This chapter contains the following topics:
Section 9.2, "Working With VAT on Invoices and Receipts for Russia"
Section 9.4, "Generating Amount Difference Invoices for Russia"
Section 9.5, "Working with Sales Order Management Processes for Russia"
Section 9.7, "Working With Adjustments for Invoices (Release 9.1 Update),"
Section 9.8, "Working With Correction Invoices (Release 9.1 Update),"
Section 9.9, "Working With Correction Invoices for Sales Orders (Release 9.1 Update),"
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Note: The JD Edwards EnterpriseOne system does not support the generation of the Purchase Book report. References to the report in this section exist to inform you of the tasks that you need to perform to generate records that you can include in your own custom program. |
You print transfer orders when you transfer stock from one company branch to another branch of the company. When you complete a transfer order, the system creates a sales order for the transferring branch and creates a purchase order for the receiving branch.
In Russia, the purchase order created by the transfer must show the company as the supplier of the purchase order so that the Purchase Book report for Russia shows the company as the supplier. For example, if Branch A of Company XYZ transfers stock to branch B of Company XYZ, the purchase order and the records printed in the Purchase Book report must show Company XYZ as the supplier.
To use the company of the transferring branch as the supplier when you create transfer orders:
Set up your system to process transfer orders.
Set up your user ID to use Russian localization by entering RU (Russia) in the Localization Country Code field in the User Profile Revisions program.
Use version ZJDE0007 (Transfers) of the Sales Order Entry (P4210) program to enter the transfer order. On the Sales Order Detail Revisions form, enter the branch/plant number of the company in the From Branch/Plant field and the receiving branch's branch/plant number in the To Branch/Plant field.
The system will retrieve the address book information for the company and use that information as the supplier information in the Purchase Book report.
This section provides overviews of value-added taxes (VAT) in sales order transactions in Russia, posting invoices and prepayments, VAT on dispatch, and the VAT Accrual on Sales program; lists prerequisites, and discusses how to:
Run the VAT Accrual on Sales program.
Set processing options for VAT Accrual on Sales (R74R2018).
Set processing options for Prepayment VAT Setup (P74R3100).
Russian regulations require that companies use the accrual method for VAT processing. The accrual method requires that VAT be calculated at the time of revenue recognition. The Russian regulations do not specify when revenue recognition occurs. In the JD Edwards EnterpriseOne system, it is assumed that revenue recognition occurs when you run the Sales Update program for sales transactions or enter an invoice in the Standard Invoice Entry program (P03B2002) for accounts receivable transactions.
Some localization processes for posting accounts receivable transactions were changed due to the new Russian regulations requiring companies to use the accrual method of accounting for VAT.
Russian invoices that include VAT are processed by the standard software. There are no localizations for posting Russian invoices.
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Note: The JD Edwards EnterpriseOne system does not support generating the Purchase Book report. |
The system writes records for the AA and CA ledgers for foreign currency transactions.
The system uses the Unapplied Case Tax Code (74R/UT) user-defined code (UDC) table to determine the GL offset account to use for journal entries. If the appropriate values are not set up in this UDC table, the system updates the batch status to E (error). The system writes records to the Prepayment Header Tax File (F74R310) and Prepayment Detail Tax File (F74R311) tables. The system also uses the processing option values that you set up in the Prepayment VAT Setup program (P74R3100). The system reads the values in the Prepayment VAT Setup program when you run the General Ledger Post program.
You can use the records in the F74R310 and F74311 tables to generate data for the your own custom programs for the purchase and sales book reports.
This table shows the prepayment transactions that you should include in the your custom programs to generate the purchase and sales book reports:
| Sales Book | Purchase Book |
|---|---|
Prepayment transactions included in this book are:
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Prepayment transactions included in this book are:
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When you work with prepayments, the system calculates and posts VAT amounts according to defined tax rate /areas and generates the corresponding journal entries. Afterwards, when you apply an unapplied cash/bank receipt to an invoice, the system reverses the transaction. You must include these transactions in the custom program that you create to report sales book and purchase book transactions.
The system uses the Unapplied Receipt account to create the journal entry for unapplied VAT receipt. However, it enables the user to set up a different account for unapplied VAT receipts. This has an impact in the system when the account is credited or debited. The prefix for this AAI is configurable.
This table describes updates when you enter an unapplied receipt and post it with this configuration. The account you set up is displayed in bold:
| Document Type | Account | Debit | Credit | AAI |
|---|---|---|---|---|
| RC | Cash / Bank Account | 115 | ||
| AE | Unapplied Receipt | 115 | RC + Unapplied Receipt GLC | |
| VA | Unapplied VAT Receipt | 15 | XX + Unapplied Receipt GLC | |
| VA | Sales VAT Payable | 15 | RT + Tax Area GLC |
The XX indicates the configurable AAI prefix. See "Setting Processing Options for Prepayment VAT Setup (P74R3100)"
The following table describes updates when you apply an invoice to the unapplied receipt and post it, according to this configuration. The account you set up is displayed in bold:
| Document Type | Account | Debit | Credit | AAI |
|---|---|---|---|---|
| AE | Unapplied Receipt | 115 | RC + Unapplied Receipt GLC | |
| AE | Trade Accounts Receivable | 115 | RCTRAD | |
| VB | Sales VAT Payable | 15 | RT + Tax Area GLC | |
| VB | Unapplied VAT Receipt | 15 | XX + Unapplied Receipt GLC |
In the case of voiding the application, the system debits the unapplied VAT account with the invoice VAT amount. In the case of voiding a receipt, the system debits or credits the unapplied VAT account according to the calculated VAT amount.
Russian law states that VAT is payable on sales transactions when goods are dispatched (shipped). Often you recognize sales concurrently with the dispatch of goods. Sometimes, though, you might not recognize sales immediately upon dispatch; you postpone sales recognition.
