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Set up suppliers in the Suppliers window to record information about individuals and companies from whom you purchase goods and services. You can also enter employees whom you reimburse for expense reports. When you enter a supplier that does business from multiple locations, you store supplier information only once, and you enter supplier sites for each location. You can designate supplier sites as pay sites, purchasing sites, or RFQ only sites. For example, for a single supplier, you can buy from several different sites and send payments to several different sites. Most supplier information automatically defaults to all supplier sites to facilitate supplier site entry. However, you can override these defaults and have unique information for each site.

The system uses information you enter for suppliers and supplier sites to enter default values when you later enter transactions for a supplier site. Most information you enter in the Suppliers window is used only to enter defaults in the Suppliers Sites window. When the system enters that information in a later transaction, it will only use supplier site information as a default, even if the supplier site value is null and the supplier has a value. If you update information at the supplier level, it will not update existing supplier sites.

When you enter a supplier, you can also record information for your own reference, such as names of contacts or the customer number your supplier has assigned to you.

This chapter includes the following topics:

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