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Overview of Receivables User Profile Options

This section lists each Receivables profile option. For each user profile option, we give a brief overview of how Receivables uses that profile, and tell you at which level to set or update it.

The following table describes which profiles can be set by the user, the levels at which the options may be set by the system administrator, which options are required, and which options have a default value provided at the site level by AutoInstall. This table also includes profile options from other applications that Receivables uses.

Profile Options not Owned by Receivables

The following profile options affect the operation of Receivables, but are not "owned" by Receivables:

Profile Option User System Administrator Requirements
User Site App Resp User Required Default Value
Tax: Allow Ad Hoc Tax Changes   Required Yes
Tax: Allow Manual Tax Lines   Required Yes
Tax: Allow Override of Customer Exemptions   Required No
Tax: Allow Override of Tax Code   Required No
Tax: Calculate Tax on Credit Memos     Optional  
Tax: Inventory Item for Freight Optional  
Tax: Invoice Freight as Revenue Optional  
Tax: Use Tax Vendor     Optional Yes
AR: Allow Update of Existing Sales Credits Optional  
AR: Alternate Name Search     Optional Yes
AR: Automatic Contact Numbering   Required  
AR: Cash - Allow Actions   Required  
AR: Cash - Default Amount Applied Required  
AR: Change Customer on Transaction   Required Yes
AR: Change Customer Name   Required Yes
AR: Close Periods - Run Collection Effectiveness Report Required  
AR: Commit Between Validation   Optional Yes
AR: Create Bank Charges   Optional Yes
AR: Customer Merge Commit Size     Optional 1
AR: Customers - Enter Alternate Fields     Optional Yes
AR: Debug Level for PostBatch   Optional  
AR: Default Exchange Rate Type     Optional  
AR: Dunning Letter Remit To Address Label Size     Optional  
AR: Enable Cross Currency     Optional No
AR: GL Transfer Balance Test   Required Yes
AR: Invoices with Unconfirmed Receipts   Required None
AR: Item Flexfield Mode Optional Concatenated Segment Entry
AR: Override Adjustment Activity Account Option   Required Yes
AR: Receipt Batch Source Required  
AR: Show Billing Number   Optional  
AR: Sort Customer Reports by Alternate Fields     Optional  
AR: Transaction Batch Source Required  
AR: Transaction Flexfield QuickPick Attribute Optional interface_ header_ attribute1
AR: Update Due Date   Required  
AR: Use Invoice Accounting For Credit Memos   Required Yes
AR: Zengin Character Set         Optional  
Default Country Optional  
Enable Transaction Codes (Oracle Public Sector Receivables only)     Optional No
Journals: Display Inverse Rate Optional No
OE: Item Flexfield         Optional  
OE: Item Validation Organization         Required  
Sequential Numbering       Optional Always Used
Table 1 - 174. (Page 3 of 3)

Tax: Allow Ad Hoc Tax Changes

This profile option lets you choose whether to update rates and amounts assigned to tax codes in the Transactions window in Receivables, if you defined tax codes in the Tax Codes and Rates window and set Ad Hoc to Yes.

The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

Tax: Allow Manual Tax Lines

This profile option determines whether users can enter manual tax lines in the Transactions windows in Receivables. You might want to restrict this data entry by setting the profile option to No.

The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

Tax: Allow Override of Customer Exemptions

Use this profile option to prevent users from entering unapproved exemptions in Receivables. You can use this profile option to control whether you allow sales tax systems to automatically create unapproved sales tax exemptions during invoice entry. This modification only relates to invoice entry, as AutoInvoice previously allowed unapproved exemptions to be entered when this profile option was set.

The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

Tax: Allow Override of Tax Code

This profile option lets you choose whether to override a system-derived tax code during order or invoice entry. If you override a system derived tax code, Receivables will use the rate and amount assigned to the new tax code to determine the tax for the transaction.

The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

Tax: Calculate Tax on Credit Memos

This profile option allows Receivables to automatically calculate tax on credit memos imported using AutoInvoice. By default, Receivables uses the payment applications and the line, tax, and freight amounts to calculate tax. If this profile option is Yes, tax for each credit memo is calculated without taking into account the outstanding balances. This flexibility is required for installations that support partial payments and is useful for implementations that integrate third party tax ledgers using the Tax Vendor Extension.

