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You can enter the GL Date of an invoice in the Invoices window. When you enter an invoice GL Date, Payables automatically defaults this GL Date to all the invoice distributions. You can then change the GL Date for an invoice distribution in the Distributions window. You can define your GL Date Basis Payables option so that the GL Date for each invoice defaults from either the invoice date, system date, or invoice receipt date. Payables uses the payment date as the GL Date for your payments.

For payments, the GL is usually the date of a payment. If the payment date is in a closed period, the GL Date is the first day of the next open period. If you have enabled the Allow Reconciliation Accounting Payables option, the payment GL Date is the Clear Date you enter in Oracle Cash Management. If you have enabled the Future Payment Method Payables option, and you are using the Automatic Clearing for Future Dated Payments Utility, the payment GL Date is based on the GL Date parameter you enter when you submit the utility.

You cannot close a period unless you have posted all invoices and payments that have GL Dates within that period. If you cannot resolve posting exceptions and you need to close a period, you can change the invoice GL Dates to dates outside of the period either manually or by using the Unposted Invoice Sweep. See: Unposted Invoice Sweep Program.