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| Invoice GL Date | The Invoice GL Date type checks only the GL dates for the selected invoices. The GL date, of all selected invoices must be on or before the end date of the period specified in the Purge Period parameter. General Ledger dates for related transactions are not checked. |
| Receipt GL Date | The Receipt GL Date type checks only the GL dates for the selected receipts. The GL date, of all selected receipts must be on or prior to the end date of the period specified in the Purge Period parameter. General Ledger dates for related transactions are not checked. |
| All GL Dates | This date type is the most restrictive and requires that a transaction and all its related transactions have GL dates on or prior to the end date of the period specified in the Purge Period parameter. Receivables uses All GL Dates as the default value. |
Open Receivables Only: Transactions not open to receivables will never be paid and therefore, never closed. Enter Yes to indicate that you want to include only transactions whose transaction type has Open Receivables set to Yes. The default value for this parameter is No, allowing transactions to be selected regardless of the setting of the Open Receivables flag.
Postable Items Only: Enter Yes to indicate that you want to include only transactions whose transaction type has Post to GL set to Yes. The default value for this parameter is No, allowing transactions to be selected regardless of the setting of the Post to GL flag.
Customer Name: Enter a customer name if you wish to only purge transactions for a specific customer. If no value is entered for this parameter all customers will be included.
Archive Level: When you start the Archive/Purge programs you must select the level of detail you want to archive. Refer to the section on Archive Level for more information on which records are created for each archive level.
Summary Report Only: Enter Yes if you want to limit the Archive Report to summary information. The summary report includes the amount and count of transactions selected for purge. If you enter No, you will receive a summary report and a detail report which breaks down the summary information by customer. The default value for this parameter is Yes.
Number of Workers: This parameter is used during the Archive and Purge processes only. It is not used for selection and validation. Enter the number of parallel workers you want to use to run the Archive/Purge process. Parallel processing lets you split the program into several processes and run each process simultaneously thus decreasing the total run time of the program. To take full advantage of this feature, you should not specify more parallel processes than the number of concurrent managers available. The default value for this parameter is one.
Commit Size: This parameter is used during the selection and validation and archive process only. Enter the number of transactions you want to be processed before a save. The default value for this parameter is 1000.
Archive Id: Select the archive Id of the archive to be either used for generating a report or purged from the database. The format YYMMDDHHMMSS (two digit numerical designations for year, month, day, hour, minute, and seconds) are used for the Archive Id. This Archive Id is based on the time the archive program is submitted.
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