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Important: You must create invoices so that they include only one VAT scenario (postponed or concurrent) for the sales order lines on the invoice. If an invoice includes sales order lines for both scenarios, the system might not process the lines correctly. |
Before you process sales transactions, you must set up your system so that the system can determine whether you recognize the sale concurrently with the shipment or whether you postpone the sales recognition. You set up your system by:
Setting up a constant.
Setting up sales order types and line types to use the concurrent or postponed method for sales recognition.
Setting up associations between the GL offset account for sales order line tax areas and the GL class codes for the Transit VAT account.
See Setting Up Your System to Process VAT in Russia
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Note: Create a credit memo to reverse VAT accruals. Do not use the Journal Entry (P0911) program to make adjustments to VAT accrual entries. |
This table shows the steps that you perform to work with VAT for sales transactions:
| Step | Description |
|---|---|
| 1. Run the Shipment Confirm (P4205) program. | You run this standard program for Russia. No localizations exist for the Shipment Confirm program. |
| 2. Run the Invoice Print (R42565) program. | The Invoice Print program calls the Invoice Print - Russia (R74R3030) program for Russian transactions. The Invoice Print - Russia program writes records to the Taxes by Sales Order Line (F702018) table to store tax amounts and tax accrual information by sales order line. Each sales order line in the F4211 table might have multiple related records in the F702018 table, as the system writes a record to the F702018 table for each tax code/tax type combination.
The Print Invoice program processes both domestic and foreign currency transactions for Russia. In final mode, the program saves tax amounts to the F702018 table and shows errors in the Work Center if the invoice is not printed. |
| 3. Run the VAT Accrual on Sales (R74R2018) program. | The VAT Accrual on Sales program selects lines to process from the F4211 table according to the processing option values and generates the general ledger entries for the VAT accrual amounts.
You run this program when you have transactions for which the VAT recognition is postponed. You do not need to run this program for transactions for with the sales recognition occurs concurrently with the shipment of goods. See Understanding the VAT Accrual on Sales Program (R74R2018). |
| 4. Run the Sales Update (R42800) program. | The Sales Update program generates general ledger entries for postponed and concurrent VAT amounts. When you run the Sales Update program for Russian transactions, the program generates the VAT amount. The system retrieves the DMAAI information from the constants, generates GL entries using the VAT amount calculated by the Invoice Print program, and updates the GL date and GL document key in the F702018 table. Errors generated by this process appear in the Work Center.
If there is no error and the program is run in final mode, the system:
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| 5. Run the General Ledger Post (R09801) program. | When you run the General Ledger Post program for Russian transactions, the program generates VAT amount GL entries for transactions for which the sales recognition is postponed.
If a sales order line type / line type combination was processed using the postponed method (as set up in the VAT Accrual on Sales Method Setup program), the system changes the credit account of the standard general ledger entry for the VAT amount; it uses the Transit VAT account instead of the VAT Payable account. Errors are shown in the Work Center. |
When you concurrently recognize sales with the dispatch of goods, the Russian localizations in the Sales Update program create additional journal entries to account for VAT.
This table shows sample entries for a transaction:
| Account | Debit Amount | Credit Amount | Source |
|---|---|---|---|
| Receivable | 1200 | Gross amount is generated by the General Ledger Post program. | |
| Revenue | -1000 | Taxable amount is generated by the Sales Update program. | |
| VAT Payable | -200 | Vat amount is generated by the General Ledger Post program. | |
| VAT Receivable | 200 | VAT amount is generated by the localizations in the Sales Update program using the DMAAI defined in the constants. | |
| Revenue | -200 | VAT amount is generated by the localizations in the Sales Update program using DMAAI 4230. |
To generate the required journal entries for sales transactions for which sales recognition is postponed, you must run the VAT Accrual on Sales program after running the Invoice Print program. The VAT Accrual on Sales program writes journal entries for the VAT amount to the Transit VAT and VAT Payable accounts as shown in this table:
| Account | Debit Amount | Credit Amount |
|---|---|---|
| Transit VAT | 200 | |
| VAT Payable | -200 |
The credit account to which the system writes is determined by the tax rate area of the sales order line. The account that the system debits is determined by the account set up in the Transit VAT Account Setup program.
When the sale is recognized, you run the Sales Update and General Ledger Post programs to create the required journal entries. The Sales Update and General Ledger Post programs include Russian localizations that create the appropriate journal entries.
This table shows an example of the entries created:
| Account | Debit Amount | Credit Amount | Source |
|---|---|---|---|
| Receivable | 1200 | Gross amount is generated by the General Ledger Post program. | |
| Revenue | -1000 | Taxable amount is generated by the Sales Update program. | |
| Transit VAT | -200 | VAT amount is generated by the General Ledger Post program. This entry reverses the amount written to the VAT Payable account by the VAT Accrual on Sales program. | |
| VAT Revenue | 200 | VAT amount is generated by the Russian localization in the Sales Update program. | |
| Revenue | -200 | VAT amount is generated by the Russian localization in the Sales Update program. |
The accrued tax is written to both the AA and CA ledgers for transactions in foreign currencies.
You run the VAT Accrual on Sales program to write the journal entries for accrued VAT when the sales recognition is postponed. When you run the program, the system:
Selects lines from the F4211 table according to the processing option values.
Uses the values in the F74R201 table to determine if the sales recognition for the transaction is concurrent or postponed.
If the transaction has a sales order type/sales order line type combination that is set up to use the concurrent method, the system disregards the transaction.
Verifies that the sales order line is invoiced.
If the line is not invoiced, the system generates an error for the line. Errors messages appear in the Work Center.
Uses the values in the Constants for Russian Localization (F74R020) table to determine the credit account and uses values in the Transit VAT Account Setup (F74R202) table to determine the debit account.
If the system cannot find the account setup, it issues an error. Errors messages appear in the Work Center.
When you run the VAT Accrual on Sales program in final mode and there are no errors, the system:
Generates G/L entries using the VAT amount calculated by the Invoice Print program and saved to the F702018 table.
Updates the G/L Date and G/L Documents fields in the F702018 table.