Tax: Inventory Item for Freight

Use this profile if you have set 'Tax: Invoice Freight as Revenue' to Yes (so that freight can be taxed) and you need to control the rate of tax applied to freight. You can do this by defining an inventory item of User Type "Freight" and setting this option to your new inventory item. When Order Entry identifies this inventory item, it uses the Tax Codes (or Groups) assigned to it or Item Exceptions to control the applicable tax rates and accounting for the freight service. On the printed invoice, the description of the freight line will be derived from the inventory item that you defined, rather than the default description 'Freight'.

Tax: Invoice Freight as Revenue

If you are using Oracle Order Entry, this profile option determines how Order Entry imports freight amounts to Receivables when you run the Receivables Interface program. Use this profile if you require freight amounts to be taxed. If this option is Yes, Order Entry will create a line item of type 'Line' on the invoice for the freight amount identified on the Ship Confirm window, so that it can be taxed. When Receivables prints the invoice, this amount will be printed as the last invoice line with the description of 'Freight.'

Tax: Use Tax Vendor

This profile option allows your system administrator to control which users can call an installed third party application for tax calculations. This profile option is required in multiple organization installations in which one set of executables is shared across many different tax compliance requirements. The default value is Yes; this indicates that a user can call a third party application to calculate tax.

AR: Allow Update of Existing Sales Credits

This profile option determines whether a user can update existing sales credits or if additional sales credit records need to be created to maintain an audit trail.

AR: Alternate Name Search

This profile option determines whether you can transfer bank information in the Zengin file format into Receivables (Zengin is the standard file format for bank transfers in Japan). Instead of using a customer number or invoice number to identify which customer remitted payment, the Zengin format uses "alternate names" to match customers with receipts. An alternate name is usually the customer's phonetic name spelled with Japanese Kana characters.

If this profile option is set to Yes, Receivables displays the Alternate Name Search field in the Submit Lockbox Processing window and the fields required to match receipts with customers in the Maintain Lockbox Transmission Data window. Please refer to the profile option AR: Zengin Character Set in this section.

AR: Automatic Contact Numbering

This profile option determines whether your customer contact numbers are automatically generated when you enter new customers.

The value for this option can be set by the system administrator at the site level only.

AR: Cash - Allow Actions

This profile option determines whether you can create adjustments and chargebacks when applying receipts in the Applications window.

Your system administrator selects either Yes or No to indicate whether Receivables lets you create item level actions in the Applications window while you apply receipts. Valid item level actions include adjustments to your debit items or the creation of chargebacks for specific debit items.

If your system administrator sets this profile option to Yes, when you choose either Chargebacks or Adjustments in the Applications window Receivables displays the Chargebacks or Adjustments window and lets you create chargebacks and adjustments. If your system administrator sets this profile option to No, Receivables disables the Chargebacks and Adjustments buttons in the Applications window.

The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

AR: Cash - Default Amount Applied

This profile option determines the default value of the Amount Applied field in the Receipts, Applications, and QuickCash windows when you enter an application. This profile option also takes into account discount amounts. See: Discounts.

Available values are:

Remaining Amount of the Invoice If the unapplied amount of the receipt is greater than or equal to the transaction, the default amount applied is the remaining amount of the transaction.
If the unapplied amount of the receipt is less than the remaining amount of the transaction, the default amount applied is the unapplied amount of the receipt.
If the unapplied amount of the receipt is currently negative, the default amount applied is the remaining amount of the transaction (to prevent the negative unapplied amount from increasing).
Unapplied Amount of the Payment If the unapplied amount of the receipt is less than or equal to the remaining amount of the transaction, the default amount applied is the unapplied amount of the receipt.
If the unapplied amount of the receipt is greater than the remaining amount of the transaction, the default amount applied is the remaining amount of the transaction.
If the unapplied amount of the receipt is currently negative, the default amount applied is zero (to prevent the negative unapplied amount from increasing).
Use the following table to understand how Receivables derives the default amount to apply.

