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Oracle Labor Distribution User Guide
Release 12.1
Part Number E13525-08
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Oracle Labor Distribution User Guide

Contents

Title and Copyright Information

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Preface

Oracle Labor Distribution

Product Overview

Setting Up Oracle Labor Distribution

Overview
Labor Distribution Setup Checklist
Labor Distribution Setup Steps

System Administration Setup

Overview
System Administration Setup Checklist
System Administration Setup Steps
Configuring Values for Labor Distribution

Labor Scheduling Setup

Definition
Overview
Process
Setting Up Organization Suspense Accounts Procedure
Organization Suspense Accounts Window Description
Setting Up Organization Default Labor Schedule Procedure
Organization Default Labor Schedule Window Description
Setting Up Organization Default Accounts Procedure
Organization Default Accounts Window Description
Setting Up Elements Imported Procedure
Elements Imported Window Description
Setting Up Global Element Override Procedure
Global Element Override Window Description
Setting Up Element Groups Procedure
Element Groups Window Description
Setting Up Payroll Sources Procedure
Payroll Sources Window Description
Setting Up Begin Date Auto-fill Parameters Procedure
Begin Date Auto-fill Parameters Window Description
Setting Up End Date Auto-fill Parameters Procedure
End Date Auto-fill Parameters Window Description
Setting Up Clearing Account Procedure
Clearing Account Setup Window Description

Labor Encumbrance Setup

Definition
Overview
Process
Setting Up Encumbrance Payroll and Assignment Selection Procedure
Encumbrance - Payroll and Assignment Selection Window Description
Setting Up Default Encumbrance End Date Procedure
Encumbrance - Default Encumbrance End Date Window Description
Setting Up Encumbrance Element Selection Procedure
Encumbrance - Element Selection Window Description
Setting Up Creation Options for GL Procedure
Encumbrance - Creation Options for GL Window Description

Expenditure Type and Natural Account Auto-Population Setup

Definition
Overview
Process
References
Setting Up Autopop Segment Procedure
Auto-Population Segment Definition Window Description
Setting Up Lookup Procedure
Lookups (Auto Lookups) Window Description
Defining Expenditure Type Auto-Population Rules Procedure
Auto-Fill Expenditure Types Window Description
Define Rule Window Description
Defining Natural Account Auto-Population Rules Procedure
Auto-Fill Natural Account Window Description
Setting Up Bypass Expenditure Types Procedure
Bypass Expenditure Types Window Description
Setting Up the Bypass Natural Account Procedure
Bypass Natural Account Window Description

Labor Scheduling Procedures

Definition
Overview
Process
Prerequisites
Creating and Updating Labor Schedules Procedure
Labor Scheduling Window Description
Schedule Lines Window Description
Viewing Labor Schedule Lines Procedure
Schedule Summary Window Description
Monthly Schedule Summary Window Description
Payroll Period Schedule Summary Window Description

Import Payroll Transactions Procedures

Definition
Overview
Prerequisites
Importing Payroll Transactions Procedure
Rolling Back Oracle Payroll Import Procedure

Create Distribution Lines Procedures

Definition
Overview
Creating Distribution Lines Procedure
Rolling Back Distribution Lines Procedure
Setting Up a Generic Excess Salary Account
Setting Up Salary Cap Rates
Setting Up Project Overrides
Setting Up an Organization Excess Salary Account

Summarize and Transfer Payroll Distributions Procedures

Definition
Overview
Process
Prerequisites
Summarizing and Transferring Payroll Distributions Procedure
Recovering the Summarize and Transfer Payroll Distributions Procedure

Archive and Retrieve Distributions History Procedures

Definition
Overview
Archiving and Retrieving Distributions History Procedures
Generating Archive History Report Procedure

Non-Oracle Payroll Interface Procedures

Definition
Overview
Process
Prerequisites
Maintaining Non-Oracle Payroll Interface Procedure
Maintain Non-Oracle Payroll Sublines Window Description, Payroll Period, Name, Source Tab
Maintain Non-Oracle Payroll Sublines Window Description, Element, Earned, Check Date Tab
Maintain Non-Oracle Payroll Sublines Window Description, Amt, Dly Rate, Salary, D/C Flag Tab
Maintain Non-Oracle Payroll Sublines Window Description, Subline Start End Dates, FTE Tab
Rolling Back Non-Oracle Payroll Procedure

