Using the Personal Calendar Folder

A calendar that is stored on a Java System Calendar Server functions in a similar way to a calendar stored locally, as described in Chapter 6, Using Calendar. There are some differences, as described in this section:

• Every event in a Java System Calendar Server calendar is a meeting, which includes schedule and invitation data as well as time, recurrence, and reminder data.

• The reminder feature for calendars stored on a Java System Calendar Server works in the same way as the reminder feature for local calendars, except as follows:

  • For security reasons, you can send an email message as a reminder for Java System Calendar Server meetings, but not for locally stored calendars.

  • The Java System Calendar Server stores a maximum of one reminder per meeting. Locally stored meetings can have one of each supported reminder type.

  • If you create a reminder and then change the meeting time for a meeting stored on a Java System Calendar Server, the reminder does not adjust automatically. You must delete the old reminder then create a new reminder.

• When you use the Java System Calendar Server calendar to create a meeting, attendees with a Java System Calendar Server account receive their meeting invitation in their Personal Invitations folder. If you enter an email address that is not associated with an account on the Java System Calendar Server server, that attendee receives an email notification of the event.

• When you modify or delete a series of appointments, or an appointment within a series of appointments, in a Java System Calendar Server calendar, Email and Calendar displays a Question dialog when you save the changes. Select one of the following options in the Question dialog, then click OK:

  • This Instance Only: Select this option to delete only the selected appointment.

  • This and Future Instances: Select this option to delete the selected appointment and all future appointments in the series.

  • All Instances: Select this option to delete all appointments in the series.

Free or Busy Information and the Directory Server

You can publish the free or busy information for an account, so that other users on the network can consult the schedule for that account when they want to organize a meeting.

To take advantage of free or busy information, and other Calendar Server features, use the Sun Java System Directory Server where possible. Alternatively, copy cards from the directory server to your local address book. Contact cards that come from the server have a special attribute that identifies that they have calendars on a Calendar Server. Cards that you create might appear identical to cards from the server. However, cards that you create function by email address only, and are not identified and integrated into the Calendar Server system.