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Distribution Total. Payables displays the sum of the distributions for the invoice you are matching to the purchase order. This number includes Match Amounts that you have not yet saved.

Unmarked check box. Check this check box to select a shipment and to enter matching data for it. Note that when you check this box the information in the Shipment Qty display only region shows the shipment information for the selected shipment line.

Price Correction. Check this check box to record a price increase or decrease. After you select Price Correction, enter a Quantity Invoiced and Unit Price, or enter the Match Amount that you want to match to the purchase order distribution. For detailed information, see: Recording Price Corrections.

Quantity Invoiced. Number of units invoiced. This value defaults from the purchase order shipment quantity. If you enter Unit Price and Match Amount, Payables calculates and enters this value. (Quantity Invoiced x Unit Price = Match Amount).

Unit Price. Price per unit. This value defaults from the purchase order shipment unit price. You can update this value. If you enter Quantity Invoiced and Match Amount, Payables calculates and enters this value. (Quantity Invoiced x Unit Price = Match Amount).

If you are recording a price correction, you can adjust the price without affecting the quantity.

You cannot adjust the Unit Price if you are matching to an amount-based purchase order shipment with a Unit Price of 1, for example, a purchase order for labor service charges where the Unit Price is 1 and the labor service amount is entered in the Quantity Invoiced field.

Match Amount. Total currency amount you want to match. This value defaults from the purchase order shipment amount. If you enter Quantity Invoiced and Unit Price, Payables calculates and enters this value. (Quantity Invoiced x Unit Price = Match Amount).

Final Match. Check the Final Match check box only if you are certain this is a final match against the related purchase order and you want Approval to close the purchase order permanently. Once you approve a final matched invoice distribution, you cannot update the status of the permanently closed purchase order or the Final Match field for the distribution. For detailed information, see: Final Matching Purchase Orders.

Prorate. Check the Prorate check box for the shipments for which you want to prorate charges. For detailed information see: Prorating Freight and Miscellaneous Charges or Prorating Tax.

PO Number. Payables displays the purchase order number of the shipment.

Release. Payables displays the Release associated with a blanket purchase order.

Line. Payables displays the purchase order shipment line number. You can match an invoice to one or more purchase order shipment lines.

Item. Payables displays the item number from the purchase order shipment line. Use this information to compare items ordered on a purchase order shipment line with items billed on your invoice.

Display Only Region

• UOM. Unit of measure that you entered with the purchase order shipment line, for example, Each, Days, or Dozen. You can verify that the unit of measure on a purchase order shipment line matches the unit of measure on your invoice. The quantity invoiced must be in the same unit of measure as the quantity ordered on the purchase order.

• Ordered. Quantity ordered. Compare the quantity ordered with the quantity billed less the prior billed quantity to make sure that you are not being billed for too many items.

• Billed. Total invoice quantity that you have previously matched to the selected purchase order shipment line.

• Received/Accepted. Quantity received/accepted for a purchase order shipment line. Payables displays N/A if receipt/acceptance is not required for a purchase order shipment line. You determine if receipt/acceptance is required for a purchase order shipment line in Purchasing when you enter a purchase order.

Proration. If you have used the Prorate check box and window to prorate, Payables displays the amounts you have prorated for Tax, Freight, or Misc.

Ship-To. Payables displays the shipment location of the item from the purchase order shipment line. When you match an invoice to a purchase order shipment line, you match at the shipment location level.

Shipment Num. Number of the purchase order shipment.

Last Receipt. Last date someone entered receiving information for a purchase order shipment in Purchasing.

Buyer. Buyer who created the purchase order associated with this purchase order shipment.

Requester. Person who submitted the purchase requisition for the item.

Description. Description of an item from the purchase order shipment line.

Buttons

Distribute. Choose this button to navigate to the Match to Invoice Distribution window.

Match. Choose this button to complete the match.