automatically assign sales team members to the customer based on the industry grouping and territory. If you select this option, you must manually assign sales team members to the customer. If you do not select this option, the system assigns all of the sales team members who are active in both the territory and industry grouping associated with the customer when the customer record is added or changed.
Territory ID VOTERRID Numeric 15 Enter the area in which the customer resides. The system uses this field, in conjunction with the Customer Industry Group field to determine which sales team members to add to the customer's sales team. For a sales team member to be automatically assigned to a customer, the sales team member must be active in both the Territory and the Industry Grouping associated with the customer record. If you have selected the Override Sales Team Assignment option, this field is informational only, and is not used to assign sales team members to the customer.
Customer Industry Group VOCIG Numeric 15 Enter the industry with which the customer is associated. The system uses this field, in conjunction with the Territory ID field to determine which sales team members to add to the customer's sales team. For a sales team member to be automatically assigned to a customer, the sales team member must be active in both the Territory and the Industry Grouping associated with the customer record. If you have selected the Override Sales Team Assignment option, this field is informational only.

A.2.6 User- Reserved Fields

This table lists fields in the F03012Z1 table that are reserved for users. These fields are not updated by any JD Edwards EnterpriseOne program. The Address Book, Accounts Receivable, and Sales Order Management systems do not display them on any forms.

Field Name Alias Type Length Definition
Amount - Address Book VOABAM Number 15 A user-defined amount field. Use a format that your database accepts.
Amount - Address Book VOABA1 Number 15 A user-defined amount field. Use a format that your database accepts.
User Reserved Code VOURCD Alpha 3 A code that is user-defined. You can use any alphanumeric value up to three characters.
User Reserved Date VOURDT Date 6 A value for a date. Use a format that your database accepts.

See the data item VOEBDT for more information.
User Reserved Amount VOURAT Number 15 A user-defined amount field. Use a format that your database accepts.
User Reserved Number VOURAB Number 8 A user-defined numeric field that can contain up to eight digits.
User Reserved Reference VOURRF Alpha 15 A user-defined alphanumeric field that can contain up to 15 characters.

A.3 Mapping Fields in the Supplier Master - Batch Table (F0401Z1)

This section contains a list of the fields in the F0401Z1 table. Some of the fields are required to run the Supplier Master Batch Upload program (R04010Z), while others are not. Not all fields are displayed or used by the Address Book, Accounts Payable, or Procurement system.

A.3.1 Required Fields

This table lists fields that are required in the F0401Z1. For some fields, blank is a valid value.

Field Name Alias Type Length Definition
EDI - User ID VOEDUS Alpha 10 A user-defined identification number. Enter the user ID of the person who runs the Supplier Master Batch Upload program or the person who is to receive workflow messages. This field, in conjunction with the VOEDTN and VOEDBT fields, uniquely identifies a specific transaction.
EDI - Batch Number VOEDBT Alpha 15 A number the person who runs the Supplier Master Batch Upload program assigns to each batch. The system assigns a new batch number whenever this field changes. You can significantly increase performance by assigning one batch number for each group of transactions you process.
EDI - Transaction Number VOEDTN Alpha 22 A number that identifies each transaction. A new transaction number indicates a different address book record. You cannot have more than one transaction with the same number in a batch. Typically, this field contains the document number of the source system number so that the sender can readily identify the transaction.
EDI - Line Number VOEDLN Number 7 A number that uniquely identifies a transaction. Each transaction can have multiple, consecutive lines.
EDI - Successfully Processed VOEDSP Alpha 1 A value that indicates whether a transaction successfully processed. Leave this field blank. The value N indicates that the transaction was not processed or was processed in error.

The system changes the value to Y after the transaction is successfully processed.
Transaction Action VOTNAC Alpha 2 If you are processing new transactions, enter A in this field. If you are processing a change for an existing record, enter C. If you are processing a deletion for an existing record, enter D. Process all changes and deletions after additions.

For outbound processing, the system updates this field with either after image (UA) or before image (UB). The system updates the table with UB only if the processing option in the Supplier Master MBF (P00400047) is activated.

For outbound processing, you can also enter A for additions and D for deletions.
Address Number VOAN8 Number 8 A number that uniquely identifies the supplier. The value in this field must exist in the F0101 table, or the system does not process the record.
Currency Code - A/B Amounts VOCRCA Alpha 3 This field displays only if multicurrency is activated.

An alphabetic code that represents the address book currency. The value that you enter in this field indicates the currency of the VOAYPD and OAPPD fields. The value you enter in this field must exist in the Currency Code table (F0013).

If you leave this field blank, the system uses the value entered in the processing option for the Supplier Master program (P04012). If the processing option is blank, the system updates the field with the currency code of the company of the business unit in the F0101 table.

A.3.2 Optional Fields Used by the Accounts Payable System

This table lists fields in the F0401Z1 table that are optional and are used by the Accounts Payable system. You can use these fields to provide additional information about a transaction.

Field Name Alias Type Length Definition
Type - Transaction VOTYTN Alpha 2 A value that identifies the type of transaction. If you leave this field blank, the system uses the value in the transaction type processing option in the Supplier Master MBF (P0400047), if set up.

This field is required if you use outbound processing.
Direction Indicator VODRIN Alpha 1 A value that specifies whether the transaction is inbound or outbound. Values are:

Blank: Inbound

2: Outbound
EDI - Detail Lines Processed VOEDDL Number 5 The number of detail lines included in a specific transaction. This field is informational only.
Trading Partner ID VOPNID Alpha 15 A value used in an Electronic Data Interchange (EDI) transaction to identify who is trading documents with you.
G/L Offset VOAPC Alpha 4 A value that, in conjunction with the company number, determines the accounts payable trade (offset) account to which the transaction will post. The account established in the AAI item PCxxxx (where xxxx= the value in the G/L Offset field) will be used in the post process. The AAI can be established for each company or for the default company 00000.

The value in this field becomes the default for all vouchers entered for the supplier.

Do not complete this field unless you want to direct transactions to offset accounts other than those specified in the AAI item PC.
Business Unit - A/P Default VOMCUP Alpha 12 A value that, in conjunction with the VOOBAP and VOAIDP fields, specifies a default expense account that is automatically supplied on the G/L Distribution form when you enter a voucher.