Updates the sales order line status according to the processing option values.
Before you complete the tasks in this section:
Set up Order Activity Rules statuses to include status updates when you run the VAT Accrual on Sales program.
The VAT Accrual on Sales program updates the activity rules according to the values in the processing options.
Set up your system to process VAT on sales.
See Understanding VAT Constants for Russia
See Setting Up the System to Work with VAT for Sales Transactions.
Select VAT Accrual on Sales (G74R42ACC), VAT Accrual on Sales.
Processing options enable you to specify default processing values.
Specify the beginning of a range of status codes in the F4211 table that the system uses to select the records to process.
Specify the end of a range of status codes in the F4211 table that the system uses to select the records to process.
Specify whether the values in the Status Code - From and Status Code - To processing options are the last status or next status. Values are:
1: Last status
2: Next status
Specify whether to run the report in proof or final mode. In final mode, the system updates tables. Values are:
Blank: Proof
1: Final
Enter a value that exists in the Activity/Status Codes (40/AT) UDC table to specify the next status code that the system writes for the records that it processes. The status that you enter overrides the next status that is set up in the Order Activity Rules.
Specify whether the system applies or suppresses a next status update. Values are:
Blank: Apply the next status
1: Suppress next status update
Specify the batch type that the system applies to the processed records.
Enter a value that exists in the Document Type (00/DT) UDC table to specify the document type that the system applies to the processed records.
Specify the date that the system writes as the G/L Date for the processed records. You complete either this processing option or the Select Date Value as G/L Date processing option.
Specify the type of date that the system uses for the G/L date. The system reads the date in the record for the type of date that you specify and writes it to the G/L Date field for the processed records. You complete either this processing option or the Specific Date as G/L Date processing option.
Values are:
1: Sales invoice. The system uses the sales invoice date for each record as the G/L date for the processed record.
2: Shipment date. The system uses the shipment date for each records as the G/L date for the processed record.
3: Execute date. The system uses the date that you run the VAT Accrual on Sales program as the G/L date for processed records.
Specify whether to summarize general ledger entries by invoice. Values are:
Blank: Do not summarize
1: Summarize
Set these processing options before you run the General Ledger Post program for sales or accounts receivable transactions.
Specify the document type that the system uses when it writes journal entries for the VAT reposting document. If you do not complete this processing option, the system uses document type VA.
Specify the document type that the system uses when it writes journal entries for a void of a VAT reposting document. If you do not complete this processing option, the system uses document type VB.
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Note: The JD Edwards EnterpriseOne system does not support the generation of the Sales Book report. |
Specify the date type that the system uses for invoices included in the VAT Sales Book.
Values are:
1: Voucher invoice date
2: Voucher G/L date
3: Service date
Enter the AAI prefix to use for unapplied receipt VAT account. The default value is RC.
This section provides an overview of invoice processing and discusses how to:
Run the Add Invoice - PO program (P7433B11).
Set processing options for Add Invoice - PO (P7433B11).
Enter additional information for invoices.
Add related invoices.
Set processing options for Print Invoice (R7430030).
Reprint invoices.
In addition to using the standard JD Edwards EnterpriseOne functionality to work with invoices, you can use country-specific software to:
Add additional information for invoices.
Specify whether the system enables or requires that you enter related invoices when you add credit notes or debit notes.
Print tax invoices.
Print amount difference invoices.
Reprint invoices.
The system launches the Invoice Related Information program (P74P3B02) when you select Regional Info from the Row menu on the Standard Invoice Entry form. You use this program to enter the shipment date and approval date for invoices.
The system launches the Invoice Related to CN/DN (P7430015) program from the Invoice Related Information form in the Invoice Related Information program. You use the Invoice Related to CN/DN program to enter one or multiple legal documents related to a debit note or credit note. The processing options that you specify in the Invoice Entry - PO program (P74P33B1) from the Accounts Receivable menu (G74P03B) determine if the system requires or enables you to enter related invoices, and the parameters for entering the related invoices.
You use the Invoice Entry - PO program (P74P33B1) to set additional processing options that the system uses to enable or disable an option to enter related invoices to credit notes or debit notes.
You must set up corresponding versions for the Standard Invoice Entry program and the Invoice Entry - PO program.
Use the Reprint Invoice program (P7430031) to reprint selected documents. When you reprint a document, the system prints the same legal number as used on the original legal document. When you select to reprint, the system verifies whether the record is included in the F7430030 table. If the record is not in the F7430030 table, the system adds the record to the table as well as to the F7430032 table.
See Reprinting Invoices.
You can generate tax invoices from the JD Edwards EnterpriseOne Accounts Receivable or JD Edwards EnterpriseOne Sale Order Management systems. You must print a tax invoice for VAT when you receive prepaid amounts (JD Edwards EnterpriseOne Accounts Receivable system), and print a tax invoice when you sell inventory items to customers (JD Edwards EnterpriseOne Sales Order Management system).
The Russian tax invoice includes information about the issuing company, customer, details of items, quantity, amount without tax, tax rate, tax amounts, amounts with tax, customer declaration number (for imported items), and others information. The system considers the customer billing instructions to determine how many copies of the report to print and if the customer allows consolidated invoices. The system uses data from the address book record for the footer section of the report.
The system produces the tax invoice when you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations and launches the Invoice Print - Russia program (R74R3030). The Invoice Print - Russia program assigns the legal number and produces the report. The system uses the legal numbering setup to determine the print format, attachments, and legal number to print for invoices.