Pre-generated Distribution Lines Interface Procedures

Definition
Overview
Process
Prerequisites
Importing Pre-generated Distribution Lines Procedure
Maintain Pre-generated Distribution Lines Window Description, Payroll Name, Period, Element Tab
Maintain Pre-generated Distribution Lines Window Description, Pay Source, Dist Amt, D/C Flag Tab
Maintain Pre-generated Distribution Lines Window Description, GL Account Tab
Maintain Pre-generated Distribution Lines Window Description, Project, Task, Award Tab
Maintain Pre-generated Distribution Lines Window Description, Expenditure Organization, Type Tab
Running the PSP: Archive Pre-Gen Distribution Interface Process
Running the PSP: Retrieve Pre-Gen Distribution Interface Process

Distribution Adjustments Procedures

Definitions
Overview
Actual and Adjusted Distributions
Distribution Adjustments
Features
Process
Prerequisites
Configuration
Adjusting Distributions Procedure
Distribution Adjustments Window Description
Approving the Distribution Adjustments Workflow Procedure
Summarizing and Transferring Adjustments Procedure
Restarting Summarize and Transfer Adjustments Procedure
Generating Distribution Adjustment Register Report Procedure

Labor Encumbrance Processes and Reports Procedures

Definition
Overview
Processes
Review Posted Encumbrance Reports
Prerequisites
Summarizing and Transferring Encumbrances Procedure
Recovering the Encumbrance Summarize and Transfer Process
Archiving Encumbrance Lines Procedure
Retrieving Encumbrance Lines Procedure
Generating Suspense Charge Encumbrance Report
Generating Encumbrance History by Award Report
Generating Encumbrance History by Organization Report
Generating Organization Default Usage Encumbrance Report
Generating Assignments Processed by Create and Update Encumbrance Lines Report
Creating, Updating, and Liquidating Encumbrances

Effort Reporting Procedures

Definition
Overview
Effort Reporting Process
Purging the Create Effort Report Process Run
Handling Errors and Warnings in Create Effort Report Process
Effort Report Workflow Approval Process
Superseding Employee Effort Reports
Rollback Effort Report
Importing Additional Effort Report Details
Defining Custom Approval Types
Effort Report Monitor

Reports Procedure

Definition
Overview
Generating Employees Using Default Labor Schedules Report Procedure
Printing Options Window Description
Generating Employee Labor Schedule Report
Employee Labor Schedules Report Description
Generating Organization Default Labor Schedule Report
Generating Default Account Report Procedure
Generating Suspense Account Report Procedure
Generating Distribution Adjustment History by Employee Report Procedure
Generating Distribution History by Project Report Procedure
Generating Distribution History by Award Report Procedure
Generating Distribution History by Organization Report Procedure
Creating a Parameter Set

Reconciliation and Control Reports Procedures

Definition
Overview
Process
Generating Reconciliation and Control Reports Procedure

Labor Distribution Process

Definition
Oracle Labor Distribution Process Flow Diagram
Oracle Labor Distribution Process

Scheduling Hierarchy Process

Definition
Process
Scheduling Hierarchy Process Diagram

Labor Encumbrance Process

Definition
Labor Encumbrance Process Flow Diagram
Labor Encumbrance Process
Labor Encumbrance End Date Scenarios Diagram

Data Entry Validations Process

Overview
Data Entry Validations

Effort Calculation Process

Definition
Process

Distribution Adjustments Approval Notification Workflow Process

Overview
The PSP Distribution Adjustments Approval Item Type
Distribution Adjustments Approval Workflow Diagram
Distribution Adjustments Approval Workflow Process
Customizing Distribution Adjustments Approval Workflow Process

Labor Distribution Navigation Paths

Navigation

Distribution and Configuration Options

Overview
Payroll Distribution Process
Configuration Options
Case 1 Diagram
Case 2 Diagram
Case 3 Diagram
Case 4 Diagram

Labor Distribution Accounting Example

Definition
Payroll Balancing Overview
Labor Costing Example

Non-Oracle Payroll Interface Table

Non-Oracle Interface Table Field Description Table
Non-Oracle Interface Table Population Rules

Pre-generated Interface Table

Pre-generated Interface Table Field Description Table
Pre-generated Interface Table Population Rules

Multiple Organizations Compliance in Oracle Labor Distribution

Definition
Overview
User Procedures

Glossary

Index