Unapplying Prepayments
If you mistakenly apply a prepayment to an invoice, you can unapply it. Payables automatically creates a reversal distribution and a new scheduled payment for the prepayment in the amount that you unapply. Payables also increases the Amount Available for the prepayment by the unapplied amount. Payables updates the status of the invoice to unpaid or partially paid. You can review in the Payments window of the Invoice Workbench all payment information for the prepayment and the invoice(s) to which it was applied.
To unapply a prepayment:
1. In the Invoices window query either the prepayment or the invoice to which you matched it.
2. Choose Actions and select the Apply/Unapply Prepayments check box. Choose OK.
- If you initially queried an invoice, Payables displays in the Existing Applications region of the Apply Prepayments window all existing prepayments that have been applied to it. Select each prepayment you want to unapply. You cannot modify the Amount because you must unapply the complete amount which you previously applied.
If you want to limit available prepayment choices, enter a query or use the Find Prepayments to Apply window by choosing Find from the Query window. If you want to see more information on a prepayment, select it and choose Invoice Overview.
- If you initially queried a prepayment, Payables displays in the Existing Applications region of the Apply Prepayments window all invoices that have had the prepayment applied. Select each invoice from which you want to unapply the prepayment. You cannot modify the Amount because you must unapply the complete amount which you previously applied.
If you want to limit available invoice choices, enter a query or use the Find Invoicess to Apply window by choosing Find from the Query window. If you want to see more information on an invoice, select it and choose Invoice Overview.
If you want to approve the new prepayment distributions that the application will create and the Allow Online Approval Payables option is enabled, select Approve. If the Allow Online Approval Payables option is not enabled, you can submit Approval from the Submit Request window.
If you want to print a Prepayment Remittance Advice for the supplier, select Print.
3. Choose the Apply/Unapply button to unapply the prepayment amount(s) to the invoice(s), and to save your work.
See Also
Approval