If the value in the Localization Country Code field of the User Profile Revisions program (P0092) is set to RU (Russia), you can change the GL offset of an unposted invoice. If you attempt to change any other field for a printed invoice, the system issues an error message and does not save your changes.
| Form Name | FormID | Navigation | Usage |
|---|---|---|---|
| Work With Customer Ledger Inquiry | W03B2002A | Customer Invoice Entry (G03B11), Standard Invoice Entry | Select or review invoices. |
| Standard Invoice Entry | W03B11A | On the Work With Customer Ledger Inquiry form, click Add. | Enter invoices. |
| Invoice Related Information | W7430011A | After completing the Company and Address Number fields on the Standard Invoice Entry form, select Regional Info from the Form menu. | Enter additional information for invoices. |
| Invoices Related to DN/CN | W7430015A | On the Invoice Related Information form, select Invoice Related on the Form menu. | Enter one or more legal documents related to a credit or debit memo. |
| Change Invoice Related Information | W7430001A | On the Work With Customer Ledger Inquiry form, select a record and then select Regional Info from the Form menu. | Enter or modify the approval date of the information related to an invoice. |
| Work With Legal Documents Reprint | W74R30031A | On the Work With Customer Ledger Inquiry form, select a record and click Select, then select Reprint from the Row menu. | Select a document to reprint, and print the document. |
| Invoices Related to Sales Order | W7420015A | On the Customer Service Inquiry form, select a row and then click Select. Select Regional Info from the Form menu on the Sales Order Detail Revisions form. | Modify the information about a correction invoice that is related to a sales order. |
Select Accounts Receivable (G74R03B), Add Invoice - PO
Select Account Receivable menu (G74P03B), Invoice Entry - PO program (P74P33B1).
When you launch this program, you add or select a version. When you select a version, the system displays the processing options.
These processing options are used by the Standard Invoice Entry program (P03B11) to enable or disable an option to enter related invoices to credit notes or debit notes.
Enter 1 to require entry of the shipping date. Leave this option blank or enter 0 to allow, but not require, the entry of the shipping date.
Enter 1 to use invoice date for tax liability or enter 2 to use G/L date. Leave this field blank to use service date.
Specify the issue place for the legal document number.
Enter 1 to allow the entry of related invoices for a debit or credit note. Leave this processing option blank to not allow entry of related invoices.
Enter 1 to allow the entry of multiple related invoices for a credit or debit note. Leave this processing option blank to allow the entry of only one related invoice.
Complete this processing option if you entered 1 in the Related Invoices processing option.
Enter 1 to require the entry of a related invoice. If no related invoice is entered, the system displays an error message and does not allows the user to continue until a related invoice is entered.
Leave this processing option blank to have the system display a warning message when no related invoice is entered. The warning message allows the user to continue without entering a related invoice.
Enter 1 to allow the entry of a related invoice with a different address book number from the credit or debit note. Leave this processing option blank to have the system display an error message if the user enters a related invoice with a different address book number.
Enter 1 to allow the entry of a related invoice with a different issue place from the credit or debit note. Leave this processing option blank to have the system display an error message if the user enters a related invoice with a different issue place.
Access the Invoice Related Information form. On the Standard Invoice Entry form (P03B11), select Regional Info from the Form menu.
Enter the date on which the shipment to the customer is confirmed. The system updates the Sales Order Detail (F4211) table with this date.
Enter the date on which the invoice was approved.
Enter the date when you incurred Tax liability.
Access the Invoices Related to DN/CN form.
Enter the legal company to which you add related invoices. The value that you enter must exist in the F7400010 table.
Enter the legal document type of related invoices. The value that you enter must exist in the F7400002 table.
Enter the place of issue of the legal document to which you add related invoices. The value that you enter must exist in the F7400004 table.
Enter the legal number assigned to the invoice.
Enter the address number of the company to which you add related invoices.
Use these processing options to specify additional parameters for tax invoices that you print from the JD Edwards EnterpriseOne Accounts Receivable system.
Enter 1 to process records in final mode. Leave this processing option blank to process records in proof mode.
Enter D to print the invoice in domestic currency. If the invoice was entered in a foreign currency, enter F to print the invoice in the foreign currency.
Leave this processing option blank to automatically launch the Print Invoice - PO program (R7430030). Enter 1 to suppress the automatic launch of this program.
Enter 1 to print the attachment that you specified when you entered the invoice. Leave this processing option blank to suppress printing of the attachment.
Enter the contact information address number or leave this processing option blank to use legal document type option instead.
Access the Work With Legal Documents Reprint form.
On the Work With Customer Ledger Inquiry form, select a record and click Select, then select Reprint from the Row menu.
This section provides an overview of amount difference invoices and discusses how to:
Print amount difference invoices.
Set processing options for Generate Amount Differences Invoice (R74R3010).
You enter amount difference invoices when there is a difference in the exchange rate on the date that you enter an invoice and the date on which you pay the invoice. You run the Amount Difference Generation (R74R3010) program to generate invoices to account for the gain or loss. When you post the new invoice, the system writes the data to the F74R0018 table.
When you run the Amount Differences Generation program, the system generates invoices in the domestic currency, and:
Marks the invoices as paid.
Summarizes the lines by original document and tax area.
Shows the amount difference as either the gross amount or the taxable amount, depending on the processing options.
Generates entries to the F0911 table.
Select Accounts Receivable (G74R03B), Amount Difference Generation.
Processing options enable you to specify the default processing for programs and reports.
These processing options specify the mode in which the program is run as well as how the amount difference is used.
Enter 1 to process invoices in final mode. When you process in final mode, the system updates the F74R3B14 table. Leave this option blank to process invoices in proof mode.
Enter 1 to use the amount difference as the gross amount on the invoice. Leave this processing option blank to use the amount difference as the taxable amount on the invoice.
These processing options specify information that the system assigns to new invoices.
Specify the tax rate/area that the system uses for the new invoice. The value that you enter must exist in the F4008 table.
Specify the tax explanation code that the system uses for the new invoice. The value that you enter must exist in the Tax Explanation Codes (00/EX) UDC table.
Enter 1 to use the tax rate/area from the original invoice on the new invoice. Enter 2 to use the tax rate/area from the F03012 table on the new invoice. Leave this processing option blank to use the tax rate/area that you entered in the Tax Rate/Area processing option.
Enter a remark that the system prints on the invoice.
