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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
Part I Setup Requirements
1
Setup Requirements
1.1
About Setup Requirements
1.2
Setting Up User Display Preferences
1.3
Set Up User Defined Codes for Italy
1.4
Set Up an Alternate Chart of Accounts
1.5
Set Up for Bank Information Validation
1.5.1
Bank Identification Validation
1.5.2
Account Information Validation
1.5.3
Updating Bank Identification Information from Tape or Diskette
1.5.4
Revising Bank Identification Information Manually
2
Set Up Withholding
2.1
Set Up for Withholding Tax Processing
2.1.1
Data Dictionary
2.1.2
Automatic Accounting Instructions
2.1.3
Multi-Currency
2.2
Set Up Withholding Tax Codes
2.2.1
Before You Begin
2.3
Set Up Withholding Tax Information for Suppliers
3
Set Up for European Union (EU) Reporting
3.1
Entering VAT Registration Numbers
3.2
Setting Up Tax Rates and Areas
3.3
Setting Up User Defined Codes for the European Union
3.3.1
Country Codes (00/CN)
3.3.2
State and Province Codes (00/S)
3.3.3
European Union Member Codes (74/EC)
3.3.4
Nature of Transaction Codes - EU (74/NT)
3.3.5
Nature of Transaction Codes - Purchase Orders (41/P1-P5)
3.3.6
Commodity Codes (41/E)
3.3.7
Conditions of Transport (00/TC)
3.3.8
Modes of Transport (00/TM)
3.3.9
Freight Handling Codes (42/FR)
3.3.10
What You Should Know About
Part II Fiscal Requirements
4
Fiscal Requirements
4.1
About Fiscal Requirements
4.2
Work with Registration Numbers
4.2.1
Working with Registration Numbers
4.2.2
Before You Begin
4.2.2.1
Processing Options for A/R Functional Server - Italy (XT0311Z3IT)
4.2.2.2
Processing Options for A/P Functional Server - Italy (XT0411Z3IT)
4.3
Print the Sequential Number Report
4.3.1
Printing the Sequential Number Report
4.3.1.1
Processing Options for Sequential Number Report (P74099)
4.4
Print the General Ledger Report
4.4.1
Printing the General Ledger Report
4.4.2
Accumulating Ledger Types for One Account
4.4.2.1
Processing Options for General Ledger by Object (P7409C1)
4.4.2.2
Processing Options for General Ledger by Category Code (P7409C2)
4.5
Print the Trial Balance Report
4.5.1
Printing the Trial Balance Report
4.5.2
What You Should Know About
4.5.2.1
Processing Options for Trial Balance by Object (P7409C3)
4.5.2.2
Processing Options for Trial Balance by Category Code (P7409C4)
4.6
Print the G/L Registration Report
4.6.1
Printing the G/L Registration Report
4.6.1.1
Registration Numbers for Adjusting Journal Entries
4.6.2
What You Should Know About
4.6.2.1
Processing Options for G/L Registration Report - Italy (P09404)
4.6.2.2
Processing Options for G/L Registration Report - Italy (R09404)
4.7
Work with the Annual Close
4.7.1
Working with the Annual Close
5
Work with Registration Numbers
5.1
About Fiscal Requirements
5.2
Working with Registration Numbers
5.2.1
Before You Begin
5.2.2
Processing Options
6
Print the Sequential Number Report
6.1
Print the Sequential Number Report
6.1.1
Processing Options for Sequential Number Report (P74099)
7
Print the General Ledger Report
7.1
Printing the General Ledger Report
7.1.1
Accumulating Ledger Types for One Account
7.1.2
Processing Options
8
Print the Trial Balance Report
8.1
Printing the Trial Balance Report
8.1.1
What You Should Know About
8.1.1.1
Processing Options
9
Print the G/L Registration Report
9.1
Printing the G/L Registration Report
9.1.1
Registration Numbers for Adjusting Journal Entries
9.1.2
What You Should Know About
9.1.2.1
Processing Options
10
Work with the Annual Close
10.1
Working with the Annual Close
Part III Tax Requirements
11
Tax Requirements
11.1
About Tax Requirements
11.1.1
About Value Added Tax (VAT or IVA)
11.2
Entering Journal Entries with Tax
11.2.1
Before You Begin
11.2.1.1
Example: Journal Entry with Tax
11.2.2
Tax-Only Journal Entries
11.2.2.1
What You Should Know About
11.2.2.2
Processing Options
11.2.2.3
What You Should Know About
12
Print the EU Sales Listing
12.1
Printing the EU Sales Listing
12.1.1
Before You Begin
