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With a manual payment, you can override some payment controls of Payables. You can record a single payment for multiple Pay Alone invoices. You can record payment for invoices that are associated with any Payment Method type, except Electronic. You can also pay an invoice for a supplier that has the Hold All Payments option enabled.

Prerequisites

   Create the payment outside of Payables.

   The invoice(s) you paid must be approved, uncancelled, without holds, and must have the same currency as the payment.

   The bank account must have at least one payment document that uses the Recorded or Combined disbursement type.

   To record a manual payment:

1. In the Payments window select the Manual Type. Enter the Bank Account you used for the payment.

Enter a payment Document Name that uses either a Recorded or Combined disbursement type. Enter the payment Document Number.

Optionally change the payment Currency if you are using a multiple currency bank account with a multiple currency payment document. Enter the Payment document Date.

2. In the Payments window enter either the Supplier Name or Number, and enter the Supplier Site.

Enter the payment Amount.

3. If necessary, enter or adjust other information:

• If you created the payment for an address different from the supplier site and your Allow Payment Address Change Payables option is enabled, adjust the address. For example, you may need to send an expense check to a consultant working at a site away from home.

• If you record voucher numbers either manually or using Sequential Numbering, enter or review voucher information.

• If the payment currency was different from your functional currency, enter exchange rate information. For more information, see Foreign Currency Transactions.

4. Choose Enter/Adjust Invoices to navigate to the Select Invoices window. Select the invoices you paid. The sum of the invoices must equal the payment Amount you entered. Optionally choose Invoice Overview to see detailed information about an invoice.

5. Save your work. Payables records your payment and updates the invoices as paid.

See Also

Entering Flexible Addresses