Do not specify a default expense account if you complete the fields for a model journal entry (VOCKOP, VODCAP, VODTAP). The model journal entry overrides the default expense account.
Object - A/P Default VOOBAP Alpha 6 A value that, in conjunction with the VOMCUP and VOAIDP fields, specifies a default expense account that is automatically supplied on the G/L Distribution form when you enter a voucher.

Do not specify a default expense account if you complete the fields for a model journal entry (VOCKOP, VODCAP, VODTAP). The model journal entry overrides the default expense account.
Subsidiary - A/P Default VOAIDP Alpha 8 A value that, in conjunction with the VOMCUP and VOOBAP fields, specifies a default expense account that is automatically supplied on the G/L Distribution form when you enter a voucher.

Do not specify a default expense account if you complete the fields for a model journal entry (VOCKOP, VODCAP, VODTAP). The model journal entry overrides the default expense account.
Document Company - A/P Model VOKCOP Alpha 5 A value that, in conjunction with the VODCAP and VODTAP fields, specifies a model journal entry in the Account Ledger table (F0911). The values are not validated.

If you enter a valid model journal entry, the account you specified is used in the G/L Distribution form when you enter a voucher.

Do not specify a model journal entry if you complete the fields for a default expense account (VOMCUP, VOOBAP, VOAIDP). The model journal entry overrides the default expense account.
Document Number - A/P Model VODCAP Number 8 A value that, in conjunction with the VOKCOP and VODTAP fields, specifies a model journal entry in the F0911 table. If you enter a valid model journal entry, the account specified is used in the G/L Distribution form when you enter a voucher.

Do not specify a model journal entry if you complete the fields for a default expense account (VOMCUP, VOOBAP, VOAIDP). The model journal entry overrides the default expense account.
Document Type - A/P Model VODTAP Alpha 2 A value that, in conjunction with the VOKCOP and VODCAP fields, specifies a model journal entry in F0911 table. The values that you enter are not validated.

If you enter a valid model journal entry, the account specified is used in the G/L Distribution form when you enter a voucher.

Do not specify a model journal entry if you complete the fields for a default expense account (VOMCUP, VOOBAP, VOAIDP). The model journal entry overrides the default expense account.
Currency Code VOCRRP Alpha 3 This field is displayed only if multicurrency is activated.

A code that represents the currency to be used when a voucher is entered for this supplier. The value that you enter in this field must exist in the Currency Codes table (F0013).

If you leave this field blank, the system uses the currency associated with the company entered on the voucher.
Tax Rate Area VOTXA3 Alpha 10 A code that identifies the taxing authority to use on vouchers for this supplier. The value that you enter in this field must exist in the Tax Areas table (F4008).
Tax Explanation Code VOEXR2 Alpha 2 A code that identifies the type of tax to apply to vouchers for this supplier. The value that you enter in this field must exist in UDC table 00/EX (Tax Explanation Codes).
Hold Payment Code VOHDPY Alpha 1 A code that specifies whether you can enter vouchers and payments for this supplier. Values are:

1 or Y: Hold payment of outstanding vouchers and prevent entry of new vouchers.

2: Hold payment of outstanding vouchers but allow entry of new vouchers.

N: Allow entry of vouchers and payments.

If you leave this field blank, the system uses N.
Tax Rate Area - Withholding VOTXA2 Alpha 10 A value that identifies the taxing authority to use for withholding tax for a supplier. The value in this field is written to the Supplier Master table (F0401).

This field is not displayed in the Accounts Payable system.
Tax Explanation Code - Withholding VOEXR3 Alpha 2 A value representing the type of withholding tax to be used for a supplier. Any value that you enter in this field is written to the F0401 table.

This field is not displayed in the Accounts Payable system.
Tax Authority VOTAWH Number 8 A number that specifies the tax authority to whom withholding taxes must be paid for the supplier. The value that you enter in this field must exist in the F0101 table.
Withholding Percent VOPCWH Number 5 A number that specifies the rate of withholding tax to be retained from payment to a supplier. The number is expressed as a decimal. For example, 20 percent would be expressed as.20.
Payment Terms VOTRAP Alpha 3 A code that specifies the due date and amount of discount available to a supplier.

The value in this field is entered on all vouchers for this supplier. The value that you enter in this field must exist in the Payment Terms table (F0014).
Multiple Payments VOSCK Alpha 1 A code that indicates whether a separate check will be issued for each pay item on a voucher. Values are:

Y: Create a separate check for each voucher pay item.

N: Create one check for the voucher, regardless of the number of pay items.

C: Create one check per contract and collate the checks in contract or job number order.

If you leave this field blank, the system uses a value of N.
Payment Instrument VOPYIN Alpha 1 A code that specifies the format of a payment to be made to a supplier. The value in this field must exist in UDC table 00/PY (Payment Instrument).
Approver Number VOSNTO Number 8 A number that identifies the person responsible for approving vouchers that are logged using Voucher Logging. The value in this field must exist in the F0101 table.
Pre-Note Code VOAB1 Alpha 1 A code that indicates whether a supplier is in setup status for electronic funds transfer (EFT) processing. Values are:

P: Pre-note status. The system writes a check to the supplier as well as makes an entry to the bank tape table for verification. he system does not do an electronic transfer of funds in this status.

N: The bank has received and verified the supplier's account information. The system will process future payments to this supplier using EFT.

If the field is blank, the system assigns the value P when it processes the first payment.
Float Days for Payments VOFLD Number 3 A number that indicates the number of days to be added to the payment date for payments. This number updates the Cleared/Value Date (RMVLDT) in the Accounts Payable Matching Document Detail table (F0414) when automatic payments are run.
Amount Vouchered YTD VOAYPD Number 15 A value indicating the number of accounts payable vouchers written during the current year. Some databases accept a decimal identifier while others do not.

If you use multicurrency, the amount should be in the currency you entered in the VOCRCA field.

Run the Update YTD Voucher Amount program (R04820A) to update this field.
Amount Vouchered PYE VOAPPD Number 15 A value indicating the amount of vouchers entered in the prior year. The system updates this value when you run the Update YTD Voucher Amount program.
Carrier Number VOCARS Number 8 A value that represents the address book number of the carrier specified by the customer or your organization. Use this field for route and special handling requirements. The value in this field must exist in the F0101 table.

A.3.3 Optional Fields Used by the Procurement System

This table lists fields in the F0401Z1 table that are optional and are used by the Procurement system. You can use these fields to provide additional information about a transaction.

Field Name Alias Type Length Definition
Price Pick List (Y,N,2) VOPLST Alpha 1 A code that indicates whether net price information appears on the purchase order. Values are:

Y: Print net prices.

N: Do not print prices.

2: Print base price adjustments and net prices.
Amount - Open Order VOAPRC Number 15 A number that indicates the total amount of open orders for a supplier. The system adjusts the list price in the Item Location File (F41021) by the discount tables or any override price.
Minimum Order Value VOMINO Number 15 A number that indicates the lowest amount that can be entered for an order. If the amount of the order is less than the amount in this field, the system issues an error.
Maximum Order Value VOMAXO Number 15 A number that indicates the highest amount that can be entered for an order. If the amount of the order is greater than the amount in this field, the system issues an error.
Related Address Number VOAN8R Number 8 This field is not used in the Procurement system and does not appear on any form.
Billing Address Type VOBADT Number 8 This field is not used in the Procurement system and does not appear on any form.
Customer Price Group VOCPGP Number 8 This field is not used in the Procurement system and does not appear on any form.
Order Template VOORTP Alpha 8 A code that indicates a list of items that you frequently order. The value that you enter in this field must exist in UDC table 40/OT (Order Templates).
Print Message VOINMG Alpha 10 A code that indicates a message that prints on the purchase order. The value that you enter in this field must exist in UDC table 40/PM (Print Message).
Hold Orders Code VOHOLD Alpha 2 A code that indicates the reason an order is on hold. The value that you enter in this field must exist in UDC table 42/HC (Hold Codes).
Route Code VOROUT Alpha 3 This field is not used in the Procurement system and does not appear on any form.
Stop Code VOSTOP Alpha 3 This field is not used in the Procurement system and does not appear on any form.
Zone Number VOZON Alpha 3 This field is not used in the Procurement system and does not appear on any form.
Carrier Number VOCARS Number 8 A value that represents the address book number of the carrier specified by the customer or your organization. Use this field for route and special handling requirements. The value in this field must exist in the F0101 table.
Delivery Instructions Line 1 VODEL1 Alpha 30 An informational field to enter delivery instructions.
Delivery Instructions Line 2 VODEL2 Alpha 30 An informational field to enter delivery instructions.
Transit Days VOLTDT Number 5 This field is not used in the Procurement system and does not appear on any form.
Freight Handling Code VOFRTH Alpha 5 A code that indicates either the method to use when delivering shipments to a supplier or who has responsibility for freight charges. The value you enter in this field must exist in UDC table 42/FR (Freight Handling Code).
Purchase Order Copies VOINVC Number 2 A number specifying the number of purchase orders to print for this supplier.
Unit of Measure - Weight Display VOWUMD Alpha 2 A code that specifies the unit of measure to display for the weight of an order. The value you enter in this field must exist in UDC table 00/UM (Unit of Measure). If you leave this field blank, the system updates it with the value entered in the Inventory Constants table (F41001).
Unit of Measure - Volume Display VOVUMD Alpha 2 A code that identifies the unit of measure to display for the volume of an order. The value you enter in this field must exist in UDC table 00/UM (Unit of Measure). If you leave this field blank, the system updates it with the value entered in the F41001 table.
Landed Cost Rule VOPRP5 Alpha 3 A code that indicates purchasing costs that exceed the price of an item, for example, broker fees and commissions. Landed cost rules are set up in the Landed Cost Revisions program (P41291). The value that you enter in this field must exist in UDC table 41/P5 (Landed Cost Rule).
Batch Processing Mode VOEDPM Alpha 1 A code that indicates whether the supplier is excluded from batch processing or whether the supplier is in a test or production mode. Values are:

I: Inhibited. The supplier is not available for batch processing

T: Test mode. Only reports are produced when the record is processed.

P: Production mode. Reports and orders are produced when the record is processed.
Supplier Type Identifier VOEDCI Alpha 1 A code that specifies the type of number to be sent to an EDI transaction, for example, a DUNS or telephone number. The value that you enter in this field must exist in UDC table 40/CI (Customer Type Identifier).
Item Type Identifier VOEDII Alpha 1 A code that specifies the type of item number to be sent in an EDI transaction, for example, UPC code or supplier part number. The value that you enter in this field must exist in UDC table 40/II (Item Type Identifier).
Quantity Decimals VOEDQD Number 1 A number that specifies the number of positions to the right of the decimal point to use for all quantity fields in an EDI transaction for this supplier.
Amount Decimals VOEDAD Number 1 A number that specifies the number of positions to the right of the decimal point to use for all amount fields in an EDI transaction for this supplier.
Delivery Note VOEDF1 Alpha 1 This field is not used in the Procurement system and does not appear on any form.
Item Restrictions VOEDF2 Alpha 2 A code that indicates whether restrictions are placed on ordering items from this supplier. Values are:

Blank: No restrictions.

I: An item can be purchased only if it is on the Item Restrictions form.

E: An item cannot be purchased if it is on the Item Restrictions form.
Supplier/ Parent Rebate Level VOVI01 Alpha 1 A code that indicates the organizational level that the rebate system is based upon. The value in this field must exist in UDC table 43/RL (Rebate Level).
Supplier Rebate Code VOVI02 Alpha 1 A code that indicates whether rebates are active for this supplier. The value that you enter in this field must exist in UDC table 43/RA (Supplier Rebate Code).
Special Instruction 3 VOVI03 Alpha 1 Reserved for future use.
Special Instruction 4 VOVI04 Alpha 1 Reserved for future use.
Special Instruction 5 VOVI05 Alpha 1 Reserved for future use.
Minimum Check Amount Code VOMNSC Alpha 1 This field is not used in the Procurement system and does not appear on any form.
Address Type Code 5 VOATO Alpha 1 This field is not used in the Procurement system and does not appear on any form.
Revenue Netted (Y/N) VORVNT Alpha 1 This field is not used in the Procurement system and does not appear on any form.
Price and Adjustment Schedule VOASN Alpha 8 This field is not used in the Procurement system and does not appear on any form.
Send Method VOCRMD Alpha 1 This field is not used in the Procurement system and does not appear on any form.
Evaluated Receipt Settlement VOAVCH Alpha 1 A code that indicates whether you and the supplier have an agreement that you submit a voucher based on what is received. The supplier does not send an invoice and you can bypass the Payment with Voucher Match program. The system uses the Evaluated Receipt Settlement program (R43800) instead. Values are:

N: Not eligible for evaluated receipt settlement processing.

Y: Eligible for evaluated receipt settlement processing.

T: Eligible for evaluated receipt settlement processing but a tolerance error occurred during the receipt process.

R: Eligible for evaluated receipt settlement processing but the receipt is currently in the receipt routing process.

V: The receipt transaction has been vouchered using the evaluated receipt settlement process.

A.3.4 Ignored Fields

This table lists fields in the F0401Z1 table that are ignored. Leave these fields blank. The system does not use the values in these fields.

Field Name Alias Type Length
Transaction Originator VOTORG Alpha 10
User ID VOUSER Alpha 10
Program ID VOPID Alpha 10
Work Station ID VOJOBN Alpha 10
Date Updated VOUPMJ Date 6
Time Last Updated VOUPMT Number 6
Time of Day VOTDAY Date 6
EDI - Document Type VOEDCT Alpha 2
EDI Translation Format VOEDFT Alpha 10
EDI - Transmission Date VOEDDT Date 6

A.3.5 User-Reserved Fields

This table lists fields in the F0401Z1 table that are reserved for users.

Field Name Alias Type Length Definition
Amount - Address Book VOABAM Number 15 A user-defined number that represents an amount. Use a format that your database accepts.
Amount - Address Book VOABA1 Number 15 A user-defined number that represents an amount. Use a format that your database accepts.
User Reserved Code VOURCD Alpha 3 A user-defined code that represents any alphanumeric value up to three characters.
User Reserved Date VOURDT Date 6 A user-defined value that represents a date. Use a format that your database accepts.

See the data item for VOEBDT for more information.
User Reserved Amount VOURAT Number 15 A user-defined value that represents an amount. Use a format that your database accepts.
User Reserved Number VOURAB Number 8 A user-defined number up to eight digits.
User Reserved Reference VOURRF Alpha 15 A user-defined alphanumeric value up to 15 characters.

A.4 Mapping Fields in the Batch Who's Who Information Table (F0111Z1)

This section contains a list of the fields in the F0111Z1 table. Some of the fields are required to run the Who's Who Information Batch Upload program (R011110Z), while others are not. Not all fields are displayed on address book forms or used by the Address Book system.

A.4.1 Required Fields

The table lists fields in the F0111Z1 that are required. For some fields, blank is a valid value.

Field Name Alias Type Length Definition
EDI - User ID BWEDUS Alpha 10 A number that identifies the user. Enter the User ID of the person running the process or the person who is to receive workflow messages. This field, in conjunction with the CBEDTN and CBEDBT fields, uniquely identifies a specific transaction.
EDI - Batch Number BWEDBT Alpha 15 A number that identifies a particular batch of data. This field, in conjunction with the CBEDTN and CBEDUS fields, uniquely identifies a transaction within a specific batch.

This field also serves as a level break and assigns a new batch number each time that the value changes. You must assign a unique batch number for each new transaction being processed to correspond and maintain integrity with the EDI-Batch Number field in F01151Z1 (EBEDBT), F01161Z1 (LBEDBT), or F01112Z1 (PBEDBT).
EDI - Transaction Number BWEDTN Alpha 22 A number that identifies each transaction. A new transaction number indicates a different address book record. You cannot have more than one transaction with the same number in a batch. Typically, this field contains the document number of the source system so that the sender can readily identify the transaction.
EDI - Line Number BWEDLN Number 7 A number used to uniquely identify a record. Each transaction can have multiple, consecutive line numbers.
EDI - Successfully Processed BWEDSP Alpha 1 A value that indicates whether a transaction successfully processed. Leave this field blank. The value N indicates that the transaction was not processed or was processed in error.

The system changes the value to Y after the transaction is successfully processed.
Transaction Action BWTNAC Alpha 2 A value that indicates the transaction to be performed. The value A indicates a new transaction. The value C indicates a change to an existing document. The value D indicates a deletion for an existing record. You must process changes and deletions after you process additions.

For outbound processing, the system updates the value in this field with either after image (UA) or before image (UB). The system uses UB only if the processing option in the Address Book MBF (P0100041) is activated.

For outbound processing, you can also enter A for additions and D for deletions.
Alpha Name BWALPH Alpha 40 A name typically entered in the format of last name, first name to optimize search capabilities. The Word Search program (P01BDWRD) uses this field.
Address Number BWAN8 Number 8 A value that uniquely identifies a customer.

The value in this field must exist in the Address Book Master table (F0101) or the record will not process.
Who's Who Line BWIDLN Number 5 A value that connects a who's who entry to an address book number.
Mailing Name BWMLNM Alpha 40 An alphanumeric value representing the name of the company or the person to whom correspondence is sent.

A.4.2 Optional Fields

This table lists fields in the F0111Z1 table that are optional. You can use these fields to provide additional information about a transaction.

Field Name Alias Type Length Definition
Type - Transaction BWTYTN Alpha 8 A value that identifies the type of transaction. If you leave this field blank, the system uses the value in the transaction type processing option of the Who's Who MBF (P0100087), if set up.