12.1.2
EU Sales Listing Report
12.1.3
Processing Options
13
Work with Intrastat Requirements
13.1
About Intrastat Requirements
13.1.1
Before You Begin
13.2
Updating the Intrastat Workfile
13.2.1
What You Should Know About
13.3
Revising the Intrastat Workfile
13.4
Printing the Intrastat Report
14
IVA Reports
14.1
Printing Monthly IVA Reports
14.1.1
Processing Options
14.2
Working with Annual IVA Reports
14.3
Creating the Annual IVA Ledger Table
14.3.1
Processing Options
14.4
Printing the Annual IVA Control Report
14.5
Revising the Annual IVA Ledger Table
14.6
Creating the Annual IVA Tape
14.6.1
Processing Options
14.7
Printing Annual IVA Reports for Customers and Suppliers
14.7.1
Processing Options
14.8
Revising the Annual IVA Ledger Table
14.9
Creating the Annual IVA Tape
14.9.1
Processing Options
14.10
Printing Annual IVA Reports for Customers and Suppliers
14.10.1
Processing Options
14.11
Printing IVA by Tax Area Code
14.11.1
Processing Options
14.12
Work with Summary IVA
14.12.1
Linking Register Types and Classes to Document Types
14.12.1.1
Before You Begin
14.12.2
Revising IVA Balances
14.12.3
Printing the Summary IVA Report
14.12.3.1
Rounding Logic
14.12.3.2
Processing Options
15
Work with Withholding Tax
15.1
Understanding Withholding Tax for Italy
15.1.1
INPS Withholding Tax
15.1.2
Withholding Tax Status Codes
15.1.2.1
Before You Begin
15.2
Entering Vouchers with Withholding Tax for Italy
15.2.1
Before You Begin
15.3
Processing Withholding Tax for Italy
15.3.1
Manual Payments
15.3.2
Automatic Payments
15.3.3
Notula
15.3.4
What You Should Know About
15.4
Reviewing Withholding Tax Details
15.5
Revising Withholding Tax Details for Italy
15.6
Printing Withholding Tax Reports
15.6.1
Printing the Proposal of Payment Report
15.6.1.1
Processing Options
15.6.2
Printing a List of Withholding Tax Payments Due
15.6.2.1
Printing Withholding Tax Certifications
15.6.2.2
Processing Options
15.6.3
Printing the Withholding Tax Certifications Report
15.6.3.1
Processing Options
15.6.4
Printing the Model 770 Report
15.6.4.1
Processing Options
15.6.5
Printing Transactions by Supplier
15.6.6
Printing the Supplier Ledger Report with Withholding Tax Details
16
Work with Suspended IVA
16.1
Understanding Suspended IVA for Italy
16.1.1
Before you Begin
16.2
Generating Suspended IVA Amounts
16.2.1
Processing Options
16.3
Printing the Invoice List Control Report
16.3.1
Processing Options
16.4
Printing the Monthly Suspended IVA Report
16.4.1
Processing Options
Part IV Banking Requirements
17
Work with Bank Account Information
17.1
About Banking Requirements
17.2
Working with Bank Account Information
17.2.1
Before You Begin
17.3
Entering Bank Account Information for Customers and Suppliers
17.3.1
Alternate Entry Methods
18
Work with Advanced Payment Terms
18.1
Working with Advanced Payment Terms
18.2
Setting Up Due Date Rules
18.2.1
Date Ranges
18.3
Setting Up Workday Calendars
18.3.1
What You Should Know About
18.4
Setting Up Advanced Payment Term Codes
18.4.1
Payment Term Codes
18.4.1.1
Before You Begin
18.4.1.2
Setting Up Advanced Payment Term Codes
18.4.1.3
Setting Up Payment Term Codes
18.4.2
Simple Payment Terms
18.5
Setting Up Installment Payments
18.6
Working with Payment Terms for Multi-Tiered Discounts
18.6.1
Before You Begin
18.7
Setting Up a Multi-Tiered Due Date Rule
18.7.1
Set Up a Multi-tiered Due Date Rule
18.7.1.1
Date Ranges
18.7.2
Updating the Discount Available for Multi-Tiered Terms
18.7.2.1
What You Should Know About
18.7.3
Processing Options
19
Work with Automatic Payments
19.1
Understanding Automatic Payments
19.2
Assigning Formats to Payment Instruments
19.2.1
Before You Begin
19.2.2
Specifying Different Program Versions
19.2.3
Processing Options
19.3
Creating a Payment Group
19.3.1
Italian EFT Format
19.4
Working With Payment Groups for Automatic Payments
19.4.1
Processing Options
20
Process Accounts Receivable Drafts (RiBA)
20.1
Creating Invoices
20.2
Printing the Draft (optional)
20.3
Accepting the Draft
20.4
Remitting the Draft (optional)
20.5
Collecting the Draft
20.6
Processing Unpaid Drafts
20.6.1
Maximum Amounts
21
Process Non-Sufficient Funds for RiBa
21.1
Processing Non-Sufficient Funds for RiBa
21.1.1
Alternate Solutions
21.1.2
Processing Options
Part V Additional Business Practices
22
Work with Additional Data Entry Requirements
22.1
About Additional Business Practices
22.2
Working with Additional Data Entry Requirements
22.3
Accounting for Petrol Cards
22.4
Entering VAT-Only Vouchers for A/P (Bolla Doganale)
22.4.1
Working with Invoices for Free Goods
22.5
Working with Invoices for the European Union
23
Printing Customer Ledger Reports
23.1
Printing Ledger Reports
23.2
Printing Customer Ledger Reports
23.2.1
Processing Options
23.3
Printing Supplier Ledger Reports
23.4
Supplier Ledger Report
23.4.1
Processing Options
24
Print Open Amount Reports
24.1
Printing Open Amount Reports
24.1.1
Processing Options
25
Process Multiple Currencies
25.1
Processing Multiple Currencies
25.2
About Multi-Currency Features
25.2.1
Data Entry in Foreign or Domestic Currency
25.2.2
Daily Exchange Rate Table
25.2.3
Intercompany Settlements
25.2.4
Gain and Loss Recognition
25.2.5
Detailed Currency Restatement
25.2.6
Balance Currency Restatement
25.2.7
"As If" Currency Repost
26
Italy Fixed Assets Legal Report
26.1
Understanding the Fixed Assets Legal Report
26.2
Setting Up the System
26.2.1
User Defined Codes
26.3
Fixed Asset Legal Report Program
26.3.1
Processing Options
Part VI Intrastat, IVA, VAT
27
Intrastat
27.1
Understanding the Italy Intrastat Process
27.2
Section Information
27.2.1
Performed Services (Section 3)
27.2.2
Performed Services (Section 4)
27.2.3
Received Services (Section 3)
27.2.4
Section 4
27.3
Process Flow
28
Set Up the Intrastat System
28.1
User Defined Codes
29
Address Book Information
29.1
Intrastat Tax ID Format
29.2
Italian Address Book Information
29.2.1
Tax Area Set Up
30
Document Relationship
30.1
Credit and Debit Note (CN/DN)
30.2
Linking a Credit/Debit Note
31
Intrastat Declaration Processes
31.1
Assumptions/Prerequisites
31.2
Risks and/or Limitations
32
Additional Information File Generation
32.1
Generate the Additional Information File
32.2
Additional Information Recovery
32.2.1
Service Explanation Code:
32.2.2
Supply Method:
32.2.3
Collection Method:
32.2.4
Payment Country:
32.2.5
Processing Options
32.3
Additional Information Data Revision
32.3.1
Record by Record Update
32.3.2
Global Update
32.3.3
Screen Message Text
32.3.4
Delete Action
32.3.5
Change Action
32.3.6
Declaration Status
32.3.7
Processing Options
32.4
File Data Validation
32.5
Declaration File Generation
32.6
Intrastat Declaration Review
32.7
Declaration Flat Files Generation
32.7.1
Export of the file to the IFS area
32.8
Closing Intrastat Declaration
33
Suspending IVA for Accounts Payable
33.1
Overview
33.2
Setting Up for Suspended IVA
33.2.1
Setting Up UDCs
33.2.2
Setting Up AAIs
33.2.3
Set Up Accounts Payable Constants
33.2.4
Set Up Company Numbers and Names
33.2.5
Processing Suspended IVA
33.3
Generating Suspended IVA for Accounts Payable
33.3.1
Processing Options
33.4
Printing Voucher List Control Report (option 12)
33.4.1
Processing Options
34
Working with Intracommunity Non-Recoverable VAT
34.1
Understanding Intracommunity VAT
34.1.1
Intracommunity Non-Recoverable VAT
34.2
Understanding Changes to the Existing Software
34.3
Setting Up Intracommunity Non-Recoverable VAT
34.3.1
Set up Intracommunity Non-Recoverable VAT Tax/Rate Area (P4008)
34.3.2
Set up Generic Report with the Tax Rate/Area created
34.3.3
Set up Register Type and Class for the Document Type and Tax Rate/Area
34.3.4
Run an IVA Summary Report
34.3.5
Run a Monthly Suspended IVA Report
Part VII Multi-Purpose VAT Communication
35
About the Italy Multi-Purpose VAT Communication
35.1
Italy Multi-Purpose VAT Communication
35.1.1
Sections in Record Type C
35.1.2
Sections in Record Type D
35.1.3
Reporting Periods
35.1.4
Process Flow to Generate the Multi-Purpose VAT Communication
