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You can assign a default account to a card code so that when you import a transaction for that card code, you can create a default accounting distribution for the transaction based on the card code for the transaction.

You define sets of credit card codes in this window. You assign credit card code sets to credit card profiles. You then assign credit card profiles to credit cards.

Note: The Credit Card Code Sets window uses the AP_CARD_CODE_SETS and the AP_CARD_CODES table to store information on credit card code sets and the credit card codes that are assigned to them. If your credit card issuer provides you with its card codes you can load this information directly into the table to save you data entry time. For detailed information on the table, see: Oracle Payables Applications Technical Reference Manual. You can then use the Credit Card Code Sets window to edit and update credit card code sets.

In a future version of Payables, you will be able to use credit card codes to define restrictions on credit cards you distribute to employees.

Defining Credit Card Code Sets

Prerequisites

   Your credit card provider sends you the list of card codes it uses. For example, Standard Industry Codes (SIC) or Merchant Category Codes.

   Define your chart of accounts. See: Defining Your Chart of Accounts.

   To define a credit card code set:

1. In the Credit Card Code Sets window, enter the Code Set Name and Description.

2. In the Card Codes region, enter the card code value, for example, the SIC. Enter a description for the card code.

If the card code value is a group card code, enable the Blocking Group check box and leave the account field empty.

If you want to assign a default account to the card code value, enter the account. If you enable the Build Account From Code option for a Credit Card Profile, this value will overlay the employee's default expense account and the default account template for the profile when Payables builds the account for transactions that use the card code.

3. Enter an Inactive Date if you want to limit the time during which the card code will appear on a list of values.

4. Save your work.

Description. Credit card code set description. This will appear on a list of values when you select a credit card code set.

Blocking Group. Enable this check box if the card code value is a blocking group value. This field will be used by future version of Payables.

Value. Card code value. For example, Standard Industry Code or Merchant Category Code. This code is defined and used by your credit card issuer to identify suppliers and groups of suppliers. This code is also used to indicate the supplier type for an imported credit card transaction.

Description. Card code description. This value will appear on a list of values when you select a card code.

Account. If you want to associate an account with a card code, enter the account here. When Payables creates the default GL account for the transaction, it will use the account for a credit card code to overlay any values from the default employee expense GL account or default account template for the profile.

Attention: To use the account associated with a credit card code to build a default accounting distribution for an imported transaction, you must enable the Build Acct From Code option in the Credit Card Profiles window. See: Credit Card Profiles.

Inactive Date. If you want to limit the amount of time a card code value is listed on a list of values for the credit card set, enter an inactive date.