To Add a Contact

Perform the following steps:

1. Choose File -> New -> Contact. A Contact Editor window is displayed.

2. Enter the contact details in the General tabbed section. The following table describes the elements in the General tabbed section:

   Element	Description
   Full Name	Type the full name of the contact.   Alternatively, click on the Full Name button. Use the Full Name dialog to create the full name of the contact.
   Job title	Type the job title of the contact.
   Organization	Type the organization to which the contact belongs.
   File as	Use the drop-down list to select how to file the contact in your list of contacts. The options in the drop-down list are generated from the full name that you enter.
   Business, Home, Business fax, Mobile	Use these elements to enter the telephone numbers of the contact, and other information.   Select the category of information that you want to enter from the category drop-down list to the left of the text box. For example, to enter the business telephone number of the contact, select Business from the drop-down list. To enter the pager number of the contact, select Pager, and so on. Type the contact information for the category that you selected in the text box.
   Primary email	Type the primary email address for the contact.  To enter another email address, select Email 2 or Email 3 from the category drop-down list to the left of the text box. Type the other email address for the contact in the text box.
   Wants to receive HTML mail	Select this option if this contact wants to receive email in HTML format. If you do not select this option, when you send email in HTML format to this contact, Email and Calendar converts the email to plain text format.
   Business	Select the category of address that you want to enter from the category drop-down list to the left of the address text area. For example, to enter the home address of the contact, select Home from the drop-down list.
   Address field	Enter the address of the contact.   Alternatively, click on the Address button. Use the Full Address dialog to create the full address of the contact.
   This is the mailing address	Select this option to use the address in the address field as the mail address for the contact.
   Web page address	Enter a URL for a web page for the contact in the field. Click on the connect button to open the specified URL in the default web browser.
   Categories	Type the categories to which the contact belongs in the text box. If you type more than one category, separate the categories with a comma.  Alternatively, click on the Categories button. An Edit Categories dialog is displayed. To select a category, click on the check box for the category to display a check mark. To add a new category, click on the Edit Master Category List button. An Edit Global Category List dialog is displayed. Click on the text area at the top of the category list, type the name of the new category, then press Return. To delete a category, select the category, then click on the Remove button. Click Close to close the Edit Global Category List dialog. Click OK to put the information from the Edit Categories dialog into the text box in the General tabbed section, and close the dialog.

3. To enter more contact details, click on the Details tab. The following table describes the elements in the Details tabbed section:

   Element	Description
   Department	Type the department in which the contact works.
   Office	Type the office in which the contact works.
   Profession	Type the profession of the contact.
   Manager's name	Type the name of the manager of the contact.
   Assistant's name	Type the name of the assistant to the contact.
   Nickname	Type the nickname of the contact.
   Spouse	Type the name of the spouse of the contact.
   Birthday	Use the drop-down combination box to specify the date of the birthday of the contact.
   Anniversary	Use the drop-down combination box to specify the date of the wedding anniversary of the contact.
   Notes	Type any other information that you want to add for the contact.

4. To enter free or busy information, or other calendar information for the contact, click on the Collaboration tab. The following table describes the elements in the Collaboration tabbed section:

   Element	Description
   Public Calendar URL	Enter a URL that you can access to view the public calendar information for the contact. Click on the connect button to open the specified URL in the default web browser.
   Free/Busy URL	Enter a URL that you can access to view the free or busy information for the contact. Click on the connect button to open the specified URL in the default web browser.

5. To save the contact, choose File -> Save.

   To save the contact and then close the Contact Editor window, choose File -> Save and Close.

   To save the contact as a Vcard-format file, choose File -> Save As to display the Save Contact as VCard window. Type the filename, then click OK.

   To close the Contact Editor window without saving the contact, choose File -> Close.

6. To print the details of the contact, choose File -> Print.

In Phone List and By Company views, you can add a contact directly into the contacts window. To add a contact in these views, click on the Click here to add a contact area, then enter contact information in each of the available fields.