This field is required if you use outbound processing.
Direction Indicator BWDRIN Alpha 1 A value that specifies whether the transaction is inbound or outbound. Leave this field blank if the transaction is inbound. Enter 2 if the transaction is outbound.
EDI - Detail Lines Processed BWEDDL Number 5 The number of detail lines included in a specific transaction. This field is informational only.
Trading Partner ID BWPNID Alpha 15 A value used in an Electronic Data Interchange (EDI) transaction to identify who is trading documents with you.
Display Sequence BWDSS5 Number 5 A code that specifies the order in which a group of records displays. You can specify a display sequence for each of your contact entries.
Contact Title BWATTL Alpha 40 A code that indicates the professional title for a contact.
Remark BWREM1 Alpha 40 An informational field that you can use for a remark, description, or name. The system does not display this field on any forms in the Address Book system.
Salutation Name BWSLNM Alpha 40 An informational code that represents a title of courtesy used before a surname. It is used as a greeting word in correspondence.
Secondary Alpha Name BWALP1 Alpha 30 An alternate name field to accommodate double-byte coding.
Given Name BWGNNM Alpha 25 The first name of a person. This field is informational.
Middle Name BWMDNM Alpha 25 The middle name of a person. This field is informational.
Surname BWSRNM Alpha 25 The surname of a person. This field is informational only.
Type Code BWTYC Alpha 1 A user-defined code that identifies the function of a contact (who's who) entry. Examples of type codes are:

A: Attention name

B: Billing

C: Contact

E: Emergency contact

O: Other

T: 1099 legal name

The value that you enter in this field must exist in UDC table 01/WO (Type Code).
Nickname BWNICK Alpha 40 An informational field to use for the nickname for a person. The nickname is connected to a who's who line of an address book number.
Gender BWGEND Alpha 1 A code that indicates the gender of a person. Values are:

M: Male

F: Female
Effective Date for Address BWEFTW Date 8 The date the address that is identified in the Alternate Address table (F01161) becomes active.

You must select the Address by Effective Date option in the Address Book constants if you want to enter effective dates.
Date of Birth BWDDATE Number 2 A number that indicates the day portion for a person's date of birth.
Month of Birth BWDMON Number 2 A number that indicates the month portion for a person's date of birth.
Year of Birth BWDYR Number 4 A number that indicates the year portion for a person's date of birth.
Who's Who Category Codes 01 through 10 BWW001 through BWW010 Alpha 3 A category code. The values that you enter in the category code fields must exist in the corresponding UDC tables 01/W0-01/WT.
Who's Who Information Category Codes 01 through 10 BWWN001 through BWWN010 Alpha 3 A category code. The values that you enter in the category code fields must exist in the corresponding UDC tables 01/N1-01/NA.
Preferred Contact Method BWPCM Alpha 10 A user-defined code (01/CQ) that defines the desired contact method for the contact.
Primary Contact BWPCF Alpha 1 A code used to designate primary contacts for an address book entity. You can have only one primary contact per contact type. Enter 1 to designate a record as a primary contact.
Indicator Flag BWACTIN Character 1 This field is reserved for future use.
Unique Identifier BWCFRGUID Alpha 36 This field is used for synchronization with Domino or Exchange to uniquely identify a who's who record.
Function Code BWFUCO Alpha 10 A user-defined code that indicates the function the contact plays in the company. Enter a value from UDC 01/FC.
Reference Name BWREFNAME Alpha 40 This field is used for synchronization with Domino and Exchange. Enter the company name from Domino or Exchange. The system uses this value to search for a duplicate entry.
Child Successfully Processed BWCHPROC Character 1 A code used to designate whether child records for the F0111Z1 record have processed successfully. Child records include records from these tables:

F01161Z1

F0115Z1

F01151Z1

F01112Z1

Child records are associated with the parent F0111Z1 field using EDI-User, EDI-Batch Number, and EDI-Transaction number.

A.4.3 Ignored Fields

This table lists fields in the F0111Z1 table that are ignored. The system does not use the values in these fields.

Field Name Alias Type Length
EDI - Document Type BWEDCT Alpha 2
EDI - Translation Format BWEDFT Alpha 10
EDI - Transmission Date BWEDDT Date 6
Description - Compressed BWDC Alpha 40
Transaction Originator BWTORG Alpha 10
User ID BWUSER Alpha 10
Program ID BWPID Alpha 10
Work Station ID BWJOBN Alpha 10
Date Updated BWUPMJ Date 6
Time of Day BWTDAY Date 6
Time Last Updated BWUPMT Number 6

A.4.4 User-Reserved Fields

This table lists fields in the F0111Z1 table that are reserved for users. The system does not use the values in these fields.

Field Name Alias Type Length Definition
Secondary Mailing Name BWMLN1 Alpha 1 An alternate mailing name field to accommodate double-byte coding.
Search Type BWAT1 Alpha 3 A value that identifies a record as part of a specific group, such as suppliers, customers, employees, and companies. The value that you enter in this field must exist in UDC table 01/ST (Search Type).
Active/ Inactive Flag BWCCAI Alpha 1 An indicator that specifies a currency relation as active or inactive.
Contact Type BWNTYP Alpha 3 A user-defined value that indicates the role of the contact, such as an influencer, a competitor, and so on. The value that you enter in this field must exist in UDC table 01/CT (Contact Type).

A.5 Mapping Fields in the Batch - Related Person Table (F01112Z1)

This section contains a list of the fields in the F01112Z1 table. Some of the fields are required to run the Contact Information Batch Upload program (R011110Z), while others are not. Not all fields are displayed on address book forms or used by the Address Book system.

A.5.1 Required Fields

This table lists fields in the F01112Z1 table that are required. For some fields, blank is a valid value.

Field Name Alias Type Length Definition
EDI - User ID PBEDUS Alpha 10 A number that identifies a particular user who is running the process or who is to receive workflow messages. This field, used in conjunction with the PBEDTN and PBEDBT fields, uniquely identifies a transaction within a specific batch.
EDI - Batch Number PBEDBT Alpha 15 A value that identifies a batch. This field, used in conjunction with the PBEDUS and PBEDTN fields, uniquely identifies a transaction within that batch. Each time the value changes, the system assigns a new batch number. You can significantly improve performance by assigning one batch number for each group of records.
EDI - Transaction Number PBEDTN Alpha 22 A value that identifies each transaction. Each new transaction number indicates a new related person record. A batch cannot contain more than one transaction with the same number. Typically, this field typically contains the document number of the source system so that a record can be readily identified.
EDI - Line Number PBEDLN Number 7 A number used to uniquely identify a record. Each transaction can have multiple, consecutive line numbers.
EDI - Successfully Processed PBEDSP Alpha 1 A system-provided value that indicates whether the transaction processed successfully. Values are:

N: The transaction did not process or processed in error.

