Enter the date on which the funds are to be deposited into the employees' bank accounts. The system uses this date when creating the Auto Deposit Workfile.
The default value for the Auto Deposit Date field is either the system date or the date that the system calculates from the payment offset. You can override the payment date by entering a value in this field.
Enter the date that the payment will be issued. This date relates to a payroll check, an interim payment, a bank automatic-deposit advice slip, a payslip (cash), or a claim reimbursement. The default value for the Check Date field is either the system date or the date that the system calculates from the payment offset. You can override the payment date by entering a value in this field.
This date must meet these criteria:
The payment date must be greater than or equal to the ending date.
Payment dates must be in ascending sequence throughout the year.
If an ending date or check date for one period overlaps the ending date or check date for another pay period, the system displays an error message when you click OK. You can either change the information so that no dates overlap, or override the error. To override a conflicting date error, on some forms you can select the row that is in error, and then select Clear Date Edit from the Row menu.
Enter the last day of a processing period (pay period, month, quarter or year).
If an ending date or check date for one period overlaps the ending date or check date for another pay period, the system displays an error message when you click OK. You can either change the information so that no dates overlap, or override the error.
To override a conflicting date error, select the row that is in error, and then select Clear Date Edit from the Row menu.
Enter the actual gross pay amount for an employee. This amount is different from the distributed gross pay amount used for labour distribution. See data item DPAY.
On Work Order Time Entry, use this field to record miscellaneous pay for an employee, such as piece rate bonus.
Enter the employee's federal marital status from the 668-W form. Marital Status will be automatically copied from the employee master if it is not entered. This code is used in the computation of all tax levy deductions.
Enter the code that identifies a group of employees for whom you are processing payroll. Use this ID to process each step of the payroll cycle.
This code is also used to identify the interim ID that you select when you enter interim payments.
Enter the report version to run. This can be the version of the program that you are assigning to the specific payroll cycle step. You should use a consistent naming convention if you are processing multiple versions for more than one pay cycle step. For example, if you process three versions of each pay cycle step, you might name the three versions for each pay cycle step:
MULTI1
MULTI2
MULTI3
Enter the tax type code, which indicates the type of payroll tax being processed. This is a user-defined code (UDC) (07/TX). To set up state minimum wage amounts, you must enter MW in this field. To do so, you must first add MW to UDC 07/TX. However, you should not change the codes and definitions that are provided with the software.
Tax Area and Work Tax Area and Resident tax Area
Enter the code that identifies a geographical location and the tax authorities for an employee work site or the employee's residence, including employee and employer statutory requirements. This location is also used to identify the location and the tax authorities for U.S. unemployment or Canadian employment insurance rates. In the Vertex payroll tax calculation software, the tax area code is synonymous with GeoCode. To determine the valid codes for the location, refer to the documentation for the tax calculation software that you are using.
Enter the version to use. The version is a user-defined set of specifications that control how applications and reports run. You use versions to group and save a set of user-defined processing option values and data selection and sequencing options. Interactive versions are associated with applications (usually as a menu selection). Batch versions are associated with batch jobs or reports. To run a batch process, you must select a version.