Controlling Supplier Information Entry
Supplier numbering
You can assign your own supplier numbers when you enter suppliers, or, if you enable the Automatic Supplier Numbering Financials option, the system automatically assigns supplier numbers for you. See: Supplier - Payables Financials Options.
Controlling duplicate supplier entry
You cannot enter a new supplier with exactly the same name as an existing supplier. However, if you do get duplicate suppliers in your system, you can merge them. For example, you may inadvertently enter both Oracle Corporation and Oracle Corp., which the system accepts as two separate suppliers. You can merge both into a single supplier record. When you submit Supplier Merge, you can choose to update the associated purchase orders and invoices to refer to the merged supplier. See also: Supplier Merge Program.
Suggestion: You may want to use a naming convention that minimizes risk of separate entries of the same supplier under different names. For example, if you consistently spell the full name of a company, you would not enter both Oracle Corp. and Oracle Corporation. Both would be accepted by the system as different suppliers and the transactions for each would be separate.
Financials and Payables options - defaults to suppliers
You can define Financials and Payables options to speed both supplier and invoice entry. The system defaults the values you enter for certain Financials and Payables options to each supplier you enter. From the supplier, the system defaults values to each new supplier site you enter. Payables defaults the values you enter at the supplier site to each invoice you enter for the supplier site. Payables enters defaults for your convenience and you can override most defaults during supplier entry and during invoice entry. See also Invoice and Invoice Batch Default Chart.
Financials and Purchasing options - defaults to suppliers
You can define Financials and Purchasing options to speed both supplier and purchase order entry. The system defaults the values you enter for certain Financials and Purchasing options to each supplier you enter. From the supplier, the system defaults values to each new supplier site you enter. Payables defaults the values you enter at the supplier site to each purchase order you enter for the supplier site. Payables enters defaults for your convenience and you can override most defaults during supplier entry and during invoice entry. See also: Purchase Order Defaulting Rules.
See Also
Supplier Restrictions
