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Confirm Date as Invoice Number. If you enable this option, during invoice entry when you accept the invoice date as the default for invoice number, Payables displays a pop-up window that reads, "Use the Invoice Date as the Invoice Number?".

Allow Online Approval. Enable this option if you want to allow users to submit Payables Approval from the Submit Request window. See: Payables Approval Program.

Allow Adjustments to Paid Invoices. Enable this option if you want to allow users to update the distributions of a paid invoice. If you enable this option you can also reverse a match to a purchase order and then match to another purchase order that is not final matched. This means you could create a distribution variance on a paid invoice if you do not ensure the distributions total equals the invoice amount when you do your invoice adjustments. You would discover this possible error when you submitted Approval because Approval would place a Distribution Variance hold on the invoice and prevent you from posting the invoice. You can enable this option only if you use Accrual as your primary accounting method and you do not use Automatic Offsets.

Allow Document Category Override. Enable this option if you want to allow users to override the default Document Category assigned to an invoice by Payables. Payables automatically assigns a document category to an invoice if your Sequential Numbering profile option is Partially Used or Always Used. Payables predefines a document category for each invoice type. Your system administrator can define additional document categories for an invoice type.

If your Sequential Numbering profile option is Not Used, Payables does not assign a document category to an invoice and you cannot enable this option, or enter a document category for an invoice.

Automatically Create Freight Distribution. If you enable this option, Payables checks the Create Freight Distribution check box in the Invoices window and automatically creates a single freight distribution using the Freight Amount and Freight Account you enter for an invoice. If you usually prorate freight to invoice distributions, or enter freight distributions manually, do not enable this option.

Freight Account. If you enable the Automatically Create Freight Distribution Payables option, you must enter a freight account. Payables uses this account as the default freight account for an invoice. You can override this account during invoice entry. See also: Entering Freight on Invoices.

GL Date Basis. The date you want Payables to use as the default accounting date during invoice entry.

• Invoice. Invoice date you enter during invoice entry.

• System. System date.

• Receipt-Invoice. For invoices that you match to purchase orders, date you record receipt of an item. If the receipt date does not exist, Payables uses the invoice date as the default.

• Receipt-System. For invoices that you match to purchase orders, date you record receipt of an item. If the receipt date does not exist, Payables uses the system date as the default.