Y: The transaction processed successfully.

For outbound processing, system updates the value to N.
Transaction Action PBTNAC Alpha 2 For inbound processing, a value that specifies the type of transaction. Values are:

A: The record is new.

C: The record is a change for an existing document. Process changes after additions.

D: The record is a deletion for an existing document. Process deletions after additions.

For outbound processing, values are:

UA: After image

UB: Before image

The system updates the table with UB only if the processing option in the Who's Who MBF (P0100087) is activated.

For outbound processing, you can also enter A for additions and D for deletions.
Address Number PBAN8 Number 8 A value that connects the related person to a unique address book record. The value in this field must exist in the Address Book Master table (F0101) or the record will not process.
Who's Who Line PBIDLN Number 5 A value that connects a who's who entry to an address book record.
Related Person PBRALP Alpha 40 A value that connects a related person entry to address book record.

A.5.2 Optional Fields

This table lists fields in the F01112Z1 table that are optional. You can use these fields to provide additional information about a transaction.

Field Name Alias Type Length Definition
Type - Transaction PBTYTN Alpha 8 A value that identifies the type of transaction being processed.

If you leave this field blank, the system uses the value in the transaction type processing option of the Who's Who MBF (P0100087), if set up.

You must complete this field if you are using outbound processing.
Direction Indicator PBDRIN Alpha 1 A value that indicates whether a transaction is inbound or outbound. Values are:

Blank: Inbound

2: Outbound
EDI - Detail Lines Processed PBEDDL Number 5 A value used in an Electronic Data Interchange (EDI) transaction to specify the number of detail lines included in a specific transaction. This field is informational only.
Trading Partner ID PBPNID Alpha 15 A value used in an EDI transaction to identify who is trading documents with you.
Related Person ID PBCNLN Number 5 A value used to connect a who's who or contact record with a related person. Each related person record must have a unique value in this field.

If you are changing or deleting records, this field is required.
Relation Type PBRELY Alpha 5 A value that identifies the relationship between the contact the related person. The value that you enter in this field must exist in UDC table 01/RT.
Day of Birth PBDDATE Number 2 A numeric value that specifies the day portion of the date of birth of a related person.
Month of Birth PBDMON Number 2 A number that specifies the month portion of the date of birth of a related person.
Year of Birth PBDYR Number 4 A number that specifies the year portion of an individual's date of birth.
Related Person Category Codes 01 through 10 PBCP001 through PBCP005 Alpha 3 Category codes that are defined in the Address Book system and are used for reporting about related persons.

The values that you enter in these fields must exist in the corresponding UDC tables 01/CP001-01/CP005.

A.5.3 Ignored Fields

This table lists fields in the F01112Z1 table that are ignored. The system does not use the values you enter in these fields.

Field Name Alias Type Length
EDI - Document Type PBEDCT Alpha 2
EDI - Translation Format PBEDFT Alpha 10
EDI - Transmission Date PBEDDT Date 6
Transaction Originator PBTORG Alpha 10
User ID PBUSER Alpha 10
Program ID PBPID Alpha 10
Work Station ID PBJOBN Alpha 10
Date Updated PBUPMJ Date 6
Time of Day PBTDAY Date 6
Time Last Updated PBUPMT Number 6

A.6 Mapping Fields in the Phones - Interoperability Table (F0115Z1)

This section contains a list of the fields in the F0115Z1. Some of the fields are required to run the Batch Who's Who Information program (R011110Z), while others are not

A.6.1 Required Fields

This table lists the fields in the F01151Z1 table that are required.

Field Name Alias Type Length Definition
EDI-User ID PIEDUS Alpha 10 A user-defined identification number. Enter the user ID of the person running the process or the person who is to receive workflow messages. This field, in conjunction with the PIEDTN and PIEDBT fields, uniquely identifies a specific transaction.

If you are uploading phone numbers for a who's who record, enter the value used to upload the who's who record.
EDI-Batch Number PIEDBT Alpha 15 A code that, in conjunction with the PIEDTN and PIEDUS fields, uniquely identifies a transaction within a specific batch.

This field also serves as a level break and causes the system to assign a new batch number each time that the value changes. You can significantly increase performance by assigning one batch number for each group of transactions.

If you are uploading phone numbers for a who's who record, enter the value used to upload the who's who record.
EDI-Transaction Number PIEDTN Alpha 22 A code that identifies each transaction. Each new transaction number indicates a different who's who record. You cannot have more than one transaction with the same number in a batch. Typically, this field contains the document number of the source system so that a transaction can be readily identified.

If you are uploading phone numbers for a who's who record, enter the value used for the who's who record.
EDI-Line Number PIEDLN Number 7 A number used to uniquely identify a record. Each transaction can have multiple, consecutive line numbers.

If you are uploading a phone number for a who's who record, enter 0. If you are uploading a phone number for a related person record, enter the value in the EDLN number field that was used to upload the related person record.
EDI -Transaction Line PIEDTL String 20 A number used to identify phone number records. Enter a unique number for each phone number record.
Transaction Action PITNAC Alpha 1 A value that indicates the transaction to be performed. The value A indicates a new transaction. The value C indicates a change to an existing document. The value D indicates a deletion for an existing record. You must process changes and deletions after you process additions.
Successfully Processed PIEDSP Alpha 1 A value that indicates whether a transaction was successfully processed. Leave this field blank. The value N indicates that the transaction was not processed or was processed in error.

The system changes the value to Y when the transaction is successfully processed
Address Number PIAN8 Number 8 A value that uniquely identifies a supplier, customer, employee, and so on.

Enter the Address Book number of the customer or supplier for which you are uploading phone information.
Phone Number PIPH1 Number 20 A number that indicates the phone number for the contact person for which you are uploading phone information.

A.6.2 Optional Fields

This table lists the fields in the F0115Z1 table that are optional.