Remaining
Amount of
Transaction 		Unapplied
Receipt
Amount 		Value of AR: Cash - Default
Amount Applied 		Default
Amount Applied
1000 100 Remaining amount of invoice
Unapplied amount of the payment 		100
100
1000 2000 Remaining amount of invoice
Unapplied amount of the payment 		1000
1000
-1000 100 Remaining amount of invoice
Unapplied amount of the payment 		-1000
-1000
1000 -100 Remaining amount of invoice
Unapplied amount of the payment 		1000
0
Table 1 - 175.

Attention: During receipt application, the unapplied amount of the receipt can become negative, but it must be zero or positive before you save your receipt application.

The value you specify for this profile option at the User level takes precedence over the value set by the system administrator at the site, application, responsibility, or user level.

AR: Change Customer on Transaction

This profile option determines whether you can update customer names in the Transaction windows. If this option is Yes, you can update the bill-to and ship-to names of customers on your transactions.

Note: You cannot update the customer bill-to or ship-to information if the transaction is a chargeback, has activity against it, or has been posted, even if this profile option is set to Yes.

The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

AR: Change Customer Name

Choose whether to let users update customer names in the Customer windows.

The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

AR: Close Periods - Run Collections Effectiveness Report

This profile option determines whether Receivables automatically submits the Collections Effectiveness Report when a period is closed.

Available values are:

Yes Receivables automatically submits the Collections Effectiveness Report when a period is closed
No You must manually invoke the Collections Effectiveness Report
The value for this option can be set by the system administrator at the site level only.

AR: Commit Between Validation

This profile option determines whether the AutoLockbox program will commit (save) after validating each record in a Lockbox transmission. If you set this profile option to No, AutoLockbox will only commit after validating all of the records in the transmission.

This profile option can be set by the system administrator at the site, application, responsibility, and user levels.

AR: Create Bank Charges

This profile option determines whether users can create bank charges when entering receipts in Receivables. Other operations that this profile can affect include the following:

For more information, see: Bank Charges.

AR: Customer Merge Commit Size

This profile option lets you control how many customers to include in a commit cycle during Customer Merge. This is an optional profile option, and the default value is 1. This means that data will be committed after each customer is merged.

AR: Customers - Enter Alternate Fields

This profile option controls whether users can enter information in the Alternate Name field in the Customers and Customer Addresses windows. This field lets you enter a phonetic representation of a customer name. Alternate names are used primarily in Japan to enter and sort customer information using Kana characters.

Receivables also uses this information when you choose Customer Name Sort as a parameter when printing certain Receivables reports (for example, the Customer Listing - Detail or Summary report). Refer to the AR: Sort Customer Reports by Alternate Fields profile option in this section.

AR: Debug Level for PostBatch

This profile option determines whether PostBatch is run in debug mode. If this option is set to Yes, enter one of the following values to indicate how extensive the debugging information saved to the log file will be:

AR: Default Exchange Rate Type

This option contains the default value for the exchange rate type that appears in the exchange rate window. Valid values are Corporate Exchange Rate, Spot Exchange Rate, and User Specified Rate.

AR: Dunning Letter Remit-To Address Label Size

This profile option determines the width and height (in characters) of your customer's remit-to address when printing your dunning letters. Choose from one of the following values:

AR: Enable Cross Currency

This profile option controls whether you can apply a receipt in one currency to one or more transactions in a different currency using the Applications window.

You can define this profile option at the site, application, or user level.

AR: GL Transfer Balance Test

This profile option controls whether the GL Transfer program will reject debit and credit balances that are not equal before posting to the general ledger.

Available values are:

Yes Receivables will reject unbalanced debits and credits before posting to the general ledger. These rejected unbalanced debits and credits will be listed in the Unposted Items Report which runs automatically during the posting program.
No Receivables will not reject unbalanced debits and credits before posting to general ledger.
The value for this option can be set by the system administrator at the site level only.

AR: Invoices with Unconfirmed Receipts

This profile option lets you choose whether to adjust or credit invoices selected for automatic receipt. You can adjust transactions that have been approved, but not confirmed.

The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

AR: Item Flexfield Mode

This profile option lets you choose the format to use for entering flexfield information for Line Items for commitments in the Transactions and Item Tax Rate Exceptions windows.

