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Contents
List of Figures
Title and Copyright Information
Preface
Audience
JD Edwards EnterpriseOne Products
JD Edwards EnterpriseOne Application Fundamentals
Documentation Accessibility
Related Documents
Conventions
1
Introduction to JD Edwards EnterpriseOne Expense Management
1.1
JD Edwards EnterpriseOne Expense Management Overview
1.2
JD Edwards EnterpriseOne Expense Management Implementation
1.2.1
Global Implementation Steps
1.2.2
Expense Management Implementation Steps
1.3
Business Interface Integration Objects
2
Understanding Expense Management
2.1
Expense Management System
2.2
Expense Management Process
2.3
Expense Management Tables
3
Setting Up the Expense Management System
3.1
Understanding Expense Management System Setup
3.2
Setting Up User-Defined Codes
3.2.1
Expense Report Type Codes (09E/RT)
3.2.2
Expense Category Codes (09E/EC)
3.2.3
Expense Report Status Codes (09E/RS)
3.2.4
Expense Status Codes (09E/ES)
3.2.5
Expense Location Codes (09E/EL)
3.2.6
Airline Ticket Status Codes (09E/TS)
3.2.7
Payment Method Codes (09E/PM)
3.2.8
Charge To Type Codes (09E/CT)
3.2.9
Preferred Airline Codes (09E/PA)
3.2.10
Preferred Car Rental Company Codes (09E/PC)
3.2.11
Preferred Hotel Codes (09E/PH)
3.2.12
Reimbursement Method Codes (09E/RM)
3.2.13
Expense Detail Field Codes (09E/EF)
3.2.14
Database Field Codes (09E/DF)
3.2.15
Airline Reason Codes (09E/AR)
3.2.16
Hotel Reason Codes (09E/HR)
3.2.17
Car Rental Reason Codes (09E/CR)
3.2.18
Preferred Supplier (09E/PS)
3.2.19
Reasons for Audit (09E/RA)
3.2.20
Expense Report Sorting (09E/SD)
3.2.21
Expense Report To Display (09E/RD)
3.2.22
Credit Card Transaction Status (09E/CS)
3.2.23
Business Unit Type Codes (00/MC)
3.2.24
Parent/Child Structure Type (01/TS)
3.3
Defining Billable Business Units
3.3.1
Prerequisite
3.4
Setting Up Next Numbers for Expense Management
3.5
Setting Up Expense Management Policies
3.5.1
Understanding Expense Management Policies
3.5.1.1
Related Information About Expense Management Policies
3.5.2
Understanding Policy Rules
3.5.2.1
Daily Allowance and Per Diem Expense Category Fields
3.5.2.2
Daily Allowance Versus Per Diem Expense Rule
3.5.2.3
Daily Allowance Example Data
3.5.2.4
Expense Report Entry for Meals - Daily Allowance
3.5.2.5
Per Diem Expense Rule Example Data
3.5.2.6
Expense Report Entry for Meals - Per Diem
3.5.2.7
Example: Setting Up a Per Diem Rule
3.5.2.8
Use Rate and Rate Override Fields
3.5.3
Understanding Audit Rules
3.5.4
Understanding Expense Category Attributes
3.5.5
Forms Used to Set Up Expense Management Policies
3.5.6
Setting Up Policy Rules
3.5.7
Setting Up Audit Rules
3.5.8
Setting Up Expense Category Attributes
3.6
Setting Up Exchange Rate Identifiers
3.6.1
Understanding Exchange Rate Identifiers
3.6.2
Form Used to Set Up Exchange Rate Identifiers
3.6.3
Setting Up Exchange Rate Identifiers
3.7
Setting Up Group Profiles
3.7.1
Understanding Group Profiles
3.7.2
Prerequisite
3.7.3
Form Used to Set Up Group Profiles
3.7.4
Setting Up Group Profiles
3.8
Setting Up Expense Reimbursement Routing Rules
3.8.1
Understanding Expense Reimbursement Routing Rules
3.8.1.1
History Log Option
3.8.1.2
Overrides for Manager Approval, Manager ID, and Auditor ID
3.8.2
Form Used to Set Up Expense Reimbursement Routing Rules
3.8.3
Setting Up Expense Reimbursement Routing Rules
3.9
Setting Up Media Queues for Expense Management
3.9.1
Understanding Media Queues for Expense Management
3.9.1.1
