Payables Approval Program
You can automate your approval cycle through automatic approval resubmission. Define your submission options for the Payables Approval program in the Submit Request window. You can specify the intervals in which you want to submit Approval, and Payables will submit Approval using the parameters you specify up until the End Resubmission date you specify. See also: Submitting Standard Reports, Programs, and Listings.
To submit batch Approval:
1. In the Submit Request window, select Payables Approval as the request Name, and enter the parameters of your choice. Choose OK.
2. Choose the Submit button to submit your request.
Payables Approval Program Parameters
Option. The option that Payables uses to select unapproved invoices for Approval.
- All. Submit Approval for all invoices. Payables reviews all invoice distributions that Approval has not yet approved or that you have not manually released from matching hold using the Invoice Holds windo.
- New. Process only invoice distributions that you entered after the last Approval. Approval only reviews invoice distributions that Approval has not yet tested. When you submit a request for New invoices, Approval does not release invoice distributions already on hold.
Suggestion: Enter All to ensure you release any existing holds on invoices as well as place new holds. Submit Approval right before you make automatic payments to update the authorization status on all invoices.
Invoice Batch Name. Payables reviews invoices that are in the invoice batch you select. Payables lets you enter this field only if you have enabled the Use Batch Control Payables option. See Payables Options
Start / End Invoice Date. A beginning / end date for the range of invoices you want to approve. Approval reviews invoices that have an invoice date in the range you specify.
Supplier Name. Payables only reviews invoices for the supplier you select.
Pay Group. Payables only reviews invoices in the Pay Group you select.
Invoice Number. Payables only reviews the invoice you select.
Entered By. The userid of the person who entered invoices. Payables reviews all invoices entered by this person.
See Also
Adjusting Invoices
Applying Holds
Releasing Holds
Budgetary Control in Payables
Using Oracle Alert for Exception Reporting
Invoice Variances
Budgetary Control In Payables
Automatic Offsets
Summary of Approval Hold Codes
Approval When You Use Budgetary Control