Field Name Alias Type Length Definition
Type Transaction PITYTN Alpha 8 A value that identifies the type of transaction.
Direction Indicator PIDRIN Alpha 1 A value that specifies whether the transaction is inbound or outbound. Values are:

Blank: Inbound

1: Outbound

Outbound processing for phones is not supported.
Detail Lines Processed PIEDDL Number 5 The number of detail lines included in a specific transaction. This field is informational only.
Trading Partner ID PIPNID Alpha 15 A value used in an Electronic Data Interchange (EDI) transaction to identify who is trading documents with you.
Who's Who Line Number-ID PIIDLN Number 5 A code used to identify the line ID number for a Who's Who record.
Line Number ID–5.0 PIRCK7 Number 5 A number used to create a unique key within a file. If you are using a program which will allow you to resequence the records, we recommend you use one of these data dictionary items: DSS5, DSS7, DSS9.
Related Person-ID PICNLN Number 5 A number that is used to identify related person records. This field is used when you change or delete related person records. Enter the line number of the related person that you want to change or delete.
Phone Number Type PIPHTP Alpha 4 A code that indicates either the location or use of a telephone number. Enter a valid code from UDC 01/PH.
Phone Prefix PIAR1 Alpha 6 A number that designates the first segment of a telephone number. In the United States, the prefix is the three-digit area code.
Generic Number 1 PICFN01 Number 8 This field is reserved for future use.
General Information–1 PIGEN1 Alpha 10 This field is reserved for future use.
Future Flag Use PIFALGE Character 1 This field is reserved for future use.

A.6.3 Ignored Fields

This table lists the fields in the F0115Z1 that are ignored by the system. The system does not use the values in these fields.

Field Name Alias Type Length
EDI-Translation Format PIEDFT Alpha 10
EDI-Transmission Date PIEDDT Date 6
EDI-Document Type PIEDCT Alpha 2
User ID PIUSER Alpha 10
Program ID PIPID Alpha 10
Work Station ID PIJOBN Alpha 10
Date Updated PIUPMJ Date 6
Time Last Updated PIUPMT Number 6

A.7 Mapping Fields in the Batch - Electronic Address Table (F01151Z1)

This section contains a list of the fields in the F01151Z1 table. Some of the fields are required to run the Batch Who's Who Information program (R011110Z), while others are not. Not all fields are displayed on address book forms or used by the Address Book system.

A.7.1 Required Fields

This table lists fields in the F01151Z1 table that are required. For some fields, blank is a valid value.

Field Name Alias Type Length Definition
EDI - User ID EBEDUS Alpha 10 A user-defined identification number. Enter the user ID of the person running the process or the person who is to receive workflow messages. This field, in conjunction with the EBEDTN and EBEDBT fields, uniquely identifies a specific transaction.
EDI - Batch Number EBEDBT Alpha 15 A code that, in conjunction with the EBEDTN and EBEDUS fields, uniquely identifies a transaction within a specific batch.

This field also serves as a level break and causes the system to assign a new batch number each time that the value changes. You can significantly increase performance by assigning one batch number for each group of transactions.
EDI - Transaction Number EBEDTN Alpha 22 A code that identifies each transaction. Each new transaction number indicates a different address book record. You cannot have more than one transaction with the same number in a batch. Typically, this field contains the document number of the source system so that a transaction can be readily identified.
EDI - Line Number EBEDLN Number 7 A number used to uniquely identify a record. Each transaction can have multiple, consecutive line numbers.
EDI - Successfully Processed EBEDSP Alpha 1 A value that indicates whether the transaction has successfully processed. The value N indicates that the transaction was not processed or was processed in error. After the transaction is successfully processed, the system changes the value to Y.

For outbound processing, the value is updated to N.
Transaction Action EBTNAC Alpha 2 A value that indicates the type of transaction. For a new entry, enter A in this field. If you are processing a change for an existing document, enter C. All changes must be processed after additions.

For outbound processing, the system updates this field with either UA (after image) or UB (before image). The system updates the table with UB only if the processing option in the Who's Who MBF (P0100087) is activated.

For outbound processing, you can also enter D for deletion and A for additions.
Address Number EBAN8 Number 8 A value that uniquely identifies the company, customer, supplier, and so on to which the contact (who's who) for the related person is linked. The value in this field must exist in the Address Book Master table (F0101) or the record does not process.
Who's Who Line EBIDLN Number 5 A value that connects the electronic address to a particular who's who entry for the address number entered in the EBAN8 field.

A.7.2 Optional Fields

This table lists fields in the F01151Z1 table that are optional. You can use these fields to provide additional information about a transaction.

Field Name Alias Type Length Definition
Type - Transaction EBTYTN Alpha 8 A value that identifies whether the transaction is for the after image only, or the before and after image. If you leave this field blank and the transaction type processing option of the Who's Who MBF (P0100087) is set up, the system updates this field with the value in the processing option.

You must complete this field if you are using outbound processing.
Direction Indicator EBDRIN Alpha 1 A value that specifies whether a transaction is inbound or outbound. Values are:

Blank: Inbound

2: Outbound
EDI - Detail Lines Processed EBEDDL Number 5 A value indicating the number of detail lines included in a specific transaction. This field is for user verification only.
Trading Partner ID EBPNID Alpha 15 A value used in an EDI transaction that identifies the party trading documents with you.
Line Number ID-5.0 EBRCK7 Number 5 A value that indicates a unique key field. If you have more than one electronic mail address for a contact or who's who entry, you can use this field to order the entries.
Electronic Address Type EBETP Alpha 4 A value that indicates whether an address is an E-mail address or an internet address.
Electronic Address EBEMAL Alpha 256 A value that identifies the E-mail or internet address for the contact or who's who individual.
Messaging Indicator EBEHIER Number 2 The messaging indicator used by workflow to determine how E-mail addresses will be processed. Enter 00 if E-mail will not be sent to the specified address. Enter 01 if E-mail will be sent to the specified address.
E-mail Format EBEFOR Alpha 15 Enter the format of the E-mail address, for example:

HTML

Text

RTF
Generic Number 1 EBCFN01 Number 8 This field is reserved for future use.
General Information 1 EBGEN1 Alpha 10 This field is reserved for future use.
Future Flag Use EBFALGE Alpha 1 This field is reserved for future use.
E-mail Classification EBCLASS Alpha 3 Reserved for future use.

A.7.3 Ignored Fields

This table lists fields in the F01151Z1 table that are ignored. The system does not use the values in these fields.