Accessing the Company's Reimbursement Policy and Procedures
3.9.1.2
Displaying a Message When Reports Are Submitted
3.9.2
Form Used to Access a Media Queue
3.10
Setting Up Workflow Processing for Expense Management
3.10.1
Understanding the Workflow Process for Expense Management
3.10.1.1
Multiple Approvals
3.10.1.2
Example: Using Hierarchical and Alternate Management Approval Processing
3.10.1.3
Workflow Queues for Expense Management
3.10.1.4
Workflow Processes for Expense Management
3.10.2
Understanding Workflow Message Setup
3.10.3
Prerequisites
3.10.4
Form Used to Set Up a Distribution List
3.10.5
Setting Up Processing Options for Determine Next Activity (P09E0007)
3.10.5.1
Message
3.10.6
Setting Up Processing Options for Structure Inquiry (P02150)
3.10.6.1
Defaults
3.10.7
Setting Up a Distribution List for Workflow Messaging
3.11
Setting Up Expense Account Mapping
3.11.1
Understanding Account Mapping
3.11.2
Forms Used to Set Up Expense Account Mapping
3.11.3
Setting Up Expense Account Mapping
3.12
Setting Up Tax Mapping
3.12.1
Understanding Tax Mapping
3.12.2
Form Used to Set Up Tax Mapping
3.12.3
Setting Up Tax Mapping
3.13
Setting Up Pay Type Mapping
3.13.1
Understanding Pay Type Mapping
3.13.2
Forms Used to Set Up Pay Type Mapping
3.13.3
Setting Up Pay Type Mapping
3.14
Setting Up Employee Maintenance
3.14.1
Understanding Employee Maintenance
3.14.2
Form Used to Set Up Employee Maintenance
3.14.3
Setting Up Employee Maintenance
3.15
Setting Up Credit Card Security
3.15.1
Implementing Credit Card Security Setup
4
Setting Up Employee Profiles
4.1
Understanding Employee Profiles
4.1.1
Creating Employee Profiles Automatically
4.2
Prerequisites
4.3
Setting Up Employee Profiles
4.3.1
Forms Used to Set Up Employee Profiles
4.3.2
Setting Up Processing Options for Employee Profile Entry (P20103)
4.3.2.1
Defaults
4.3.2.2
Manager
4.3.2.3
Versions
4.3.3
Setting Up Employee Profile Information
4.3.4
Setting Up Multiple Authorities
4.3.5
Setting Up Credit Card Information
4.4
Creating Employee Profiles Automatically
4.4.1
Creating Employee Profiles Automatically
4.4.2
Setting Processing Options for Employee Batch Creation (R09E121)
4.4.2.1
Defaults
4.4.2.2
Manager ID
4.4.2.3
Source Tables
4.5
Converting Employee Profiles
4.6
Updating Employee Profile Information
4.6.1
Updating the Manager ID in Employee Profiles
4.6.2
Setting Up Processing Options for Update Manager ID (R09E140)
4.6.2.1
Values
4.6.2.2
Process
4.6.2.3
Select
4.6.3
Updating the Structure Type in Employee Profiles
4.6.4
Setting Up Processing Options for Update Employee Profile Structure Types (R09E0150)
4.6.4.1
Values
4.6.4.2
Process
4.6.4.3
Print
5
Entering Expense Reports
5.1
Understanding the Process for Entering Expenses
5.1.1
Enter Expenses Manually
5.1.2
Import Expenses from a Spreadsheet
5.1.3
Use the Credit Card Interface
5.2
Entering Expense Reports
5.2.1
Understanding the Expense Report Entry Process
5.2.1.1
Travel Advance Feature
5.2.1.2
Summary Receipts
5.2.1.3
Expenses Split Among Multiple Entities
5.2.1.4
Allowable and Unallowable Expenses
5.2.1.5
Warning and Error Messages
5.2.1.6
Record Reservation
5.2.2
Forms Used to Enter Expense Reports
5.2.3
Setting Up Processing Options for Expense Report Entry (P09E2011)
5.2.3.1
Defaults
5.2.3.2
Dates
5.2.3.3
Exchange Rate
5.2.3.4
Policy
5.2.3.5
Message
5.2.3.6
Time Entry
5.2.3.7
Auditor
5.2.3.8
Job Cost
5.2.3.9
Credit Card Expense
5.2.4
Entering Expense Reports
5.2.5
Adding Expenses to an Expense Report
5.3
Importing Expense Reports
