Cancelling Prepayments
You can cancel prepayments if they have not been paid or applied to invoices. To cancel an applied prepayment, you must first unapply the prepayment and void the payment document that paid the prepayment.
To cancel an unapplied prepayment:
1. In the Invoices window query and select the prepayment.
2. Choose the Actions button and select Cancel Invoices.
3. Choose OK to save your work.
Payables automatically creates reversing distributions for the prepayment and reduces the prepayment amount to zero.
To cancel an applied prepayment:
3. Cancel the prepayment (see above, To cancel an unapplied prepayment).
Find Prepayments/Invoices to Apply Windows
When you are in the Apply/Unapply Prepayments window you can narrow your search for invoices or prepayments to apply by using either the Find Prepayments to Apply window or the Find Invoices to Apply window.
To use the Find Invoices to Apply window:
1. In the Apply/Unapply Prepayments window, choose Find from the Query menu. Payables opens the Find Invoices to Apply window.
2. Enter any search criteria to narrow your search:
- range of Invoice Amounts.
3. Choose Find to have Payables list in the Apply/Unapply Prepayments window all invoices that match your search criteria.
To use the Find Prepayments to Apply window:
1. In the Apply/Unapply Prepayments window, choose Find from the Query menu. Payables opens the Find Prepayments to Apply window.
2. Enter any search criteria to narrow your search:
- Prepayment Number. Invoice Number of the prepayment.
- Prepayment Dates. Range of invoice dates for the prepayment(s).
- Earliest Settlement Dates. Range of settlement dates.
- Original Prepayment Amounts. Range of original invoice amounts for the prepayment(s).
3. Choose Find to have Payables list in the Apply/Unapply Prepayments window all prepayments that match your search criteria.
See Also
Prepayments