Available values are:

Always Pop a Flexfield Window The item flexfield always pops up as you navigate through the field.
Concatenated Segment Entry The item flexfield never pops up as you navigate through the field. Instead, you can type the item flexfield information directly into the field.
No Window for a Single Segment Flexfield The item flexfield will only pop if it has more than one segment enabled.
The value you specify for this profile option at the User level in this window takes precedence over the value that is set for this profile option by the system administrator at the site, application, responsibility, or user level.

AR: Override Adjustment Activity Account Option

This profile option lets you choose whether you can override the default adjustment account when entering or updating manual adjustments and when updating automatic adjustments. These changes must be made before posting to the general ledger.

The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

AR: Receipt Batch Source

This is the default receipt source for the Batch field in the Receipts and Receipt Batches windows.

Only Receipt sources with a Receipt Source Type of 'Manual' will be displayed in the list of values.

The value that you specify for this profile option at the User level in this window takes precedence over the value that is set for this profile option by the system administrator at the site, application, responsibility, or user level.

AR: Show Billing Number

When you print a draft or final version of your consolidated billing invoices, Receivables assigns a unique billing invoice number. If you set this profile option to Yes, Receivables displays this number on related reports and windows.

Receivables windows that can display the consolidated billing invoice number include the Receipts, Transactions, Account Details, Credit Transactions, Transaction Overview, Customer Calls, Applications, and Mass Apply windows. Reports that can display the consolidated billing invoice number include the Account Status, Adjustment Register, Applied Receipts Register, Billing and Receipt History, Disputed Invoice, Dunning Letter Generate, Past Due Invoice, Sales Journal by GL Account, Transaction Detail, and the Transaction Register.

For more information, see: Consolidated Billing.

AR: Sort Customer Reports by Alternate Fields

This profile option controls whether Receivables will sort information using the value of the Alternate Name field in the Customers window when you run certain reports. To use this option, the AR: Customers - Enter Alternate Fields profile option must also be set to Yes.

Reports that can use this option include: the Customer Profiles Report, Receipt History Report, Applied Receipts Register, Unapplied Receipts Register, Automatic Receipts Awaiting Confirmation, Print Statements, Transaction Register, and the Customer Listing Detail and Summary reports.

AR: Transaction Batch Source

This profile option determines the default invoice source that will appear in the Batch field of the Transaction and Credit Memo windows. Receivables only displays batch sources with a Transaction Source Type of 'Manual' in the list of values for this option.

The value you specify for this profile option at the User level in this window takes precedence over the value set for this profile option by the system administrator at the site, application, responsibility, or user level.

AR: Transaction Flexfield QuickPick Attribute

This is the Invoice Transaction Flexfield attribute that appears in the invoice list of values throughout Receivables. Receivables uses this to further identify the invoice and displays this value under the 'reference' column in the list of values. The default value is interface_header_attribute1. See: Transaction Flexfields.

The value that you specify for this profile option at the User level in this window takes precedence over the value that is set for this profile option by the system administrator at the site, application, responsibility, or user level.

AR: Update Due Date

This profile option determines whether you can update the due dates of debit items in the Transaction window.

Available values are:

Yes Receivables lets you update the due date of a debit item in the Transaction window to any date that is greater than the transaction date of this item. If you change the due date of your debit item, Receivables does not update the terms of this item.
No Prevents you from updating the due dates of debit items in the Transaction window.
The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

AR: Use Invoice Accounting For Credit Memos

This profile option determines whether to assign your credit memo to the same accounts that are assigned to the invoice you are crediting.

The value for this option can be set by the system administrator at the site, application, responsibility, and user levels, but cannot be updated by the user.

AR: Zengin Character Set

This profile option lets you specify the character set you will use when importing bank files in the Zengin format using AutoLockbox. You must define this profile option to import bank files in the Japanese Zengin format into Receivables. Choose from one of the following Japanese character sets:

Please refer to the profile option AR: Alternate Name Search in this section.

See Also

Profile Options

Profile Options in Oracle General Ledger

Profile Options in Oracle Application Object Library

Profile Options In Oracle Order Entry

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