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Authorized users can always correct an invoice, even if you have approved, paid or created journal entries for the invoice. See also: Adjusting Invoices.
You can identify all invoices that Payables has not yet reviewed with Approval by submitting the Invoice Register for Unapproved Invoices Only. You can check the Approval status of an invoice online in the Invoice Overview window or the Invoices window.
Payables and Oracle Alert are fully integrated to allow you to alert approvers and purchasing agents when you or Payables places an invoice on a specific hold. Alert also provides you with an integrated system of alerts, messages, and message distribution to focus attention on time-sensitive or critical information and streamline the approval process. Exception reporting in Alert is accomplished using either electronic mail or paper reports.
Invoice 1. Your receiving department receives the goods and records the receipt information. Your invoice now matches the receipt and Payables releases the hold when you submit Approval.
Invoice 2. A supplier sends a credit to correct the amount due on a previous invoice. After you enter the credit and match it to the same purchase order, your invoice now matches the purchase order and Payables releases the hold when you submit Approval. Use Approve Related Invoices in the Invoice Actions window to submit Approval for both the credit and the original invoice.
Invoice 3. You increase your tolerance levels using the Tolerances window. Your invoice now matches your receipt and purchase order within your newly-defined tolerance levels and Payables releases the hold when you submit Approval.
Summary of Approval Hold Codes
Encumbrance Entries in Payables
Using Oracle Alert for Exception Reporting
Approval When You Use Budgetary Control
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