This chapter contains the topic:
From Accounts Receivable (G03), enter 27
From A/R Advanced and Technical Operations (G0331), choose Update A/R from Address Book
Each transaction in the A/R ledger includes:
Customer alpha name
Customer alternate payer address number
Parent company address number
Address book category codes (1-10)
You run this program before you print statements or run Credit Analysis Refresh. If you change the parent number and do not run Update A/R from Address Book, your A/R statements might not be correct due to duplicate credit/cash records for each of the different parent numbers.
Depending on the size of your A/R Ledger table (F0311), run Update A/R from Address Book after work hours. Run Update A/R from Address Book frequently to ensure that the A/R Ledger contains up-to-date information.
The following example illustrates the problems you might encounter if you change parent numbers and do not run Update A/R from Address Book.
On June 1, your company, Model Company, sends invoice 4455 to A&B Electric Motor Service (A&B) for 150.00. A&B, customer number 4006, is an individually owned company not associated with any parent or child company.
On June 10, you assign A&B Electric Motor Service the parent address of 5709, Erickson Electric.
On June 15, Model Company sends invoice 5683 to A&B Electric Motor Service.
If you do not run Update A/R from Address Book before you process statements, and you process them by parent company, two invoices for A&B will appear on two separate statements.
You can use Update A/R from Address Book to globally update the A/R category codes in the A/R ledger (F0311). This program will update the A/R ledger with the Address Book category codes (AC01 - AC10) with values from the Address Book file (F0101). If you do not want to have one or more of these category codes updated when this program is run, you must protect the fields from update in the processing options.