To Create a Standalone Appointment

Perform the following steps:

1. Choose File -> New -> Appointment.

2. Enter the appointment details in the Appointment tabbed section. The following table describes the elements in the Appointment tabbed section:

   Element	Description
   Summary	Type a short description of the appointment.
   Location	Type the location of the appointment.
   Start time	Use these drop-down combination boxes to specify the appointment start date and time.
   End time	Use these drop-down combination boxes to specify the appointment end date and time.
   Globe button	To specify a time in a different time zone, click on the globe button to the right of the drop-down combination boxes. Click on the map in the Select a Time Zone dialog to select a time zone, or select a time zone from the drop-down list, then click OK.
   All day event	Select this option to create an all-day appointment.  To create an appointment of shorter duration, deselect this option.
   Details text box	Type the details of the appointment.
   Classification	Select one of the following options:  Public: Select this option to enable other users on your network to see all details of this appointment in your schedule. Private: Select this option to specify that other users on your network cannot see any details of this appointment in your schedule. Confidential: Select this option to allow other users on your network to see only that this appointment is in your schedule. The other users cannot see the appointment details.
   Show Time As	Select one of the following options:  Free: Select this option to indicate to other users on your network that you are free to attend another meeting during the time specified for this appointment. Busy: Select this option to indicate to other users on your network that you are not free to attend another meeting during the time specified for this appointment.
   Categories and text box	Type the category name to assign a category to this appointment. If you want to assign more than one category, separate the categories with a comma.  Alternatively, click on the Categories button. Use the Edit Categories dialog to select a category.

3. To schedule an alert to remind you about the appointment, click on the Reminder tab. The following table describes the elements in the Reminder tabbed section:

   Element	Description
   Basics	Displays the date, start time, and end time of the appointment.
   Display a Message	Select one of the following alert types from the drop-down list:  Display a message Play a sound Run a program Send an Email
   Time-units spin box	Use the spin box to specify the number of time units.
   minute(s)	Select one of the following time-unit types from the drop-down list:  minute(s) hour(s) day(s)
   before	Select one of the following options from the drop-down list:  before after
   start of appointment	Select one of the following options from the drop-down list:  start of appointment end of appointment
   Options	Click on the Options button to display an Alarm Options dialog. For more information about the Alarm Options dialog, see Alarm Options Dialog.
   Alarm list	This element displays a list of the alarms that are set for the currently selected appointment.
   Add	Click Add to add the specified alarm to the Reminders list.
   Remove	Click Remove to remove the selected alarm from the Reminders list.

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   Note –

   Email and Calendar uses time zone settings from various sources. In each of these sources, the time zones must be set to the same value for reminders to function correctly. For more information about how to set time zones, see Setting Calendar and Tasks Preferences.

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4. To save the appointment, choose File -> Save.

   To save the appointment and then close the Appointment window, choose File -> Save and Close.

   To save the appointment in a file, choose File -> Save As to display the Save as window. Type the filename, then click OK.

   To close the Appointment window without saving the appointment, choose File -> Close.

5. To preview the details of the appointment, choose File -> Print Preview.

   To print the details of the appointment, choose File -> Print.

Alarm Options Dialog

Use the Alarm Options dialog to specify additional options for an alarm. The following table describes the elements in the Alarm Options dialog: