36 Set Up Messages

This chapter contains these topics:

Setting up both the print message and item note are the same. This chapter shows you how to set up a print message. An easy and efficient method for setting up a print message is to choose an existing message as a base and modify the description and text. Using a base message is also helpful when you need to define the same message or note in multiple languages.

36.1 Setting Up Messages

You can define two types of messages throughout JD Edwards World systems:

  • Print messages, which are messages that you attach to different document types, customers, or suppliers

  • Item notes, which are messages that you attach to items

36.1.1 What You Should Know About

Topic Description
Displaying messages You can display:

  • Print messages or item notes

  • Current messages

  • All messages, including those that have expired

  • Messages for a specific language
Printing messages To print a message, you can select an existing version from the versions list or create your own version.
Deleting messages Before you delete a message, consider the following:

  • If you delete a message in a specific language, the system deletes only that message. No other languages are affected.

  • If you delete the base message, the system deletes all messages that are related to the base message.

  • The system removes the message code, detail information, and text lines from the text tables.

36.2 Defining a Message

From Inventory Management (G41), enter 29

From Inventory System Setup (G4141), choose Print Message Revisions

To define a message using a base message

On Print Message Revisions

Figure 36-1 Print Message Revisions screen

Description of Figure 36-1 follows
Description of "Figure 36-1 Print Message Revisions screen"

  1. Enter 2 (Details) in the following field next to the appropriate message:

    • Option

    Figure 36-2 Text Detail Revisions screen

    Description of Figure 36-2 follows
    Description of "Figure 36-2 Text Detail Revisions screen"

  2. On Text Detail Revisions, use Action Code of A to add a new text message or Action Code of C to change an existing message. Then change the following fields, and press Enter:

    • Print Message

    • Description

    • Effective From

    • Effective Thru

    • Print Before

To define a new message

On Print Message Revisions

  1. Enter 1 (Text) in the following field:

    • Option

    Figure 36-3 Print Message Revisions screen

    Description of Figure 36-3 follows
    Description of "Figure 36-3 Print Message Revisions screen"

  2. On Text Messages, enter the text for the message.

Field Explanation
Print Message A user-defined code (system 40/type PM) that represents a predefined message set up on Print Message Revisions. You can print the message on sales orders, purchase orders, and so forth.
Description A user-defined name or remark.
Effective From The date on which a transaction, text message, contract, obligation, or preference becomes effective.
Effective Thru The date on which a transaction, text message, agreement, obligation, or preference has expired or been completed.
Print Before A one-character code that indicates whether the print message/item note text prints before or after the detail line on the order. The default is to print after the detail line.

To define a base message in another language

On Print Message Revisions:

  1. Enter 2 (Details) in the following field next to the appropriate message:

    • Option

    Figure 36-4 Text Detail Revisions screen

    Description of Figure 36-4 follows
    Description of "Figure 36-4 Text Detail Revisions screen"

  2. On Text Detail Revisions using Action Code of A, change the following fields, and press Enter:

    • Language

    • Print Message

    • Description

    • Effective From

    • Effective Thru

To define a new message in another language

On Print Message Revisions

  1. Complete the following field:

    • Language

  2. Enter 1 (Text) in the following field:

    • Option

    Figure 36-5 Print Message Revisions screen

    Description of Figure 36-5 follows
    Description of "Figure 36-5 Print Message Revisions screen"

  3. On Text Messages, enter the text for the message.

Field Explanation
Language A user-defined code (system 01/type LP) that specifies a language to use in forms and printed reports.

If you leave the Language field blank, the system uses the language that you specify in your user preferences. If you do not specify a language in your user preferences, the system uses the default language for the system.

Before any translations can become effective, a language code must exist at either the system level or in your user preferences.

36.2.1 What You Should Know About

Topic Description
Messages in other languages You can use any base message that you create as a "template" for the same message in other languages. Also, you can use the same message code for all languages.

See Also:

36.3 Defining Print Information for Messages

From Inventory Management (G41), enter 29

From Inventory System Setup (G4141), choose Print Message Revisions

To define print information, complete the following tasks:

  • Define documents on which to print messages

  • Define document type exceptions

36.3.1 Defining Documents on Which to Print Messages

From Inventory Management (G41), enter 29

From Inventory System Setup (G4141), choose Print Message Revisions

You must define the documents on which to print messages. For example, you might print special delivery instructions on every work order.

You can specify a program for each type of print message.

To define documents on which to print messages

On Print Message Revisions

  1. Enter 3 (Documents) in the following field next to the appropriate message:

    • Option

    Figure 36-6 Print Message Revisions screen

    Description of Figure 36-6 follows
    Description of "Figure 36-6 Print Message Revisions screen"

  2. On Document Selection, complete the following field:

    • Y/N

Field Explanation
Y/N This flag indicates whether or not the print message/item note text should print on a specific report. Valid values are:

Y – Yes, the text will print on the report

N – No, the text will not print on the report

36.3.2 What You Should Know About

Topic Description
New print programs To display new print programs on Document Selection, you must set them up in the user-defined code (system 40/type OR). Additionally, you must customize these programs to recognize the Y/N field in Document Selection.
Printing item notes You cannot define individual print programs for item notes. All item notes print on all documents.

36.3.3 Defining Document Type Exceptions

From Inventory Management (G41), enter 29

From Inventory System Setup (G4141), choose Print Message Revisions

Sometimes a print program generates a document that is used for multiple purposes. For example, you can use the Purchase Order Print program to print both purchase orders and other documents such as blanket orders and sales bids. In this example, you might have a message that you only print on blanket orders. For each print program, you can define the document types that exclude messages.

To define document type exceptions

On Print Message Revisions

  1. Enter 3 (Documents) in the following field next to the appropriate message:

    • Option

    Figure 36-7 Print Message Revisions screen

    Description of Figure 36-7 follows
    Description of "Figure 36-7 Print Message Revisions screen"

  2. On Document Selection, select the document line that you do not want to print messages.

  3. Select Options, Exit to Document Type Exceptions.

    Figure 36-8 Print Message Revisions screen

    Description of Figure 36-8 follows
    Description of "Figure 36-8 Print Message Revisions screen"

  4. On Document Type Exceptions, enter the document type in the following field:

    • Option

36.3.4 Processing Options

See Print Messages/Item Notes (P4016)