34 Work with Unprocessed Items

This chapter contains these topics:

When processing batch receipts, there might be items that the system cannot process. For example, you might have designated a receipt to be applied to an invoice, but there is no associated invoice number in the A/R ledger. You must revise unprocessed items to update the A/R Ledger table (F0311).

34.1 Reviewing Unprocessed Items

Navigation

From Accounts Receivable (G03), choose Automatic Receipts Processing

From Automatic Receipts Processing (G0313), choose Rework Unprocessed Items

You can review two levels of information when working with unprocessed items. You can:

  • Review a list of unprocessed batches

  • Review detail within a batch

34.1.1 Reviewing a List of Unprocessed Batches

When you review unprocessed items that might need to be updated, you can display a list of batches based on your user ID, a batch number, a date range, and so on.

To review a list of unprocessed batches

On Rework Unprocessed Items

Figure 34-1 Rework Unprocessed Items screen

Description of Figure 34-1 follows
Description of "Figure 34-1 Rework Unprocessed Items screen"

Display all batches for all users, or complete any of the following fields to limit the information displayed:

  • User ID

  • Batch Number

  • Batch Date From

  • Batch Date Thru

34.1.2 Reviewing Detail within a Batch

In addition to reviewing a list of unprocessed batches, you can review transaction detail within a specific batch of receipts. For example, you might want to review the number of unprocessed receipts within a batch and the total gross amount of the batch.

To review detail within a batch

On Rework Unprocessed Items

  1. Display the appropriate list of batches.

  2. Choose the Detailed Batch Review option next to the appropriate batch to access Unprocessed Item Review.

Figure 34-2 Unprocessed Item Review screen

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Description of "Figure 34-2 Unprocessed Item Review screen"

34.2 Changing Unprocessed Items

You can change or "rework" various information on an unprocessed item. For example, you might want to change a G/L date or a bank account number that was entered incorrectly in the Batch A/R Cash Application table (F0312).

When you change an unprocessed item, it no longer appears on Unprocessed Item Review.

To change an unprocessed item

On Rework Unprocessed Items

  1. Display the appropriate list of batches.

  2. Choose the Detailed Batch Review option next to the appropriate batch to access Unprocessed Item Review.

  3. On Unprocessed Item Review, choose the Work Unprocessed Items option next to the appropriate receipt number to access Cash Receipts Entry.

    Figure 34-3 Receipts Entry screen

    Description of Figure 34-3 follows
    Description of "Figure 34-3 Receipts Entry screen"

  4. On Cash Receipts Entry, make the necessary changes to the unprocessed item.

    You cannot change the following information:

    • Receipt/Item Number

    • Receipt/Item Amount

34.2.1 What You Should Know About

Topic Description
Reviewing open items You can review open items and choose the invoice or pay item to apply the receipt to. To do so, review the type of input code that the system displays and change it if necessary.

If no open items exist to apply the receipt to, the system automatically creates an RU (unapplied receipt) document.

Reworking unprocessed items automatically You can also rework unprocessed items automatically. To do so, correct the error at the batch level and run one of the rework versions of the Process Batch Receipts program.

For example, you might want to rework a batch of unprocessed items if a processing option was incorrectly set for the Process Batch Receipts program. After you correct the appropriate processing option, the system corrects the entire batch when you process batch receipts again.


34.3 Reviewing Batch Receipts Activity

Navigation

From Accounts Receivable (G03), choose Automatic Receipts Processing

From Automatic Receipts Processing (G0313), choose Batch Receipts Activity Register

To review your batch receipts activity, run the Batch Receipts Activity Register program.

Reviewing batch receipts activity consists of:

  • Reviewing the bank deposit journal

  • Reviewing receipt application activity

Two versions of the Batch Receipts Activity Register report are available:

  • Bank Deposit Journal

  • Receipt Application Activity Report

The difference between the two versions is the data selection. Do not change the data sequence on either version.

34.3.1 Reviewing the Bank Deposit Journal

To review a list of all unprocessed items in the Batch A/R Cash Application table (F0312), run the Bank Deposit Journal version. This lists the items that are not approved for posting.

Figure 34-4 Check Deposit Register report

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Description of "Figure 34-4 Check Deposit Register report"

34.3.2 Reviewing Receipt Application Activity

To review all processed items in the following tables, run the Receipt Application Activity version:

  • Batch A/R Cash Application

  • A/R Ledger

Figure 34-5 Batch Receipts Activity Register report

Description of Figure 34-5 follows
Description of "Figure 34-5 Batch Receipts Activity Register report"