Specify the payment terms that the system uses for the invoice. The value that you enter must exist in the F0014 table.
Specify the payment instrument that the system uses for the invoice. The value that you enter must exist in the Payment Instrument (00/PY) UDC table.
Enter 1 to use the payment term and payment instrument from the original invoice for the new invoice. Enter 2 to use the payment terms and payment instrument from the F03012 table for the new invoice. Leave this processing option blank to use the payment term entered in the Payment Terms Code processing option and the payment instrument entered in the Payment Instrument processing option.
Specify the version of the Invoice Entry MBF Processing Options program (P03B0011) that the system uses when generating amount difference invoices. If you leave this processing option blank, the system uses version ZJDE0001.
These processing options specify how the system processes records.
Enter a remark that the system saves in the F0911 table.
Specify the version of the Journal Entry MBF Processing Options program (P0900049) that the system uses when generating amount difference invoices. If you leave this processing option blank, the system uses version ZJDE0001.
This processing option specifies the remark that the system prints on receipts.
Enter a remark that prints on the receipt.
This section provides overviews of sales order processes for Russia and the print process for legal documents, lists prerequisites, and discusses how to:
Set processing options for Invoice Print - PO (P7420565).
Set processing options for Sales Order - PO (P7424210).
This section provides an overview of sales order processes.
You use standard JD Edwards EnterpriseOne Sales Order Management to work with sales orders. You use country-specific programs to print legal documents. To work with sales orders for Russia, complete these tasks:
| Process | Description |
|---|---|
| Set processing options for the Sales Order - PO program (P7424210). | You set these processing options to specify additional parameters for the Sales Order Entry program (P4210). You must set up corresponding versions for P7424210 and P4210. |
| Enter sales orders. | You use the Sales Order Entry program (P4210) to enter sales orders. |
| Set processing options for the Print Invoice/Invoice Correction - PO program (P7420565). | You set these processing options to specify additional parameters for the Standard Invoice Print program (R42565). You must set up corresponding versions for P7420565 and R42565.
The system uses the additional parameters to print invoices, stock delivery notes, goods dispatch notes, and stock movement notes. |
| Set processing options for the Print Invoice - PO program (P74P565). | You set these processing options to specify additional parameters for the Standard Invoice Print program (R42565). You must set up corresponding versions for Print Invoice - PO program (P74P565) and Print Invoices program (R42565). |
| Search for sales order lines associated with a legal document number. | You use the Sales Legal Doc. Inquiry by Int. Doc (Sales Legal Document Inquiry by Internal Document) program (P7420001) to locate information about sales orders using the document type. |
| Search for invoices and shipment notes by sales order. | You use the Sales Legal Doc. Inquiry by Legal Number program (P7420002) to locate information about sales orders by using the legal document number. |
| Enter invoices related to credit or debit notes. | You use the Invoice Related to CN/DN Sales Order - COMM - 42 program (P7420015) to enter one or more legal documents that are related to a sales order. The system automatically calls the Invoice Related to CN/DN Sales Order - COMM - 42 program when you add credit or debit notes from the P4210 program. |
You must generate a tax invoice when you sell inventory items or services to customers. The system produces the tax invoice when you run the Print Invoices (R42565) program, or when you enter an invoice into the JD Edwards EnterpriseOne Accounts Receivable system. The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program, and launches the Invoice Print - Russia - SOP/AR program (R74R3030). This program assigns the legal number and produces the report.
You can set up customer billing instructions to allow consolidated invoices. If you do so, the system assigns one invoice number for all selected sales orders for the same customer. The system also summarized all lines with the same item number in one line if you set up the system to do so.
You set processing options for the Invoice Print - Russia - SOP/AR program by creating a version of the Print Invoice - PO program (P7420565) for tax invoices.
You produce the Stock Delivery Note report (R74R3032) to confirm shipment of goods to a customer. You can select multiple sales orders for which you print one stock delivery note. When you select multiple sales orders, the system assigns the same delivery number to each sales order if the customer bill instructions allow consolidated invoices. The system also summarized all lines with the same item number in one line if you set up this functionality.
To print the Stock Delivery Note report, you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program, and launches the Stock Delivery Note program. The Stock Delivery Note program assigns the legal number and produces the report.
You set processing options for the Stock Delivery Note program by creating a version of the Print Invoice - PO program (P7420565) for stock delivery note documents.
In some situations, you might ship goods without selling the goods. You produce the Goods Dispatch Note report (R74R3031) to confirm the shipment of materials to a contractor or to another business unit when the materials are shipped but not sold. You can select multiple sales orders for which you print one good dispatch note. When you select multiple sales orders, the system assigns the same delivery number to all sales order selected if the customer bill instructions allow consolidated invoices. The system also summarized all lines with the same item number in one line if you set up this functionality.
To print the Goods Dispatch Note report, you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program and launches the Goods Dispatch Note program. The Goods Dispatch Note program assigns the legal number and produces the report.
You set processing options for the Goods Dispatch Note program by creating a version of the Print Invoice - PO program (P7420565) for goods dispatch note documents.
The software provides a Stock Movement Note report (R74R3033) that a branch that is issuing a stock transfer generates. The software also provides a Stock Movement Note report (R74R6001) that the branch that is receiving a stock transfer generates.
For each transfer of merchandise and finished goods, both the sender and the receiver of the stock must produce a stock movement note to confirm the movement of the stock between warehouses or stock keepers. This means that when you transfer goods to another warehouse or other stock holding place, you must send a stock movement note with the goods to confirm that the stock left the location, and when you receive transferred goods, you complete a stock movement note to confirm that you received the goods.
The system provides two versions of the Stock Movement Note report: one each for outbound and for inbound transfers. The outbound version (R74R3033) is based on the F4211 table. When you print one stock movement note for multiple transfer orders, the system assigns the same delivery number to each transfer order if the customer billing instructions are set up to consolidate invoices. The system also consolidates all lines with the same item number into one line if you set up this functionality.
