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Accounts Payable Journal Entry Audit Report

Use the Accounts Payable Journal Entry Audit Report to review invoices and payments that you transferred to your general ledger. When you submit the Payables Transfer to General Ledger Program, Payables also provides an Accounts Payable Journal Entry Exception Report, which lists any exception items that Payables did not transfer and provides a detail explanation of the exception.

For each posted invoice or payment distribution, Payables lists the accounts (expense, liability, or asset) affected by the transaction and the amount of the transaction in the entered currency. Payables also lists the transaction amount in your functional currency. If you use Oracle Cash Management to reconcile your payments, Payables also lists this information for each posted reconciliation distribution.

Payables divides the report into three sections:

The Posted Invoices section is ordered by currency, supplier, invoice, and invoice account and includes a subtotal for each currency and a cumulative total for the section. The Posted Payments and Posted Payment Reconciliations sections are both ordered by bank account, payment document, supplier, document number, and payment account and includes a subtotal for each bank account and a grand total for the section.

Report Submission

Payables automatically prints the Accounts Payable Journal Entry Audit report when you submit the Payables Transfer to General Ledger program. See: Payables Transfer to General Ledger Program (Posting)

Selected Report Headings

Invoice/Document Num. Payables prints the invoice/payment number for the invoices/payments transferred to your general ledger.

GL/Pay Date. Payables prints the GL/Pay Date for the invoices/payments transferred to your general ledger. The GL Date for an invoice or payment determines the accounting period in which the transaction affects your general ledger account. Payables determines the period by comparing the GL Date to the ranges of dates you have defined for your accounting periods.

Payables uses the payment date of a payment as its GL Date.

Accounting Flex. Payables prints the accounts affected by the invoices/payments transferred to your general ledger.

For each transferred invoice distribution, Payables prints the expense and liability accounts charged.

For each transferred payment, Payables prints the liability and cash (asset) accounts charged.

Entered Debit. For an invoice distribution, Payables prints the debit amount, in the invoice currency, that is charged to the expense account.

For a payment, Payables prints the debit amount, in the payment currency, that is charged to the liability account.

Entered Credit. For an invoice distribution, Payables prints the credit amount, in the invoice currency, that is charged to the liability account.

For a payment, Payables prints the credit amount, in the payment currency, that is charged to the cash (asset) account.

Accounted Debit. For an invoice distribution, Payables prints the debit amount, in your functional currency, that is charged to the expense account.

For a payment, Payables prints the debit amount, in your functional currency, that is charged to the liability account for the payment.

This amount represents the actual amount used to update your account balances when you post the journal entries in your general ledger.

Accounted Credit. For an invoice distribution, Payables prints the credit amount, in your functional currency, that is charged to the liability account.

For a payment, Payables prints the credit amount, in your functional currency, that is charged to the cash (asset) account.

This amount represents the actual amount used to update your account balances when you post the journal entries in your general ledger.

See Also

Posting

Reconciling Payments with Oracle Cash Management

Common Report Headings

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