36
Set Up Your System for the Multi-Purpose VAT Communication
36.1
Set Up UDCs for the Multi-Purpose VAT Communication
36.1.1
Country Codes for 770 Form (74/CN)
36.1.2
European Union Member Codes (74/EC)
36.1.3
ESL Transaction Type (74/VT)
36.1.4
Document Type (74Y/DT)
36.1.5
Vat Codes (74Y/IV)
36.1.6
Payment Instrument Excluded (74Y/PY)
36.1.7
Rental/Leasing Codes (74Y/RL)
36.1.8
Type of Supplier (74Y/TS)
36.1.9
Type of Upload (74Y/TU)
36.2
Set Up Tax Rate Areas
36.3
Enter Address Book Information for Tax Reporting Entities
36.3.1
About Address Book Information for Tax Reporting Entities
36.3.2
Before You Begin
36.3.3
Entering Additional Address Book Information
36.4
Enter Address Book Information for Customers and Suppliers in Italy
36.4.1
About Supplier and Customer Address Book Information for Italian VAT Reports
36.4.2
Before You Begin
36.4.3
Entering Additional Supplier and Customer Address Book Information
36.5
Classify Transactions for Declarations
36.5.1
About Transaction Classifications
36.5.2
Classifying Individual Transactions
36.5.3
Applying Global Classifications to Transactions
37
Generate the Yearly List (Spesometro)
37.1
About the Yearly List
(Spesometro)
37.1.1
Threshold Amounts
37.1.2
Exclusions
37.1.3
Record Processing
37.1.3.1
Record Selection and the 74Y/DT UDC Table
37.1.4
Process to Generate the Yearly List
(Spesometro)
Report
37.2
Running the IYL Elect. Communications -TXT Generator Program
37.2.1
Setting Processing Options for IYL Elect. Communications -TXT Generator (P74Y0047)
37.2.2
Running the IYL Elect. Communications -TXT Generator Program
37.2.2.1
Setting Processing Options for IYL Elect. Communications -TXT Generator (P74Y0047)
37.2.3
Additional Parameters
38
Generate the Black List Declaration
38.1
About the Black List Declaration
38.1.1
Record Selection
38.1.2
Text File
38.2
Process to Generate the Black List Countries Transactions List Declaration
38.2.1
Running the IYL Elect. Communications -TXT Generator Program (P74Y0047)
38.2.2
Setting Processing Options to Generate the Black List Declaration
38.2.3
Additional Parameters
39
Generate the San Marino Purchases Declaration
39.1
About the San Marino Purchase Declaration
39.1.1
Record Selection
39.1.2
Text Files
39.2
Process to Generate the San Marino Purchases Declaration
39.2.1
Running the IYL Elect. Communications -TXT Generator Program (P74Y0047)
39.2.2
Setting Processing Options to Generate the San Marino Purchase Declaration
39.2.3
Additional Parameters
Part VIII Processing Options
40
Fiscal Requirements Processing Options
40.1
Processing Options for A/R Functional Server - Italy (XT0311Z3IT)
40.2
Processing Options for A/P Functional Server - Italy (XT0411Z3IT)
40.3
Processing Options for Sequential Number Report (P74099)
40.4
Processing Options for General Ledger by Object (P7409C1)
40.5
Processing Options for General Ledger by Category Code (P7409C2)
40.6
Processing Options for Trial Balance by Object (P7409C3)
40.7
Processing Options for Trial Balance by Category Code (P7409C4)
40.8
Processing Options for G/L Registration Report - Italy (P09404)
40.9
Processing Options for G/L Registration Report - Italy (R09404)
41
Tax Requirements Processing Options
41.1
Processing Options for EU Sales Listing Report (P0018S)
41.2
Processing Options for A/R and A/P IVA Tax Report - Italy (P004051)
41.3
Processing Options for Annual IVA File Build - Italy (P00911)
41.4
Processing Options for Annual IVA Control Report (P00910)
41.5
Processing Options for Annual IVA Tape Creation (P00918)
41.6
Processing Options for A/P Annual IVA Report (P00917)
41.7
Processing Options for A/R Annual IVA Report (P00916)
41.8
Processing Options for IVA by Tax Area Code - Italy (P00400)
41.9
Processing Options for Print Summary IVA Report (R74093)
41.10
Processing Options for IVA Summary Report (P74093)
41.11
Processing Options for Withholding Tax Report - 770 Form (P74094)
41.12
Processing Options for Proposal of Payment (P7404430)
41.13