To print the Stock Movement Note report, you run the Print Invoices program (R42565). The Print Invoices program completes the validations and tax calculations. The system calls the version of the Print Invoice - PO program (P7420565) program that matches the version of the Print Invoices program, and launches the Stock Movement Note program, based on the version of the Print Invoices program that you specified. The Stock Movement Note program assigns the legal number and produces the report.
You set processing options for the Stock Delivery Note program by creating a version of the Print Invoice- PO program (P7420565) for stock delivery note documents.
When you print legal documents, the system uses the legal numbering setup to determine the print format, attachments, and legal number to print legal documents.
The system looks at the customer billing instructions to determine how many copies of the report to print and whether the customer enables consolidated invoices. The system also looks at the address book data for information to use for the footer section of the report.
You use the P7420565 program to set up versions for each of the legal documents that you print. You must also set up a corresponding version for each legal document type in the Print Invoices program (R42565). When you run the Print Invoices program, the system uses the document type that you specified in the processing options for the P7420565 program to determine which legal document to print.
The system prints:
Goods dispatch note.
Stock movement note (outbound).
Stock delivery note.
Invoices.
Use the Reprint Invoices program (P7430031) to reprint selected documents.
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Note: The program for printing legal documents (P7420565) appears on the Sales Order menus under these names:Print Invoice - PO. Print Stock Delivery Note - PO. Print Goods Dispatch Note - PO. Print Stock Movement Note - PO. |
When you run the P7420565 program in proof mode, you should set the processing options so that the system does not update accounts receivable tables and does not update the sales order status. In final mode, set the processing options so that the system updates accounts receivable tables and statuses.
When you set up legal documents, assign IN (invoice) as the document type group for invoices, specify that the system calculates and discriminates taxes, and specify that the system breaks on payment terms.
Additionally:
Assign SN (shipment note) as the document type group for goods dispatch notes and stock delivery notes, specify that the system calculates and discriminates taxes, and specify that the system not break on payment terms.
Assign SN (shipment note) as the document type group for outbound stock movement notes, and specify that the system not calculate taxes and not break on payment terms.
When you run the P7420565 program from the menu, you can choose an existing version from the Batch Versions form. If you select an existing version, the system displays a message after you click Select on Batch Versions and closes the program. If you select version ZJDE0001, you copy the version, name it, and set processing options that are saved for the new version.
Before you complete the tasks in this section:
Verify that the localization country code in the User Display Preferences is set to the appropriate localization code.
Verify that a version with the same name exists for program P7420565 and the Print Invoices (R42565) program for each legal document type.
Use these processing options to specify default values for Russia that the system uses when you run the Print Invoices (R42565) program to print legal documents. The programs are:
Print Invoice - PO.
Print Stock Delivery Note - PO.
Print Goods Dispatch Note - PO.
Print Stock Movement Note - PO.
Specify the legal document issue place. The value that you enter must exist in the F7400004 table.
Specify the document type that you use for the business purposes to identify invoices. The value that you enter must exist in the Document Type (00/DT) UDC table and should be the document type that you specified for invoices in the Legal Doc. Types Relationship program (R74R0003).
The document type that you specify must be different from the document type that you specify for the invoice document type in the Print Invoices program (R42565).
Specify the document type that you use for the business purposes to identify shipment notes. The value that you enter must exist in the Document Type (00/DT) UDC table and should be the document type that you specified for shipment notes in the Legal Doc. Types Relationship program (R74R0003).
Enter 1 to print in final mode. Leave this processing option blank to print in proof mode.
Enter 1 to summarize sales order lines by item. Leave this processing option blank to have the system print all sales order lines.
Leave this processing option blank to call the R74R3030 program automatically print the legal document. Generally, you leave this option blank. Enter 1 to suppress printing.
Enter the contact information address number or leave this processing option blank to use legal document type option instead.
Specify the unit of measure that the system uses to print the weight of the shipment. The value that you enter must exist in the Unit of Measure (00/UM) UDC table. If you do not complete this processing option, the system uses Item as the unit of measure.
Specify the unit of measure that the system uses to print the volume of the shipment. The value that you enter must exist in the Unit of Measure (00/UM) UDC table. If you do not complete this processing option, the system uses Item as the unit of measure.
Specify the last status code that invoices should have attained. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the invoice has not attained the status code that you specify, the system displays an error message.
If you leave this processing option blank, the system uses 931 as the last status code.
Specify the next status code to which invoices will be moved. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the invoice does not move to the status code that you specify, the system displays an error message.
If you leave this processing option blank, the system uses 831 as the last status code.
Specify the last status code that shipment notes should have attained. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the shipment note has not attained the status code that you specify, the system displays an error message.
If you leave this processing option blank, the system uses 932 as the last status code.
Specify the next status code to which shipment notes will be moved. The value that you enter must exist in the Activity/Status Codes (40/AT) UDC table. If the shipment note does not move to the status code that you specify, the system displays an error message.
If you leave this processing option blank, the system uses 832 as the last status code.
You use the standard Sales Order Entry (P4210) program to generate sales orders. Before you generate sales orders, you set the processing options for the Sales Order - PO (P7424210) program. This program exists solely to contain processing options. The system uses the processing options you set for the Sales Order - PO program as additional parameters for the Sales Order Entry program.
You must set up corresponding versions of the Sales Order - PO program and the Sales Order Entry program.
Specify whether the system enables the entry of related invoices for a debit or credit note. Values are:
Blank: Disallow the entry of related invoices.
1: Enable the entry of related invoices for a debit or credit note.
Specify whether the system enables the entry of multiple related invoices for a credit or debit note. Complete this processing option if you entered 1 in the Related Invoices processing option. Values are:
Blank: Enable the entry of only one related invoice.
1: Enable the entry of multiple related invoices for a credit or debit note.
Specify whether the system displays an error or warning message when no related invoice is entered. Values are:
Blank: Display a warning message when no related invoice is entered. The warning message enables the user to continue without entering a related invoice.
