Creating Automatic Adjustments
Run AutoAdjustment to automatically adjust the remaining balances of all open invoices, debit memos, credit memos, and chargebacks. You can adjust specific transactions by entering selection criteria such as remaining amount, due date, transaction type, customer name, or customer number.
When you run AutoAdjustment, Receivables automatically creates your pending or approved adjustments based on your approval limits, and prints preview and audit reports for your AutoAdjustment processes.
If you enter a Remaining Amount range that exceeds your adjustment approval limits, Receivables displays a warning message and your approval limits when you submit. If you choose to continue, Receivables creates adjustments with a status of Pending Approval.
If the Remaining Amount range you specify is within your adjustment approval limits, Receivables automatically approves your adjustment.
Prerequisites
To automatically adjust the remaining balances of your open debit items:
1. Navigate to the Create Autoadjustments window.
2. Enter the Invoice Currency of transactions to adjust. The default is your functional currency, but you can change it.
3. Specify the transactions to adjust by entering selection criteria. Enter the Low and High range of Remaining Amounts or Percentages, Due Dates, Transaction Types, or Customer Names to adjust only transactions matching that criteria. Leave a field blank if you do not want to limit adjustments to transactions matching that criteria.
4. Enter an adjustment Activity, or select from the list of values. The adjustment activity determines which account your adjustment debits.
5. Enter the Type of adjustments to create. You can create adjustments of type Lines, Freight, Charges, Tax, or Invoice.
6. Enter the date to post your adjustments to your general ledger in the GL Date field. The default is the current date, but you can change it. If the current date is not in an open period, the default is the last date of the most recent open period. The GL date must be later than or equal to the GL date of the debit item you are adjusting and must be in an open or future-enterable period.
7. Enter a Reason for creating this adjustment, or select from the list of values.
8. Choose one of the following Autoadjustment Options:
Generate Report Only: This option prints the AutoAdjustment Preview Report and lets you see the effects of your adjustments without actually updating your items. This option lets you analyze the adjustments that would be created and decide if you want to modify your selection criteria before actually performing the adjustment.
Create Adjustments: This option creates the approved and pending adjustments, closes the appropriate items, and prints the AutoAdjustment Audit Report.
9. If you do not want to adjust the items of related customers, uncheck the Adjust Related Invoices check box.
10. Choose Submit. Receivables displays a Request ID number for your concurrent process and creates the AutoAdjustment Execution report. See: AutoAdjustment Reports. You can use the request ID number to check the status of your request in the Concurrent Requests Summary window.
See Also
About Adjustments
Entering Manual Adjustments
Entering Sales Credits
Approving Adjustments
Monitoring Requests
Enter transactions