Processing Options for Proposal of Payment (R7404430)
41.14
Processing Options for Withholding Tax Payments (P7404500)
41.15
Processing Options for Withholding Tax Payments (R7404500)
41.16
Processing Options for Withholding Tax Certifications (P7404027)
41.17
Processing Options for Withholding Tax Certifications (R7404027)
41.18
Processing Options for Generate Suspended VAT Amounts (P74076)
41.19
Processing Options for Generate Suspended IIVA Amounts (R74076C)
41.20
Processing Options for Suspended IVA - Invoice Control List (P74079)
41.21
Processing Options for Suspended IVA - Invoice Control List (R74079)
41.22
Processing Options for A/R and A/P IVA Tax Report - Italy (P004051)
41.23
Processing Options for Monthly Suspended IVA Report (R004051)
41.24
Processing Options for Journal Entry with Tax (P09106)
41.25
Processing Options for Journal Entries with VAT (P09106)
42
Banking Requirements Processing Options
42.1
Processing Options for Update Multi-Tiered A/R (P005142)
42.2
Processing Options for A/P Payments - EFT for Italy (P04572I1)
42.3
Processing Options for A/P Payments - Checks for Italy (P04572I2)
42.4
Processing Options for A/P Payments - Register for Italy (P04576I)
42.5
Processing Options for A/P Payments - EFT for Italy (R04572I1)
42.6
Processing Options for Create Payment Groups (P04570)
42.7
Processing Options for Creating Payment Control Groups (R04570)
42.8
Processing Options for Work with Payments (P04257)
42.9
Processing Options for Work with Auto Payments (P04571)
42.10
Processing Options for Receipt Entry - Country Server for Italy (P031031IT)
42.11
Processing Options for Receipt Entry - Country Server for Italy (P031031IT)
43
Additional Business Practices Processing Options
43.1
Processing Options for Customer Ledger Report (P7403013)
43.2
Processing Options for Supplier Ledger Report (P7404014)
43.3
Processing Options for A/P Inventory Book (R7404026)
43.4
Processing Options for A/P Inventory Book (P7404026)
43.5
Processing Options for A/R Inventory Book (P7403025)
43.6
Processing Options for A/R Inventory Book (R7403B026)
43.7
Processing Options for AR Invoice and AP Voucher Related to C/N D/N
43.8
Processing Options for the Fixed Assets Legal Report (P74Y1201)
44
Intrastat, IVA, and VAT Processing Options
44.1
Processing Options for Intrastat Additional Information for Services - Generation (P74Y0018)
44.2
Processing Options for Intrastat Additional Information for Services - Revision (P74Y0019)
44.3
Processing Options for Intrastat Header Declaration for Services - Revision (P74Y0020)
44.4
Processing Options for Generate Suspended VAT Amounts (P74080)
44.5
Processing Options for Generate Suspended VAT Amounts (P74082)
45
Electronic Communications of VAT Processing Options
45.1
Processing Options for IYL Elec. Communications - TXT Generator (Workfile Generation) (P74Y0047)
Part IX Appendixes
A
Alternate Chart of Accounts
A.1
Alternate Chart of Accounts
A.2
Data Integrity
A.2.1
Example: Account Defined Only in the Account Master File
A.2.2
Example: Account Defined Only in the Alternate Chart of Accounts
A.2.3
Example: Account Deleted from the Alternate Chart of Accounts
A.2.4
Example: Reorganization of Accounts in the Chart of Accounts
B
Multiple Ledger Types
B.1
Using Multiple Ledger Types
B.1.1
Example: Currency Ledgers
B.1.2
Example: Depreciation Ledgers
B.2
User Defined Ledgers
C
Translation Issues
C.1
Multi-Language Environments
C.2
Other Translation Capabilities
C.3
Account Descriptions
C.4
Business Unit Descriptions
C.5
Automatic Accounting Instruction (AAI) Descriptions
C.6
Payment Terms Descriptions
C.7
User Defined Code (UDC) Descriptions
C.8
Delinquency Notice Text
D
Preparation for Annual Close
D.1
Automatic Accounting Instructions
D.2
User Defined Codes
D.3
Ledger Types
D.4
Document Types
D.5
Chart of Accounts
E
Periodic Activities
E.1
Account Balancing
E.2
Other Periodic Activities
F
Alternate Solution for NSF RiBa
F.1
Process
Index
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