1: Display an error message and do not allow the user to continue until a related invoice is entered.
Specify whether the system allows the entry of a related invoice that has a different address book number from the credit or debit note. Values are:
Blank: Display an error message if the user enters a related invoice with a different address book number.
1: Allow the entry of a related invoice that has a different address book number from the credit or debit note.
This section discusses how to:
Search for sales orders by legal number.
Set processing options for Sales Legal Document Inquiry by Legal Number (P7420002).
Access the Sales Legal Document Inquiry by Legal Number form.
Processing options enable you to specify the default processing for programs and reports.
These processing options specify default values that the program uses when displaying information in the forms for the program.
Specify a legal document type that the system uses to select records to display in column 1 in the Sales Legal Document Inquiry by Legal Number form. The value that you enter must exist in the Legal Document Type Group (74/DG) UDC table.
Specify a legal document type that the system uses to select records to display in column 2 in the Sales Legal Document Inquiry by Legal Number form. The value that you enter must exist in the Legal Document Type Group (74/DG) UDC table.
Specify a legal document type that the system uses to select records to display in column 3 in the Sales Legal Document Inquiry by Legal Number form. The value that you enter must exist in the Legal Document Type Group (74/DG) UDC table.
These processing options specify the versions that the system uses when it displays forms after you use a Form or Row exit on the Sales Legal Document Inquiry by Legal Number form.
Specify the version of the Sales Order Entry (P4210) program that the system uses when displaying the Sales Order Header (W4210G) form. If you do not complete this processing option, the system uses version ZJDE0001.
Specify the version of the Sales Order Entry (P4210) program that the system uses when displaying the Sales Order Detail Revisions (W4210A) form. If you do not complete this processing option, the system uses version ZJDE0001.
Specify the version of the Customer Service Inquiry (P42045) program that the system uses when displaying the Dates (W42045G) form. If you do not complete this processing option, the system uses version ZJDE0001.
Specify the version of the Customer Service Inquiry (P42045) program that the system uses when displaying the Address Numbers (W42045F) form. If you do not complete this processing option, the system uses version ZJDE0001.
Specify the version of the Customer Service Inquiry (P42045) program that the system uses when displaying the Customer Service Inquiry (W4210E) form. If you do not complete this processing option, the system uses version ZJDE0001.
Specify the version of the Sales Order Entry (P4210) program that the system uses. If you do not complete this processing option, the system uses version ZJDE0001.
This section provides an overview of adjustments for invoices and correction invoices, and discusses how to:
Create, update or delete adjustments for invoices or correction invoices.
Print adjustment documents.
Set up processing options for the Adjustment Registration (P74R4201) program.
An adjustment is a legal document that companies generate to modify invoices or correction invoices previously issued with errors. This includes any type of errors except from item price or item quantity.
The adjustment invoice includes:
Invoice number and invoice date of the original invoice, as a reference.
Adjustment invoice number and adjustment invoice date in the header section.
To create adjustments for invoices or correction invoices, you use the following programs:
Adjustment to Invoice (P74R4201).
Invoice Print Russia - SOP/AR (R74R3030).
Correction Invoice Print - SOP/AR (R74R3034).
The system saves adjustment information in the following tables:
Adjustment Invoice Relationship in AR/SOP (F74R3037).
Adjustment Invoice Header Info in AR/SOP (F74R3038).
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Note: The system does not update the original sales order or invoice with the adjustment modifications. The adjustments are just used for printing purposes. |
| Form Name | Form ID | Navigation | Usage |
|---|---|---|---|
| Work With Original/Correction Invoices | W74R4201A | Russian Accounts Receivable (G74R03B), Adjustment to Invoice, or Russian Sales Order (G74R42), Adjustment to Invoice. | Review invoices and correction invoices. |
| Adjustment Inquiry | W74R4201B | On the Work With Original/Correction Invoices form, select Adj Inquiry from the Form menu. | Review adjustments for invoices and correction invoices. |
| Work With Adjustment Invoice | W74R4201C | Select any record from the Work With Original/Correction Invoices form and click the Select button. | Select, print, add or delete adjustment to invoices. |
| Adjustment Revisions | W74R4201D | Select any record from the Work With Adjustment Invoice form and click the Select button, or click the Add button. | Create, review or update an adjustment. |
Access the Adjustment Revisions form.
You can create adjustments for invoices or correction invoices that were previously printed. You can update or delete existing adjustments provided that they were never printed before.
The system retrieves the original or correction invoice information from the Legal Document Header table (F7430010).
When creating an invoice or correction invoice adjustment, you can modify the following information:
Supplier name and address
Supplier phone
Supplier tax ID
Shipper name and address
Consignee address
Consignee phone
Customer name and address
Customer phone
Customer tax ID
You cannot modify any of the following fields:
Reporting Company Address
Business Unit - Shipper
Consignee - Ship To
Customer Address Number
The system saves the adjustment information into the following tables:
Adjustment Invoice Relationship in AR/SOP (F74R3037).
Adjustment Invoice Header Info in AR/SOP (F74R3038).
On the Work With Adjustment Invoice form, select an adjustment record that was not printed before. Select Adj Image Print from the Row menu.
The system writes a new record in the Legal Document Header table (F7430010) and assigns the adjustment legal number to the record in the Adjustment Invoice Header Info in AR/SOP table (F74R3038). To assign the adjustment number, the system uses the next numbering scheme that is used for invoices or correction invoices, depending on the original document type.
If the adjustment corresponds to an original invoice, the system calls the Print Invoice Russian SOP/AR (R74R3030) program. If it corresponds to a correction invoice, the system calls the Correction Invoice Print - SOP/AR (R74R3034) program.
To reprint an adjustment, use the Reprint Invoice (P7430031) program.
Processing options enable you to specify default processing values.
Specify the document type that you use for the business purposes to identify adjustments. Enter a value from the Document Type (00/DT) UDC table to associate a document type to the internal number for adjustments. The system uses this value to create print information.
