102 Automatic Receipts Processing - Processing Options

This chapter contains these topics:

102.1 Auto Cash Processing - Load Bank Tape (P03551)

Processing Option Processing Options Requiring Further Description
TAPE DEVICE AND LIBRARY:  
1. Enter the tape device name.

(Default is TAP01)

 
2. Enter the Data File Library to be used for the load of the F03551 file.

(Default is *LIBL)

 
JOURNAL ENTRY CREATION:  
3. Enter '1' to create a single Journal Entry for each deposit item.

Leave blank to create a summarized Journal Entry that includes all deposit items.

 

102.2 Speed Cash Receipts Entry (P03122)

Processing Option Processing Options Requiring Further Description
PRE-LOADED HEADER VALUES:  
1. Any values entered into the following options will be loaded into the fields upon entry into the program:

G/L Bank Account

Default Company

Selection Option

Reason Code

 
EDITING OPTIONS:  
2. Enter a '1' to defer validation of values until the batch is processed.

Leave blank to validate transactions when Enter is pressed.

 
LEDGER LOAD OPTIONS:  
3. Enter a '1' to display only approved items.  
4. Enter a '1' to summarize pay items by document (when in document sequence) or due date and document (when in due date sequence).

Leave blank to display each pay item separately.

 
5. Enter a '1' to sequence ledger by document number.

Leave blank to sequence by due date. (If a due date is specified in the selection window, it will always sequence by due date.)

 
JOURNAL ENTRY CREATION:  
6. Enter '1' to create journal entries in detail (one entry per deposit item).

Leave blank to create summary journal entries.

 
EXCHANGE RATE:  
7. Enter '1' to protect the Exchange Rate field.

If left blank, the Exchange Rate will not be protected.

 

102.3 Batch Cash Entry (P03121)

Processing Option Processing Options Requiring Further Description
DEFAULT PROCESSING:  
1. Enter the default Cash Receipt Type of Input Code to be used.

I = Invoice

B = Balance Forward

U = Unapplied Cash

 
INPUT OPTIONS:  
2. Enter '1' if data is to be input through the use of an optical reader.  
3. Enter '1' if the receipt amount is to be keyed in rather than scanned. (Use only if option 2 is '1'.)  
G/L ENTRIES:  
4. Enter '1' to create G/L entries in detail (one entry for each deposit item).

If left blank, G/L entries will be created in summary.

 
FIELD CLEARING CONTROL:  
5. Enter a '1' to retain the entered value in each field after acceptance of each transaction:

Receipt Number

Receipt Date

Type Input Code

Customer Number

Company

Bank Transit Number

Customer Bank Account

Remark

Statement Number

Purchase Order

Purchase Order Type

Currency Code

Exchange Rate

Mode (F)

Document Company

Reference

Reason Code

 
EXCHANGE RATE:  
6. Enter a '1' to protect the Exchange Rate field.

If left blank, the Exchange Rate will not be protected.

 

102.4 A/R Batch Cash (P03550)

Processing Option Processing Options Requiring Further Description
DEFAULT PROCESSING:  
1. Enter '1' to force an Unapplied Cash application if Invoice Match fails.  
2. Enter the default G/L date to use if the Receipt G/L date is blank.

(Lock-Box Transactions Only.)

 
3. Enter a '1' to process all discounts.

If left blank, the cut-off date entered below will be used.

If this is populated with a 1, all discounts are taken regardless of Discount Due Date.
4. Enter the cut-off date for discounts.

If left blank, the current date will be used.

If the above processing option is blank, then a cut-off date is used to determine if a discount will be allowed. The discount will be taken if the discount due date is after the date specified in the processing option.)
5. Enter a '1' to reduce the discount taken when the applied amount is more than the discounted amount. If the applied amount is more than the gross amount, no discount will be taken.

(This applies to Direct Match only.)

Direct Match means the pay item SFX has been specified in the F0312 record. If the pay item is not specified in the F0312 record this processing option is ignored.
6. Enter a '1' to take the discount on a partial receipt. (Direct Match only) Direct Match means the pay item (SFX) has been specified in the F0312 record. If the pay item is not specified in the F0312 record this processing option is ignored.
7. Enter the SHORT account id of the default G/L Bank Account to use when the Receipt Bank Account is left blank.

Leave blank to use the AAI Bank Account as default Bank Account.

 
8. Enter a miscellaneous address number to use when the Receipt address is left blank.

Leave blank to force rework of miscellaneous receipts.

 
9. Enter the default company number to use when the Receipt company number is left blank.

(Lock-Box Transactions Only)

 
10. Enter the default Auto Cash algorithm to use if the Receipt transaction type is left blank and both the Customer Master and Company Constants default algorithms are blank.  
11. Enter a '1' to process Balance Forward, Statement Match and Reference Match in DESCENDING Net Due Date order (LIFO).

If left blank, these will be processed in ASCENDING date order (FIFO).

 
INVOICE MATCH ALGORITHMS:  
12. Enter the order in which invoice matching algorithms should be used.

Leave blank to ignore an algorithm.

Match on single pay item

Match on all pay items

Match on contiguous pay items

Apply to pay items in order

Match on any combination of items

Note: These algorithms will not be used if the Pay Item is specified on the receipt.

 
OVERRIDE OPTIONS:  
13. Enter '1' to override company number using the company number of the matching invoice. This will overlay both the default company number and the company number of the receipt record.  
14. Enter '1' to override the G/L Bank Account using the AAI Bank Account for the Receipt company. This will override both the default Bank Account and any Bank Account entered in the Receipt record.  
AUTOMATIC WRITE-OFF OPTIONS:  
15. Enter the maximum amount for automatic write-offs.

Leave blank to prohibit automatic write-offs.

 
16. Enter the adjustment Reason Code to use for automatic write-offs.  
17. Enter the maximum amount for CREDIT write-offs.

Leave blank to prohibit automatic credit write-offs.

 
18. Enter the adjustment Reason Code to use for automatic credit write-offs.  
MANUAL WRITE-OFFS:  
19. Enter maximum amount for Manual Write-Offs.

Leave blank to prohibit Manual Write-Offs.

 
20. Enter maximum CREDIT amount for Manual Write-Offs.

Leave blank to prohibit Manual Write-Offs.

 
ADDITONAL UPDATE OPTIONS:  
21. Enter '1' to automatically update the Bank Transit Number file.  
OPTIONAL EDITS:  
22. Enter a '1' to only allow payment of invoices with a pay status of 'A' (approved).