5.3.1
Understanding the Import Process
5.3.1.1
Summary Receipts and Split Charge to Entities
5.3.2
Prerequisite
5.3.3
Forms Used to Import Expenses
5.3.4
Importing Expenses from a Spreadsheet
5.4
Using the Credit Card Interface
5.4.1
Understanding the Credit Card Interface for Entering Expense Reports
5.4.1.1
Applying Credit Card Transactions to the Expense Report
5.4.2
Forms Used for the Credit Card Interface
5.4.3
Setting Up Processing Options for Credit Card Expenses (P09E150)
5.4.3.1
Versions
5.4.3.2
Edits
5.4.4
Updating Credit Card Expenses
5.4.5
Applying Credit Card Expense to the Expense Report
6
Auditing Expense Reports
6.1
Understanding the Expense Report Audit Process
6.1.1
Verifying Receipts Received
6.1.2
Auditing Expense Reports
6.1.3
Resetting the Expense Report Status
6.1.4
Record Reservation
6.2
Auditing an Expense Report
6.2.1
Forms Used to Audit Expense Reports
6.2.2
Setting Processing Options for the Auditor's Workbench (P09E115)
6.2.2.1
Edits
6.2.2.2
Defaults
6.2.2.3
CC Expenses
6.2.2.4
Versions
6.2.3
Auditing Expense Reports
6.2.4
Resetting the Status of an Expense Report
7
Revising and Approving Expense Reports
7.1
Revising Expense Reports
7.1.1
Understanding Expense Report Revisions
7.1.1.1
Printing Expense Reports
7.1.1.2
Deleting Expense Reports
7.1.2
Forms Used to Revise Expense Reports
7.2
Approving Expense Reports
7.2.1
Understanding the Expense Report Approval Process
7.2.1.1
Multiple Approvals
7.2.1.2
Mobile Enterprise Applications for Expense Report Approval (Release 9.1 Update)
7.2.2
Forms Used to Approve Expense Reports
7.2.3
Approving an Expense Report
8
Reimbursing Employee Expenses
8.1
Understanding the Reimbursement Process
8.1.1
Reviewing Reimbursement Entries
8.2
Reimbursing Employee Expenses
8.2.1
Running the Expense Report Reimbursement Program
8.2.2
Setting Up Processing Options for Expense Report Reimbursement (R20110)
8.2.2.1
Defaults
8.2.2.2
Mode
8.2.2.3
G/L Defaults
8.2.2.4
Voucher
8.2.2.5
Payroll
8.2.2.6
Advances
8.2.2.7
MBF Version
9
Purging Credit Card Transactions
9.1
Understanding the Process to Purge Credit Card Transactions
9.2
Purging Credit Card Transactions
9.3
Setting Processing Options for Credit Card Expense Purge (R09E151)
9.3.1
Select
9.3.2
Print
A
Mapping to the Credit Card Transaction Interface Table
A.1
Mapping Credit Card Transaction Information
A.1.1
Required Fields
A.1.2
Optional Fields That Appear on Forms
A.1.3
Optional Fields for Reporting Purposes
A.1.4
Fields Updated by the System
A.1.5
Fields Reserved for Clients
A.1.6
Fields Reserved for Future Use by the JD Edwards System
A.1.7
Adjust Spot Rate for Default Conversion Method
B
JD Edwards EnterpriseOne Expense Management Reports
B.1
JD Edwards EnterpriseOne Expense Management Reports: A to Z
B.2
JD Edwards EnterpriseOne Expense Management Reports: Selected Reports
B.2.1
R09E126 - Expense Reports by Employee
B.2.2
R09E127 - Expense Reports by Manager
B.2.3
R09E128 - Expense Report History
B.2.4
R09E127 - Open Expenses Report
B.2.5
Setting Processing Options for Open Expenses (R09E129)
B.2.5.1
Aging
B.2.5.2
Currency
B.2.6
R09E130 - Expenses by Business Unit Report
B.2.7
Setting Processing Options for Expenses by Business Unit (R09E130)
B.2.7.1
Select
B.2.7.2
Currency
B.2.8
R09E131 - Expenses by Supplier Report
B.2.8.1
Data Selection
B.2.9
Setting Processing Options for Expenses by Supplier (R09E131)
B.2.9.1
Select
B.2.9.2
Currency
Glossary
Index
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