This section provides an overview of correction invoices and discusses how to associate credit or debit notes to original invoices generated in the accounts receivable module.
A company creates a correction invoice if the contract conditions change or an invoice presents errors related to amounts in invoice lines.
To create correction invoices in the accounts receivable module, you use the following programs:
Standard Invoice Entry / Regional Info (P03B11).
Correction Invoice Print - SOP/AR (R74R3034).
The system saves the data regarding the relationship between the original invoice and the correction invoice in the Credit Note - Invoice Relationship into A/R Module (F7430015) table.
If the invoice amount was USD 1300.00 and you must correct it to USD 1500.00, you create a new invoice for USD 200.00.
If the invoice amount was USD 1300.00 and you must correct it to USD 1200.00, you create a new invoice for USD -100.00.
| Form Name | Form ID | Navigation | Usage |
|---|---|---|---|
| Work With Customer Ledger Inquiry | W03B2002A | Customer Invoice Entry (G03B11), Standard Invoice Entry | Select invoices. |
| Standard Invoice entry | W03B11A | Select any record from the Customer Ledger Inquiry form and then click the Select button. | Create or review an invoice. |
| Invoice Related Information | W7430011A | On the Standard Invoice Entry form, select Regional Info from the Form menu. | Review or modify invoice related information. |
| Invoices Related to DN/CN | W7430015A | On the Invoice Related Information form, select Invoice Related from the Form menu. | Associate credit or debit note to original invoice. |
| Change Invoice Related Information | W7430001A | On the Work With Customer Ledger Inquiry form, select a record and then select Regional Info from the Form menu. | Enter or modify the information related to a posted invoice. |
Enter a credit or debit note using the standard software.
Access the Invoices Related to DN/CN form to associate the correction invoice to the original invoice.
The system saves this association into the Credit Note - Invoice Relationship into A/R module (F7430015) table.
If the original invoice is already posted, the related document shows the following error: "Posted invoices cannot be changed".
When working with posted invoices, you must relate the credit or debit note to legal invoices using the following navigation:
Enter the Work With Customer Ledger Inquiry form.
Select Regional Info for the CN/DN selected to access the Change Invoice Related Information form.
Select Invoice Related form exit to access Invoices Related to DN/CN form.
Enter one or more legal documents related.
Access the Legal Documents Print UBEs & Versions (P7430024) program. Define a version for R74R3034 to print correction invoices.
Run the Correction Invoice Print SOP/AR (R74R3034) program.
For each invoice line with corrections, the report includes the following sublines:
Before correction: displays quantity and price of original invoice.
After correction: displays quantity and price after correction invoice.
To surcharge: displays the surcharge quantity and price in the case of positive corrections.
To reduction: displays the quantity and price to deduct in the case of negative corrections.
In the lower section, the report includes:
Total for surcharge: displays the total surcharge amount for the correction invoice.
Total for reduction: displays the total reduction amount for the correction invoice.
This section provides an overview of correction invoices and discusses how to associate credit or debit notes to original sales orders generated in the sales order management module.
A company creates a correction invoice if the contract conditions change or an invoice presents errors related to quantity or unit prices in sales order lines.
To work with corrections in the sales order management module, you use the following programs:
Sales Order Entry / Credit Memo (P4210).
Sales Update (R42800).
Invoice Print (R74R3030).
Correction Invoice Print - SOP/AR (R74R3034).
The system saves the data regarding the relationship between the original invoice and the correction invoice in the Credit Note - Invoice Relationship into A/R Module (F7430015) table.
The original order included 10 units of item A, with a unit price of USD 130.00, making an extended price of USD 1300.00. You must change the quantity to 12 units of item A. You create a new order of 2 units of item A, with a unit price of USD 130.00, making an extended price of USD 260.00.
The original order included 10 units of item A, with a unit price of USD 130.00, making an extended price of USD 1300.00. You must change the quantity to 7 units of item A. You create a new order of -3 units of item A, with a unit price of USD 130.00, making an extended price of USD -390.00.
The original order included 10 units of item A, with a unit price of USD 130.00, making an extended price of USD 1300.00. You must change the unit price for unit A to USD 150.00. You create a new order of -10 units of item A, with a unit price of USD 130.00, making an extended price of USD -1300.00, and 10 units of item A, with a unit price of USD 150.00, making an extended price of USD 1500.00.
| Form Name | Form ID | Navigation | Usage |
|---|---|---|---|
| Credit Orders From History - Customer Service Inquiry | W4210E | Additional Order Processes (G4212), Credit Orders From History | Select or review sales orders. |
| Credit Orders From History - Sales Order Detail Revisions | W4210A | Select any record from the Customer Service Inquiry form and then click the Select button, or click the Add button. | Review or modify a sales order. |
| Credit Orders From History - Work With Sales Ledger Inquiry | W42025A | On the Sales Order Detail Revisions form, select Credit Memo from the Form menu. | Associate credit or debit note to a sales order. |
| Invoices Related to Sales Order | W420015A | On the Sales Order Detail Revisions form, select Regional Info from the Form menu. | Associate credit or debit note to invoice. |
Enter a credit or debit note using the standard software.
You can associate sales orders by any of the following ways:
Create a credit/debit note using the P4210 application. Access the Work With Sales Ledger Inquiry form to associate the credit or debit note to the original sales order.
Select an existing credit/debit note using the P4210 application. Access the Invoices Related to Sales Order to associate it to the original document.
Run the Sales Update (R42800) program for both the original sales order and its related credit/debit note.
The system saves this association into the Credit Note - Invoice Relationship into A/R module (F7430015) table.
Run the Print Invoices (R42565) program.
The system calls a different program depending on the document type:
In the case of an original invoice, the system calls the Print Invoice Russian SOP/AR (R74R3030) program.
In the case of a correction invoice, the system calls the Correction Invoice Print - SOP/AR (R74R3034) program.
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Note: At this point, if the correction is not properly associated to the corresponding original document, the system displays an error message and does not enable you to print the legal document. |