Creating a Payrun Document
Using the payrun document you create a payrun for a particular pay period, assign the payment transactions to a journal entry batch, specify the salespeople to be paid in this payrun, and submit payment for this payrun.
To create a payrun document:
1. Navigate to the Submit Payment window.
By default, choose Payment Submission from the Salespeople menu.
Values for these fields are automatically entered for you:
Status: By default, UNPAID. When you pay this payrun document, the value changes to PAID.
Created by: The userid of the person who originally created this payrun document.
Creation date: The date this payrun document was originally created.
2. In the Name field, type the name of the new payrun.
This name must be unique and should clearly identify this payrun.
Suggestion: Use a name that is descriptive of your typical payment periods and use consistent spelling and capitalization. For example, if your company has monthly payruns, use names like Jan Payrun, Feb Payrun, etc. If you have multiple payruns for a pay period, you might use names like Jan Payrun I, Jan Payrun II, etc.
3. For the following fields, select a date from the corresponding list of values:
Pay Period: Select the pay period in which you are paying.
Pay Date: Select the date payment will be made.
Accounting Period: Select the accounting period for which you are paying.
4. Optionally, in the Entry Batch field, type the batch name you want to give all journal entries made as a result of this payrun.
If you do not enter a batch name, Oracle Sales Compensation automatically assigns a batch name. Typically you use the same batch name as the name of this payrun document. A journal entry batch by this name is made to appropriately credit and debit the salespeople's accounts when this payrun is submitted.
5. To specify the salespeople you want to pay in this pay run, choose Create Entries to display all salespeople active during this pay run or run a query to locate a subset of the active salespeople.
By default, the Payments region displays the following salesperson payment information:
Salesperson: The name of the salesperson.
Employee Number: The salesperson's employee number.
Cost Center: The cost center the salesperson's compensation is charged to.
Net Pay: The Amount to Pay from the Payment Worksheet.
Curr Code: The currency in which the payment is being made for this salesperson.
Reason: The reason for payment.
These additional fields are also available (choose Show Field from the Payment Worksheet):
Bonus to pay: The amount of bonus to be paid for this period. You can modify this amount.
Bonus to recover: The amount of bonus(es) paid in previous periods that need to be recovered. You can modify this amount.
Comm. to pay: The amount of compensation earned by this salesrep during this period. You can modify this amount.
Comm. to recover: The amount of compensation to be recovered. You can modify this amount.
Adjust to pay: The amount of adjustment to pay the salesperson. You can modify this amount.
Draw to pay: The amount of draw to pay the salesperson this period. You can modify this amount.
Begin Balance: The compensation balance for the salesperson at the beginning of the period.
Comp. Plan: The compensation plan this salesperson is assigned to.
End Balance: The balance at the end of the period, after compensation has been credited and recovered.
6. To review and adjust the payment amounts for the salespeople in this payrun, you can modify values in the Submit Payment window or choose Worksheet to see the payment values for an individual salesperson (see Entering Salesperson Payment Information).
After you make any changes in the Submit Payment window, the Create Entries button changes to Default All.
Choose Default All to modify all payments; then you can make changes. Using Default All saves you the trouble of looking up each salesperson's balance in the subledger.
7. Use the Save command on the Action menu to save this Payrun Document.
