How your Oracle Product Uses Supplier Information
Three Oracle financial applications use the Suppliers window: Payables, Purchasing, and Oracle Assets. If you use more than one of these products, supplier information is shared with the other product(s). In addition to the supplier name and address, Payables and Purchasing require you to enter additional information about the supplier. Oracle Assets requires no additional information. However, for any product, you can record a variety of other supplier information in the many optional fields.
Oracle Payables
Before entering invoices for a supplier, you must enter at least one pay site for the supplier.
The following are examples of how entering additional supplier information can help you manage your Payables system:
- Record bank information that Payables uses to generate an electronic payment for the supplier.
- Assign a default Pay Group or Payment Priority to a supplier or supplier site so that Payables defaults that Pay Group or Payment Priority to all invoices you enter for that supplier site. When you initiate a payment batch, you can choose to do so for a specific Pay Group or a range of Payment Priorities.
- Select the Matching Required option for a supplier or supplier site to have Payables automatically apply a hold to any invoice you enter that is not matched to a purchase order.
- Create a supplier and link it to an employee so you can pay the employee's expense reports.
Oracle Purchasing
Before entering purchase orders for a supplier, you must enter at least one purchasing site for the supplier.
The following are examples of how entering additional supplier information can help you manage your Purchasing system:
- Purchasing uses supplier and supplier site information to enter default values, such as Freight Terms and Shipment Method for all of the supplier's purchase orders. See: Entering Purchase Order Headers.
- Define receiving control options to ensure that products you receive are within the tolerances you specify and the guidelines you choose. For example, you can specify a Quantity Received Tolerance, and a range of days in which you will allow receipt of shipments. See: Define Receiving Options.
Oracle Assets
Oracle Assets uses only the Supplier Name, Supplier Number, and Inactive Date.
- Record additional supplier information for your own reference.
See Also
Supplier Restrictions
Multiple Organization Support
If you use the Multiple Organization Support feature, you cannot enter the following fields at the Supplier level: Liability Accounting Flexfield, Prepayment Accounting Flexfield, Distribution Set, Invoice Tax Name, and Offset Tax Name. You can enter these fields only at the supplier site level. See: Multiple Organizations in Oracle Applications.