Field Name Alias Type Length
EDI - Document Type EBEDCT Alpha 2
EDI - Translation Format EBEDFT Alpha 10
EDI - Transmission Date EBEDDT Date 6
Transaction Originator EBTORG Alpha 10
User ID EBUSER Alpha 10
Program ID EBPID Alpha 10
Work Station ID EBJOBN Alpha 10
Date Updated EBUPMJ Date 6
Time of Day EBTDAY Date 6
Time Last Updated EBUPMT Number 6

A.8 Mapping Fields in the Batch - Alternative Address Table (F01161Z1)

This section contains a list of the fields in the F01161Z1 table. Some of the fields are required to run the Contact Information Batch Upload program (R011110Z), while others are not. Not all fields are displayed on address book forms or used by the Address Book system.

A.8.1 Required Fields

This table lists fields in the F01161Z1 table that are required. For some fields, blank is a valid value. Values entered in these fields are processed into the Alternate Address table (F01161).

Field Name Alias Type Length Definition
EDI - User ID LBEDUS Alpha 10 A user-defined identification number. Enter the user ID of the person who runs the Contact Information Batch Upload program or the person who is to receive workflow messages. This field, in conjunction with the LBEDTN and LBEDBT fields, uniquely identifies a specific transaction.
EDI - Batch Number LBEDBT Alpha 15 A number the person who runs the Contact Information Batch Upload program assigns to each batch. The system assigns a new batch number whenever this field changes. You can significantly increase performance by assigning one batch number for each group of transactions you process.
EDI - Transaction Number LBEDTN Alpha 22 A number that identifies each transaction. A new transaction number indicates a different alternative address record. You cannot have more than one transaction with the same number in a batch. Typically, this field contains the document number of the source system so the sender can readily identify the transaction.
EDI - Line Number LBEDLN Number 7 A number used to uniquely identify a record. Each transaction can have multiple, consecutive line numbers.
EDI - Successfully Processed LBEDSP Alpha 1 A value that indicates whether a transaction successfully processed. Leave this field blank. The value N indicates that the transaction was not processed or was processed in error.

The system changes the value to Y after the transaction is successfully processed.
Transaction Action LBTNAC Alpha 2 A value that indicates the transaction to be performed. The value A indicates a new transaction. The value C indicates a change to an existing document. The value D indicates a deletion for an existing record. You must process changes and deletions after you process additions.

For outbound processing, the system updates this field with either after image (UA) or before image (UB). The system uses UB only if the processing option in the Contact Information MBF PO is activated.

For outbound processing, you can also enter A for additions and D for deletions.
Address Number LBAN8 Number 8 A value that uniquely identifies a supplier, customer, employee, company, and so on.

If you leave this field blank, the system assigns a number based on the Next Numbers Automatic table (F0002) for the Address Book system.

If you enter a value in this field, it cannot exist in the Address Book Master table (F0101) unless the SZTNAC field has a value of C, which indicates a change to an existing record. Otherwise, the system considers the transaction a duplicate and will not process it.
Type - Address LBATYPE Alpha 5 A code that indicates the type of address, such as a home address or an office address. The value you enter in this field must exist in UDC table 01/AT (Address Type).
Who's Who Line LBIDLN Number 5 A value that specifies which who's who entry is associated with an alternative address record.

A.8.2 Optional Fields

This table lists fields in the F01161Z1 that are optional. You can use these fields to provide additional information about a transaction.

Field Name Alias Type Length Definition
Type - Transaction LBTYTN Alpha 8 A value that identifies the type of transaction. If you leave this field blank and the transaction type processing option of the Who's Who MBF (P0100087) is set up, the system updates this field with the value in the processing option.

This field is required if you use outbound processing.
Direction Indicator LBDRIN Alpha 1 A value that specifies whether the transaction is inbound or outbound. Values are:

Blank: Inbound

2: Outbound
EDI - Detail Lines Processed LBEDDL Number 5 The number of detail lines included in a specific transaction. This field is informational only.
Trading Partner ID LBPNID Alpha 15 A value used in an Electronic Data Interchange (EDI) transaction to identify who is trading documents with you.
Date - Beginning Effective LBEFTB Date 6 The date the alternative address record first becomes effective. Use a format that your database accepts. Some databases allow you to enter the date in a Gregorian date format (mmddyy or yymmdd), while other databases require a Julian date format.

The Julian date format is cyyddd (where c = century). Enter 1 for transactions in the 21st century. For example, the date 6/1/2005 corresponds to a Julian date 105152. For 6/1/04, the corresponding Julian date is 104153 (because the year 2000 has a leap day, 2/29/00).
Address Line 1, Address Line 2, Address Line 3, Address Line 4 LBADD1

LBADD2

LBADD3

LBADD4

 Alpha 40 Alphanumeric values that identify the mailing address for the alternative address record.
Postal Code LBADDZ Alpha 12 A code assigned by the postal service of a country that is attached to the address to facilitate mail delivery.
City LBCTY1 Alpha 25 The city associated with an alternative address.
County LBCOUN Alpha 25 The county, parish, or other political district associated with an address for mail delivery or for tax purposes.
State LBADDS Alpha 3 The state or province associated with an address. The value that you enter in this field must exist in UDC table 00/S (State or Province).
Country LBCTR Alpha 3 The country associated with an address. The value that you enter in this field must exist in UDC table 00/CN (Country Codes).
Effective Date Existence (I/O) LBEFTF Alpha 1 A code that indicates whether there is an effective date for an address.
Main Address Flag LBMAINA Alpha 1 A code that indicates that the address is the primary address.

A.8.3 Ignored Fields

This table lists fields in the F01161Z1 table that are ignored. The system does not use the values in these fields.

Field Name Alias Type Length
EDI - Document Type LBEDCT Alpha 2
EDI - Translation Format LBEDFT Alpha 10
EDI - Transmission Date LBEDDT Date 6
Transaction Originator LBTORG Alpha 10
User ID LBUSER Alpha 10
Program ID LBPID Alpha 10
Work Station ID LBJOBN Alpha 10
Date Updated LBUPMJ Date 6
Time of Day LBTDAY Date 6
Time Last Updated LBUPMT Number 6