Skip Headers

Oracle U.S. Federal Financials Implementation Guide
Release 12.1
Part Number E13455-04
Go to Table of Contents
Contents
Go to previous page
Previous
Go to next page
Next

Budget Execution Setup

Overview

Defining Budget Levels

You can establish budget level hierarchies, specify document numbering schemes, and indicate whether workflow functionality is to be used for document routing in the Define Budget Levels window. As long as the budget levels remain constant from year to year, this setup task does not have to be repeated annually.

Defining Budget Users

You can enable security for accessing and entering budgetary information in the Define Budget Users window. Budget level access can be set for each user, access rights granted to each user, and different access rights granted for transactions at different budgetary levels.

Defining Budget Distributions

You can establish the Accounting Flexfield segments to which each fund is distributed at each budget level in the Define Budget Distributions window. Budget distributions can also be referred to as the limitation of a fund. Each fund value must be set up in the Define Budget Distributions window.

Defining Budget Transaction Types

You can establish different budget transaction types to be used with the transaction type in the Define Budget Transaction Type window. For appropriation transactions, you can also identify advance and transfer transaction types.

Prerequisites

Before setting up budget execution, you must:

Defining Budget Levels

To define budget levels, navigate to the Define Budget Levels window.

The following table describes selected fields on the Define Budget Levels window.

Define Budget Levels Window Description
Field Name Description
Level Number; must be a unique value; indicates the hierarchical order of the budget level
Description Budget level name
Entry Automatic or manual numbering system

Note: If you select Manual, Next Number is disabled.

Type Alphanumeric or numeric numbering types

Note: If Automatic is selected in the Entry field, the Type field defaults to Numeric and cannot be updated; the Next Number field can be updated.

Next Number Required when you select Automatic Entry and Numeric Type; enter only positive numbers
Freeze Freezes selections on the window; you cannot edit frozen budget levels

Note: The Freeze check box relates to budget levels only; users receive a message if budget levels are not frozen.

Workflow Enables budget execution approval workflow functionality; you can enable or disable anytime. Re-verification of Define Budget Users setup is recommended.

Defining Budget Users

The Define Budget Users window enables transaction entry, modification, and approval based first on the user security group and then the access rights granted for each budget level. Users defined as a Group Superuser can approve transactions created by users belonging to any security group.

Note: You can define a user only under one security group.

To define budget users, navigate to the Define Budget Users window.

The following table describes selected fields on the Define Budget Users window, General tab.

Define Budget Users Window Description, General Tab
Field Name Description
Security Group Security group name, which is usually descriptive of the group, such as a department name or supervisor’s name
Description Security group text description
User Name User names set up by the system administrator
From Highest budget level to which user has access

Note: The access rights only apply to the budget levels to which the user has access.

Note: The budget levels entered in the From and To fields indicate the range of budget levels to which the user has access. For example, if five budget levels are defined on the Define Budget Levels window and the user is given access from Budget Level 2 to Budget Level 4, the user has access to Budget Levels 2, 3, and 4, but not 1 or 5.

To Lowest budget level to which user has access to
View Enables user to view budget data in user’s security group for applicable levels
Modify Enables user to view and modify budget data in user’s security group for applicable levels
Approve If selected, indicates document owner can approve budget execution transactions for the budget access levels
Group Superuser Enables user to view, modify, and approve budget data in any security group for applicable levels

The following table describes selected fields on the Define Budget Users window, Document Routing tab.

Define Budget Users Window Description, Document Routing Tab
Field Name Description
Default Approver Default approver must be specified if the document owner does not have authority to approve budget execution transactions for the budget access levels.
Change Forward To If selected, users can change the approver in the Approve Document window. If deselected, default approver is used and the Forward check box in the Approve Document window is not enabled.

Defining Budget Distributions

To define budget distributions navigate to the Define Budget Distributions window.

The following table describes selected fields on the Define Budget Distributions window.

Define Budget Distributions Window Description
Field Name Description
Treasury Symbol Derived from Appropriation Parameters window.
Fund Value Derived from Appropriation Parameters window.
Category Derived from Appropriation Parameters window.
Freeze Definition If selected, you cannot modify Budget Distributions fields.

Note: To modify Segments and Default Values once Freeze Definition is selected, first deselect Freeze Definition.

Budget Level Budget level name.

Note: The first budget level is mandatory. Only levels lower than the lowest previously selected level are displayed in the list of values. If the level chosen skips a level, the level that is skipped is subsequently excluded from the list of values.

Segments Indicates whether the values for the Segments of the accounting flexfield are enterable or derived. If derived, indicates where the values are derived.
For the first budget level, the values are E (Entry) and D (Default). For all other budget levels, there is an additional value of P (Previous Level). Values can be entered by the user for segments with E. Segments with D and P are defaulted with a value and the default value cannot be changed. If the value is D, the default is derived from the Default Values field on this window. If the value is P, the default is derived from the From Distribution (distribution of the previous level)

Note: The balancing and natural account segments are not included.

Defining Budget Transaction Types

To define budget transaction types, navigate to the Define Budget Transaction Types window.

The following table describes selected fields on the Define Budget Transaction Types window.

Define Budget Transaction Types Window Description
Field Name Description
Rollup Type Indicates if transaction type is subset of appropriation, deferral, rescission, or warrant

Note: Rollup Type is enabled and required when the budget level is appropriation or the first budget level.

Legislation Indicator Legislation indicator. Valid values include Appropriation Act, Continuing Resolution, Supplemental Appropriation, and Authorization Act/Other. If the rollup type is Warrant, the legislation indicator is not applicable.
Transfer If selected, indicates that transaction type records an appropriation transfer that involves another federal agency; applicable for the first level only.
Advance If selected, signifies the transaction type captures appropriation advances; applicable for first level only
Public Law Code Specific public law code related to appropriation. If selected, the Public Law Code field in the Enter Appropriations window becomes required.
Sub-Type Required If selected, indicates that a transaction sub-type is required when this transaction type is selected in the budget transaction window.
Enabled If selected, indicates that a transaction type is available for entry in the budget transaction window.
Accounts Opens the Accounts window. The Accounts window allow users to enter the natural account values for the transaction type record that is selected. This setup is used in the seeded account derivation rules.
Default If you select, the subtype will default on the Budget Execution transaction windows.
Accounts The natural account values for the trx subtype

Related Topics

Oracle U.S. Federal Financials Setup Overview.

Treasury Account Codes Setup.

Federal Account Symbols Setup.

Appropriation Parameters Setup.

Defining Budget Users.

Defining Budget Distributions Procedure.

Defining Budget Transaction Types Procedure.

Create Additional Users.