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To create an electronic payment file (820/PAYORD, REMADV) that Oracle EDI Gateway formats and transfers to your bank, you follow nearly the same steps as in creating checks in a payment batch. However, instead of printing the checks, the EDI Gateway formats the payment data in the EDI outbound payment format. You can then use the EDI translator to transmit the formatted payment data to your bank for disbursement. For more information, see: Outbound Payment Order / Remittance Advice.

For each scheduled payment that you pay with the Electronic payment method, you enter the supplier's remit-to bank account. If you enable the Allow Remit-to Account Payables option, you can override the default primary bank account and enter another bank account for the supplier with the same payment currency. If you do this, you can create EDI payments for more than one bank for different scheduled payments on the same invoice.

Prerequisites

   You have installed and set up Oracle EDI Gateway. See: Outbound Payment Order / Remittance Advice.

   Enter an EDI ID Number in the Banks window for your disbursement bank. See: Defining Banks.

   Define a payment document that uses the EDI Outbound Program payment format, and assign this payment document to the bank account from which you will disburse payment. See: Defining and Maintaining Payables Payment Documents.

   Enter bank information for each supplier site you want to pay. See: Defining Supplier Bank Accounts.

   You have entered electronic payment information for each supplier site you want to pay. See: Electronic Payment Region of the Suppliers and Supplier Sites windows.

   You have entered Electronic as the payment method for the invoices you want to pay.

   You have confirmed the default remit-to bank account for each scheduled payment.

   Define trading partner information in EDI Gateway. See: Defining Trading Partner Information.

   Define Code Conversion Cross Reference Values in EDI Gateway, as required. See: Defining Code Conversion Cross Reference Values.

   Approve the invoices you want to pay and confirm that they have no active holds.

   (Optional): Create a Pay Group type QuickCode specifically for EDI payments. For example, name the Pay Group EDI and enter this pay group as the default for supplier sites you pay using EDI. When you submit the payment batch, if you specify an EDI Pay Group, the system will not include non-EDI payments that have a payment method of Electronic.

   To create electronic payments:

1. Initiate a payment batch using a payment document associated with the EDI Outbound Program payment format. Follow the steps in Initiating Payment Batches.

2. If you want to review and/or modify the payment batch, choose Actions. Select the Select Invoices check box and the Print Preliminary Payment Register check box and choose OK. Review the Preliminary Payment Register and optionally continue with Modifying Payment Batches.

3. Format the payment batch. See: Formatting Payments. During formatting, the Oracle EDI Gateway application automatically formats the payment batch and creates a flat file in your EDI Gateway output directory.

If your output file is incorrect, see: Troubleshooting Electronic Payment Batches below.

4. EDI Gateway sends the file to your EDI translator, then to your bank.

5. Once you have verified that your bank has received the file, confirm the payment batch. See: Confirming Payment Batches.

Review the Final Payment Register that Payables prints during formatting if you have enabled the Print Final Payment Register check box.

Troubleshooting Electronic Payment Batches

See Also

Initiating Payment Batches

Modifying Payment Batches

Formatting Payments

Confirming Payment Batches

Troubleshooting a Payment Batch

Cancelling Payment Batches